Divisional Assistant

2 weeks ago

Pretoria, South Africa The Competition Commission Full time

The Competition Commission is looking to appoint a **Divisional Assistant** to provide administrative support service to the Mergers and Acquisitions Division so that support activities are coordinated, administered and processed efficiently and professionally.

**A starting annual total cost to company package of R588 660.41(negotiable commensurate with experience)**

**Please note that this position is available on a five (5) year fixed-term contract, renewable**
**Minimum Requirements**

**We are looking for a dynamic, hardworking, and committed individual who meets the following requirements**:

- Matric, plus a 3-year administrative National Diploma.
- 3 - 5 years proven administrative experience. Paralegal experience an added advantage.
- Must be able to work in a multi-disciplinary team with minimum supervision.
- Knowledge of Pastel
- Relevant legislation and Treasury requirements.
- Knowledge of Legal/Economic environment and processes
- Be able to work under pressure and have a strong administrative background.
- Attention to detail
- Good planning and organisational skills and abilities.
- Computer literacy, effective communication, and interpersonal skills are necessary requirements.

Other considerations:

- Emotional intelligence and discreetness
- Basic financial acumen
- Ability to work in a highly pressurised environment.
- Team player
- Project management
- Report writing skills (high proficiency in PowerPoint and Microsoft office word and excel).
- Integrity and Confidentiality
- Practical work exposure to area of expertise will be further considered to balance against other requirements.

**Key Accountabilities**

**The main responsibilities of the incumbent will, inter alia, include**:
Reporting to the Divisional Manager, the Divisional Assistant duties include, amongst others

**Coordinate allocated meetings and functions**
- Maintain the case lists of the Division on KMS, ensuring different categories are accurately captured.
- Notify affected parties of the Analyst on the case within established turnaround times.
- Update the Knowledge Management System (KMS) with a variety of documents to reflect status of cases, based on feedback gathered; daily.

**Complete case administration**
- Extract case lists for Management meetings, weekly and prior to the scheduled meeting.

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- Provide accurate information from KMS on statistics and performance indicators in relevant templates, as requested by various stakeholders
- Generate and prepare notices for publication in the Government gazette, in liaison with Procurement.
- Compile information for quarterly and annual reports in standard formats, reflecting a consolidated view of the status of cases and conclusions reached for the Divisional Manager’s review.

**Assist with administration of Divisional finances**
- Receive Management Accounts, monthly, follow up on whether invoices reflected have been paid.
- Follow up on payment of invoices with the relevant stakeholders to ensure that they are paid within standard time frames
- **
Provide administrative support**

**Personality and Attributes**

**Over and above well-developed technical skills in your specialisation areas, the incumbent must demonstrate, inter alia**:

- Fit with the Commission’s Values (**C**ommunication, **O**wnership, **M**aking a difference, **P**rofessionalism, **E**mployee Welfare, **T**eamwork, **E**fficiency).
- Be a strategic thinker.
- Strong research and analytical skills.
- Excellent written and verbal communication and presentation skills.
- Have strong interpersonal skills.
- The ability to work under pressure.
- Planning and organising skills.
- An energetic, committed individual with strong attention to detail.
- Have leadership and team supervision skills.
- Have negotiation and stakeholder management skills.

**We offer**:

- A competitive salary.
- A conducive, supportive, stimulating working environment.
- Exposure to excellent training opportunities.
- An opportunity to make a meaningful contribution to the attainment of the Competition Commission's vision 2030 of a **Growing, Deconcentrated and inclusive Economy** that serves all South Africans.

**Employment Equity**:

- Over and above operational requirements, our appointment will take into account the country’s and organisational Employment Equity imperatives.

**Diversity and Inclusion**:

- Persons with Disability are encouraged to apply.
- The Competition Commission is committed to creating a diverse and inclusive work environment.

**Application Process**:

- All international qualifications must be accompanied by a SAQA accreditation certificate.
- The Competition Commission reserves the right not to fill this position.
- If you meet all the criteria above and are looking for an exciting opportunity to make a difference to our economy, then look no further than the Competition Commission We look forward to receiving your comprehensive CV._

**PLEASE NOTE THAT ONLY ONLINE APPLICATIONS WILL

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