Executive Assistant

6 months ago

East Rand, South Africa Unique Personnel Full time

**Job Number**
- 33771

**Job Type**
- Permanent

**Job Title**
- Executive Assistant / Event Management

**Computer Skills**

**Industry**
- Energy - Gas

**City**
- Ekurhuleni (East Rand)

**Province**
- Gauteng
- MAJOR RESPONSIBILITES:
- To provide administrative and secretarial services to the Managing Director, Supply Chain & IT Director and members of the Management Committee based in Isando.
- To assist in the planning and co-ordination of the Managing Director’s corporate responsibilities and commitments.
- Planning and Management of Company’s Key Corporate Events.
- Control over and management of office maintenance, office equipment, cleaning and garden services.
- Responsible for communication to employees, resellers and customers.

GENERAL FUNCTIONS AND TASKS:
- Co-ordination of all appointments in the Managing and Supply Chain Directors’ diaries and keeping them abreast of any changes to plans.
- Coordination of all domestic and international flight/travel arrangements and accommodation for all members of the Management Committee and senior management team.
- Manage corporate stationary including design and procurement of business cards, letterhead etc.
- Event Management of major company events including not limited to (including travel, transport and accommodation arrangements if required)
- National Sales Conferences
- Senior Managers’ Meeting
- Major Customer functions
- Local social functions, service award ceremonies, Christmas parties and staff braai’s
- Provide administration support for preparation of major customer tenders with the Senior Sales Managers.
- Manage corporate marketing budget in conjunction with National Sales Manager (includes assisting with the selection and funding for sponsorship activities
- Design and procure all corporate marketing materials as well as oversee the management of corporate marketing materials:

- Manage company’s website and Facebook pages, including design and update in line with corporate guidelines
- Management of company Intranet in conjunction with IT and Technical Managers.
- Office Administrator of Isando offices. Responsible for office maintenance and administration (mail, stationary, office furniture, photocopier, fax, cleaning service provider activities, and garden services.)
- Communication of company activities and corporate or sponsorship results to employees, customers or stakeholders. This can be via internet, intranet or other forms of media. This should also include some form of quarterly magazine or article to employees, resellers or customers to better improve communication.
- AUTHORITY:
- The incumbent in the position of Executive Assistant has the authority to:

- authorise expenditure in line with the latest budget and forecast;
- authorise capital purchases upon specific approval from the executive team;
- schedule domestic travel and entertainment as required for the position; and,
- schedule and conduct training, conferences and other tools that can be used to enhance employee performance in liaison with senior management**Inherent Requirements**
- QUALIFICATIONS/EXPERIENCE REQUIRED:
- Computer literacy.
- Experience in Microsoft Office
- Sound oral and written communication skills.
- Excellent typing skills. (approx 65 wpm)
- Solid experience in EA role.
- Solid event management experience

PERSONAL QUALITIES REQUIRED:
- Accuracy.- imeliness.
- Discretion and confidentiality.
- Organisational skills.
- Commitment to quality.
- Communication Skills
- Report Writing
- Responsible & Confident Decision Maker
- Co-operative and friendly working manner

**What Qualification**

**Minimum Qualification**
- Diploma

**Status**
- Pending / Unavailable

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