Executive Assistant to CEO

2 weeks ago


Pretoria, Gauteng, South Africa Mshindi Consulting Full time
Executive Assistant to CFO

ROLE OVERVIEW:


To provide professional secretarial and office support/administration services including diary management to the office of Chief Executive Officer (CEO) / Chief Financial Officer (CFO) / Managing Director (MD).

Facilitate operational efficiency and assist the CEO / CFO / MD to achieve strategic objectives. To manage the administrative requirements of the office of the CEO /CFO and assist with scheduling, planning and coordinating all Divisional activities

Qualifications:

Post matric qualification / Diploma in Office administration or Secretarial or BCom degree.

  • 35 years experience as a Personal Assistant for an Executive Manager / CEO / CFO /
MD

  • 12 years experience as Personal Assistant
  • Has worked in a public entity

CRITICAL COMPETENCIES
Policies and Procedures

  • Document Management
Legislation

  • Microsoft Office
Project Co-ordination
KEY PORTFOLIO AND PERFORMANCE FOCUS AREAS
Secretarial Support
Organise CEO / CFO / MD diary, schedule appointments and ensure there are no conflicting appointments in the diary

Telephone response — receive telephone calls, organise and prioritise calls, re-route or assist callers

Co-ordinate and arrange CEO / CFO/ MD's business trips and ensure itinerary is made available to CEO / CFO / MD prior to trips

Ensures all correspondence is typed and where appropriate drafted and approved by CEO / CFO / MD or dispatched independently

  • Stakeholder and Meeting Management
Co-ordinate internal and external meeting requests

  • Receive visitors for the CEO/ CFO MD
  • Scheduling, Planning and Coordinating Divisional ActivitiesDevelop and manage relationships with other DivisionsLiaise with other Divisions, collects information from Division's Management team and collates reports required ensuring accuracy of the reports and that reports are submitted on due datesDistribute correspondence in and out from the office of the CEO / CFO / MD
  • Coordinate / Manage Divisional special projects
  • Administration of Correspondence and Documentation
Register on receipt of hard copy documents and distribute accordingly

Ensures all documentation is kept in a safe and secure environment and that archives are indexed

  • Creates and maintains an effective filling system
Ensures accurate record keeping and relevant database input

  • Facilitate Events
Receive a request for the facilitation of a conference or strategic session; or

A conference or strategic session is arranged in accordance with the annual schedule

Filter requests for engagements and determine relevance for referral to the CEO / CFO

  • Research
e Research information as required by CEO / CFO / MD using variety of sources

  • Develop presentations for the CEO / CFO / MD based on research conducted
  • Perform any other research tasks as may be required by the manager
Assist the CEO / CFO / MD with special projects as and when they arise

  • Performance Administration
Ensure performance agreements are signed for all direct reports within stipulated time frames

Schedule coaching and performance review dates for the year in advance

Prepare file for each of the Executive Managers

Ensure all relevant evidence / means of verification is included in files

  • Budget Monitoring
Monitors expenditure against budget

Track department expenses and report variances to the CEO / CFO

Support the Division in co-coordinating expenses

Location:
Pretoria,

Nature of work:
(Permanent)

Remuneration package:
R & Negotiable

  • Programming languages, Technologies, and
  • Curriculum Vitae (CV)
ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED. IF YOU HAVE NOT HEARD FROM US IN 4 WEEKS, CONSIDER YOUR APPLICATION UNSUCCESSFUL

Salary:
R451,586.00 per year

Application Question(s):

  • Have you worked in a public entity?

Ability to Commute:

  • Pretoria, Gauteng (preferred)

Ability to Relocate:

  • Pretoria, Gauteng: Relocate before starting work (preferred)


  • Pretoria, Gauteng, South Africa Pakanyo HR Solutions Full time

    A Pretoria (Rosslyn) based company is looking to recruit an Executive Assistant who will provides administrative and executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external stakeholders on all matters pertaining to the Office of the CEO.Roles & Responsibilities1. Board...


  • Pretoria, Gauteng, South Africa Fempower Personnel Full time

    Our client is on the lookout for a dynamic Executive Assistant to join their team in Rosslyn, Pretoria. If you thrive in a fast-paced environment and have a track record of providing top-notch administrative and executive support, we want to hear from youMain Purpose of the Job: As the Executive Assistant, you will be the right hand to the CEO, offering...


  • Pretoria, Gauteng, South Africa The Hutech International Group Full time

    Our client in the financial industry is looking for a Executive Personal Assistant to Group CEO_ _to join their team._ Position: Executive Personal Assistant to Group CEO __(Permanent)_**_Industry: Financial Industry. __Location: Pretoria East, Gauteng.__Salary: Negotiable._Requirements: Minimum of 4 years' experience in a similar role.Tertiary...


  • Pretoria, Gauteng, South Africa FS Personnel Full time

    Sector: Mining & EngineeringSalary:Highly Competitive Salary offeredBenefits: Cellphone Allowance, Provident fund 5%Minimum Requirements: Gr 1 PA/Secretarial Qualification (Will be an advantage) 5+ Years of related experience required in working in an executive assistant role supporting Directors/Executives Good verbal and written communication skills in...


  • Pretoria, Gauteng, South Africa Behrns Metal Fabricating Inc Full time

    Exec PA (Personal Assistant) required to assist CEO and CEO of large Facilities & Catering Company based in Kempton Park.Key Performance Areas:Organize and prepare for meetingsCoordinate travel arrangementsProvide daily support to CEO and CFOResponsible for general office administrationManage Boardrooms bookingsCoordinate office eventsRequirementsMinimum...


  • Pretoria, Gauteng, South Africa Dalitso Holdings Full time

    As a PA to the CEO, you will play a crucial role in supporting the CEO in managing daily operations, facilitating communication, and ensuring smooth execution of tasks. You will serve as a primary point of contact for internal and external stakeholders, representing the CEO professionally and effectivelyThe responsibilities are: Executive Support Travel and...

  • Executive Pa to CEO

    2 weeks ago


    Pretoria, Gauteng, South Africa MulangaM Holdings Full time

    Executive PA dutiesManaging CEO officeAnswering phoneLiaising with stakeholdersJob Type: PermanentAbility to Commute: Pretoria, Gauteng (required)Application Deadline: 2024/03/01


  • Pretoria, Gauteng, South Africa Trading Places Manufacturing Recruitment Full time

    Responsibilities: Serve as the primary point of contact for executives, managers, and external partners, maintaining effective communication channels. Manage the timely and accurate flow of information between various stakeholders. Efficiently manage and organize executives' calendars, including scheduling appointments and coordinating meetings. Coordinate...


  • Pretoria, Gauteng, South Africa The Hutech International Group Full time

    _Our client in the financial services industry, is seeking a Executive PA for the group CEO (Temp 2-3 months).__ Position: Executive PA for group CEO (Temp 2-3 months)__Industry: Financial Services__Location: Pretoria East -__ Gauteng _**_Salary: Salary Negotiable__Start: Availability - Immediately_Qualifications and Experience: Minimum 4 years' experience....


  • Pretoria, Gauteng, South Africa Atriplea Recruitment & Temps Full time

    Sandton Permanent R 350k p/a, including benefits (neg) This position is responsible for all administrative support activities and effective coordination of the CEO's office. The key focus areas are; Personal assistant support to CEO Administration and office support to CEO (and at times the EXCO team)Qualification:Minimum: Grade 12 and a recognized...


  • Pretoria, Gauteng, South Africa Unbottleneck® Full time

    We are seeking a dedicated and proactive Executive Administrative Assistant to become an integral part of our client's team In this role, you will provide comprehensive support to a business executive. The ideal candidate will possess exceptional administrative competencies, a keen eye for detail and critical thinking with the ability to anticipate needs and...

  • Executive Assistant

    2 weeks ago


    Pretoria, Gauteng, South Africa Pageant Planet Full time

    Who We Are: Pageant Planet is the #1 pageant community on the planet. We make pageants easy for contestants, directors, and experts. We also manage two other beauty and wellness focused entities.The Work:As the Executive Assistant, you will be responsible for supporting the CEO in executing his daily and quarterly tasks to achieve the company-wide goals. In...


  • Pretoria, Gauteng, South Africa Intercare Group South Africa Full time

    ABOUTIntercare is a dynamic healthcare company focusing on offering value-based healthcare to patients. As ambassadors of the Intercare brand, everything we do is guided by our purpose to make people feel better. Our shared values of People-centred, Integrity, Inclusivity, Excellence and Innovation define what we believe and who we are.CRITICAL OUTPUTS...


  • Pretoria, Gauteng, South Africa Kamo Placement Full time

    Gauteng, Tshwane (Pretoria) Annually Cost To Company (Market related, Negotiable)To provide strategic, financial, administrative and overall management of the Chief Executive Office (CEO) OfficeJOB DESCRIPTION Coordinate inputs, conduct desktop research, consult relevant stakeholders (company council, experts, staff, etc.) and draft strategic and annual...

  • Personal Assistant

    2 weeks ago


    Pretoria, Gauteng, South Africa beBee Professionals Full time

    Job Offer: Personal AssistantbeBee Professionals is looking for a Personal Assistant to join our team in Pretoria. The successful candidate will provide administrative and personal support to the CEO and other senior executives.The ideal candidate should have excellent organizational and communication skills, be able to work independently and have a strong...

  • Personal Assistant

    2 weeks ago


    Pretoria, Gauteng, South Africa Pronto Labour Team Full time

    PERSONAL ASSISTANT/EXECUTIVE SECRETARY: Matric 810 Years working experience in a FMCG Industry: MUST be fluent in AFRIKAANS & ENGLISH: Computer Literate Well Spoken Attend to ALL Personal Admin/Secretarial duties for the CEOof the Company

  • Executive Pa

    2 weeks ago


    Pretoria, Gauteng, South Africa Status Asset Management Full time

    Position: Personal Assistant to the CEOLocation: Pretoria***Are you an expert in planning and providing extensive support to Senior Management? Do you get along well with people and are your written/verbal communication skills unrivalled? Are discretion and diligence your middle names? Raise your hand if that's you becauseWE'RE HIRINGIt's our mission to...


  • Pretoria, Gauteng, South Africa Vivo Group Full time

    Administrative Assistant - 6 Month ContractThe Administrative Assistant is responsible for secretarial and administrative services for the Office of the CEO in support of the Chief Executive Officer. The duties involved include coordination of correspondences in the Office, typing, copying of documents, faxing and processing of reports that come to this...


  • Pretoria, Gauteng, South Africa Unbottleneck® Full time

    We are seeking a dedicated and proactive Executive Administrative Assistant to become an integral part of our client's team In this role, you will provide comprehensive support to a business executive. The ideal candidate will possess exceptional administrative competencies, a keen eye for detail and critical thinking with the ability to anticipate needs and...

  • Executive Assistant

    2 weeks ago


    Pretoria, Gauteng, South Africa Cre8Work Full time

    Job briefWe are looking for an Executive Assistant to perform a variety of administrative tasks and support our company's Directors.Executive Assistant's responsibilities include managing calendars, making travel arrangements,. To be successful in this role, you should be well-organized, have great time management skills and be able to act without...