Personal Assistant to The CEO

8 months ago

Cape Town, South Africa Deimos Full time

Deimos is a Cloud-native Developer and Security Operations technology services company. We help companies of all sizes adopt the Cloud for improved service delivery to their clients. We’re a fully remote African-based team of engineers who are passionate about implementing engineering best practices. We leverage the latest technologies while building globally competitive solutions for our clients. With Deimos being one of the two moons of Mars, we refer to ourselves as “Martians” who are on a mission to Mars, together.

Deimos is seeking to fill a full time, office based Personal Assistant position, to provide full support to the CEO and will be an integral member of a high-performing Administrative team. You must be based in Cape Town.

The PA will be responsible for efficiently managing and executing personal errands for the CEO and his immediate family. This may include but is not limited to, coordinating travel arrangements, managing appointments, and overseeing household tasks as directed by the CEO.

The PA will be entrusted with providing confidential and discreet personal assistance to the CEO and his immediate family. This includes handling sensitive information with the utmost confidentiality, maintaining privacy and discretion in all matters, and executing tasks with the highest level of professionalism and integrity.

**What will you be doing**:

- Undertake any duties as requested by the Chief Executive Officer, of a personal or business nature.
- Manage travel arrangements of the Chief Executive Officer with ease and efficiency.
- Develop and maintain efficient filing systems for the Chief Executive Officer, maintain records of personal items with the opportunity to put processes in place to manage general tasks.
- Maintain a full-time office presence and oversee general office operations, when the Head of Administration is not available.
- Oversee visitors to the office and ensure a friendly, personal and professional experience.
- Assisting with the coordination of office functions.
- Assist with office maintenance and repairs.
- Collecting and receiving parcels, where necessary.

**We are looking for someone with**:

- Three or more years of experience as a personal assistant.
- Strong time-management and people skills.
- High degree of flexibility, and excellent multitasking ability.
- Ability to maintain confidentiality of personal and company information.
- Excellent communication and writing skills.
- Proven ability to work under pressure.
- Good business sense and able to pick up concepts quickly.
- Strong sense of discretion.
- Valid driver’s license and own reliable vehicle.

**Benefits**
- Office: Our offices are based in Zonnebloem (Cape Town), which is fully kitted out to provide you with a comfortable and fun space to work from. We provide the essentials to keep you energized throughout the day, as well as some good people to keep you company.
- Culture: We are a group of entrepreneurs that are inspired to drive progress in cloud technology and adoption within Africa. We work hard and are the front runners in the fast paced tech world. We embrace diversity, transparency and risk by aligning our decisions on data and the world's leading technologies.
- Competitive per month (dependent on experience) salary.
- We encourage opportunities to upskill and grow our knowledge by having a dedicated budget to learning and development.
- Top of the range work laptop (choice of Mac or Windows).

**About you**

For us to achieve our ambitious vision together as a team, It is important for our Martians to lead at all levels, be self starters who take initiative and put their hands up for challenging tasks. A growth mindset is important to us and we encourage all our Martians to openly share knowledge, support and help each other, ask questions, get creative with new technologies and learn from setbacks.

**Becoming a Martian means**:

- Comfortably working and learning from a remote-first, culturally diverse team based predominantly in South Africa, Kenya and Nigeria.
- Being an open, honest and respectful communicator.
- You enjoy asking questions, identifying areas of improvement and proposing solutions, no matter your job title or whether you have been with us for a day, a month or years
- You are comfortable taking initiative and operating independently.
- You thrive in a fast paced environment, where change is constant.
- You find it exciting to work with various clients, from different industries, each with a different problem for you and your team to solve.
- Seeking continuous feedback and actively taking steps to continuously grow personally and professionally.

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