Executive Office Administrator

4 months ago


East Rand, South Africa Unique Personnel Full time

**Job Number**
- 71228

**Job Type**
- Permanent

**Job Title**
- Executive Office Administrator

**Computer Skills**
- MS Excel,MS Outlook,MS Word

**Industry**
- Engineering

**City**
- Ekurhuleni (East Rand)

**Province**
- Gauteng
- REPORTING TO THE GROUP FINANCIAL DIRECTOR- JOB PURPOSE:
- To provide an efficient secretarial and administrative support service to the Executives- JOB FUNCTION:
- Executive Support:
- All communications (written and verbal) are managed to stakeholder satisfaction, including correspondence drafted on behalf of manager- Schedule/diary is updated in time according to requirements and priority- Required reports are compiled and distributed on time General Administration- Travel arrangements are made in line with Company’s travel policy and recons are completed in time- Stationery and promotional goods are ordered as per departmental procedure- Manual and electronic filing is managed as per required standards- Office equipment is maintained according to required standards- Credit card recons are completed as per company policy- Minutes of meetings are captured using departmental template and distributed to all team members within agreed timeframe- Telephone calls are answered professionally and messages are passed on in time Co-ordinated Meetings/Visits- Provisions for meetings are prepared in time for review by manager- Meetings and functions are coordinated as per requirements- Overseas delegations/Branch visits are coordinated as per manager requirements- Registration for local and international conferences and exhibitions as per manager request-
**Inherent Requirements**
- QUALIFICATION & REQUIREMENTS:
- Grade 12- Administrative/Secretarial Certificate- At least 5 years secretarial experience in a similar environment reporting to a senior manager- Attention to detail, can manage own work, follows up, contributes to team success and good communication skills- Proficient in MS Office Suite (MS Word, MS Excel and MS Outlook)**What Qualification**
- Matric + Admin/Secretarial Certificate

**Minimum Qualification**
- Certificate

**Status**
- Available


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