Personal Assistant

2 weeks ago

Pretoria, Gauteng, South Africa The Competition Commission Full time
The Competition Commission is looking to appoint an executive Personal Assistant for our Corporate Services Division.

A starting annual total cost to company package of R negotiable commensurate with experience)

Please note that this position is available on a five (5) year fixed-term contract, renewable
***
Minimum Requirements

We are looking for a dynamic, hardworking, and committed individual who meets the following requirements:

  • Matric, plus a 3-year National Diploma in Administration, Office Management or equivalent qualification.
  • 3 years proven secretarial and office experience at an executive level
  • Must be able to work in a multidisciplinary team with minimum supervision.
  • Be able to work under pressure and have a strong administrative background.
  • Good organisational skills and abilities.
  • Computer literacy, effective communication, and interpersonal skills are necessary requirements.
  • When required, available and willing to work flexible hours, including extra and/or irregular hours.

Other considerations:

  • Communication skills, verbal and written.
  • Emotional intelligence and discreetness
  • Interpersonal skills
  • Strong administration skills
  • Ability to work in a highly pressurised environment.
  • Team player
  • Project management
  • Report writing skills (high proficiency in PowerPoint and Microsoft office word and excel).
  • Practical work exposure to area of expertise will be further considered to balance against other requirements.

Key Accountabilities

The main responsibilities of the incumbent will, inter alia, include:
Reporting to the Divisional Manager, the Personal Assistant duties include, amongst others

  • To administer the office of the Divisional Manager
  • Deal with stakeholders in a courteous and professional manner.
  • Convene various meetings on behalf of the Divisional Manager with internal & external stakeholders.
  • Coordinate the Divisional Manager's schedule & keep him/her informed of diary commitments.
  • Identify urgent matters that need to be brought to the attention of the Divisional Manager and track deadlines.
  • Arrange local & overseas travel for the Divisional Manager
  • Assist with the arrangements for the attendance of conferences by Divisional Manager.
  • Prepare all meeting documentation and presentations for the Divisional Manager
  • Prepare reporting documentation for all governance meetings on a monthly and quarterly basis.
  • Coordinate the receipt and consolidation of reports from all units of the Divisions in line with stipulated deadlines.
  • Interact with other divisions in relation to document management and administration.
  • Manage the annual budget of the division and provide the Divisional Manager with monthly reports on expenditure and budget management.
  • Assist the Divisional Manager in compliance/adherence to the relevant policies and procedures of the Competition Commission, i.e. performance management timelines, leave and supply chain management processes.
  • Take minutes at meetings and follow up on decisions to be implemented.

Personality and Attributes

Over and above well-developed technical skills in your specialisation areas, the incumbent must demonstrate, inter alia:

  • Fit with the Commission's Values (
    Communication,
    Ownership,
    Making a difference,
    Professionalism,
    Employee Welfare,
    Teamwork,
    Efficiency).
  • Be a strategic thinker.
  • Strong research and analytical skills.
  • Excellent written and verbal communication and presentation skills.
  • Have strong interpersonal skills.
  • The ability to work under pressure.
  • Planning and organising skills.
  • An energetic, committed individual with strong attention to detail.
  • Have leadership and team supervision skills.
  • Have negotiation and stakeholder management skills.

We offer:

  • A competitive salary.
  • A conducive, supportive, stimulating working environment.
  • Exposure to excellent training opportunities.
  • An opportunity to make a meaningful contribution to the attainment of the Competition Commission's vision 2030 of a
    Growing, Deconcentrated and inclusive Economy that serves all South Africans.

Employment Equity:

  • Over and above operational requirements, our appointment will take into account the country's and organisational Employment Equity imperatives.

Diversity and Inclusion:

  • Persons with Disability are encouraged to apply.
  • The Competition Commission is committed to creating a diverse and inclusive work environment.

Application Process:

  • All international qualifications must be accompanied by a SAQA accreditation certificate.
  • The Competition Commission reserves the right not to fill this position.
  • If you meet all the criteria above and are looking for an exciting opportunity to make a difference to our economy, then look no further than the Competition Commission We look forward to receiving your comprehensive CV._
**PLEASE NOTE THAT ONLY ONLINE APPLICATIONS WILL

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