Personal Assistant

3 weeks ago

Pretoria, South Africa The Competition Commission Full time

The Competition Commission is looking to appoint an executive Personal Assistant for our Corporate Services Division.

**A starting annual total cost to company package of R588 660.41(negotiable commensurate with experience)**

**Please note that this position is available on a five (5) year fixed-term contract, renewable**
***

**Minimum Requirements**

**We are looking for a dynamic, hardworking, and committed individual who meets the following requirements**:

- Matric, plus a 3-year National Diploma in Administration, Office Management or equivalent qualification.
- 3 years proven secretarial and office experience at an executive level
- Must be able to work in a multi-disciplinary team with minimum supervision.
- Be able to work under pressure and have a strong administrative background.
- Good organisational skills and abilities.
- Computer literacy, effective communication, and interpersonal skills are necessary requirements.
- When required, available and willing to work flexible hours, including extra and/or irregular hours.

Other considerations:

- Communication skills, verbal and written.
- Emotional intelligence and discreetness
- Interpersonal skills
- Strong administration skills
- Ability to work in a highly pressurised environment.
- Team player
- Project management
- Report writing skills (high proficiency in PowerPoint and Microsoft office word and excel).
- Practical work exposure to area of expertise will be further considered to balance against other requirements.

**Key Accountabilities**

**The main responsibilities of the incumbent will, inter alia, include**:
Reporting to the Divisional Manager, the Personal Assistant duties include, amongst others
- To administer the office of the Divisional Manager
- Deal with stakeholders in a courteous and professional manner.
- Convene various meetings on behalf of the Divisional Manager with internal & external stakeholders.
- Coordinate the Divisional Manager’s schedule & keep him/her informed of diary commitments.
- Identify urgent matters that need to be brought to the attention of the Divisional Manager and track deadlines.
- Arrange local & overseas travel for the Divisional Manager
- Assist with the arrangements for the attendance of conferences by Divisional Manager.
- Prepare all meeting documentation and presentations for the Divisional Manager
- Prepare reporting documentation for all governance meetings on a monthly and quarterly basis.
- Coordinate the receipt and consolidation of reports from all units of the Divisions in line with stipulated deadlines.
- Interact with other divisions in relation to document management and administration.
- Manage the annual budget of the division and provide the Divisional Manager with monthly reports on expenditure and budget management.
- Assist the Divisional Manager in compliance/adherence to the relevant policies and procedures of the Competition Commission, i.e. performance management timelines, leave and supply chain management processes.
- Take minutes at meetings and follow up on decisions to be implemented.

**Personality and Attributes**

**Over and above well-developed technical skills in your specialisation areas, the incumbent must demonstrate, inter alia**:

- Fit with the Commission’s Values (**C**ommunication, **O**wnership, **M**aking a difference, **P**rofessionalism, **E**mployee Welfare, **T**eamwork, **E**fficiency).
- Be a strategic thinker.
- Strong research and analytical skills.
- Excellent written and verbal communication and presentation skills.
- Have strong interpersonal skills.
- The ability to work under pressure.
- Planning and organising skills.
- An energetic, committed individual with strong attention to detail.
- Have leadership and team supervision skills.
- Have negotiation and stakeholder management skills.

**We offer**:

- A competitive salary.
- A conducive, supportive, stimulating working environment.
- Exposure to excellent training opportunities.
- An opportunity to make a meaningful contribution to the attainment of the Competition Commission's vision 2030 of a **Growing, Deconcentrated and inclusive Economy** that serves all South Africans.

**Employment Equity**:

- Over and above operational requirements, our appointment will take into account the country’s and organisational Employment Equity imperatives.

**Diversity and Inclusion**:

- Persons with Disability are encouraged to apply.
- The Competition Commission is committed to creating a diverse and inclusive work environment.

**Application Process**:

- All international qualifications must be accompanied by a SAQA accreditation certificate.
- The Competition Commission reserves the right not to fill this position.
- If you meet all the criteria above and are looking for an exciting opportunity to make a difference to our economy, then look no further than the Competition Commission We look forward to receiving your comprehensive CV._

**PLEASE NOTE THAT ONLY ONLINE APPLICATIONS WILL

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