Executive Assistance to The CEO

5 months ago

Cape Town, South Africa Peach Payments Full time

Peach Payments is a fast growing Pan-African PSP that makes online commerce and digital payment acceptance easier and more accessible across all Africa. We work with small and large sellers to provide a complete toolkit to accept, manage and disburse payments through web and mobile.Our merchant partners include your favourite food delivery services, whether you’re ordering in or using a meal kit, travel services that can help you book your next getaway adventure and even your neighbour’s side-hustle e-commerce store. For these partners and their customers, we aim to provide delightful experiences that make it as easy as possible to facilitate online payments.

You will be reporting to Rahul, the CEO, meet him here.

**Why we’re hiring for this role**:As the Executive Assistant to our CEO, you will act as the trusted liaison with his internal/external stakeholders and teams, you will work to ensure that he is able to focus on priority work by leveraging your exceptional organization, communication, and administrative skills to triage and prioritize incoming requests. **You will strive to take over any tasks that the CEO is able to delegate to you. As you upskill you will become a key part of the execution team for the CEO**. No two days will be the same, so if you are someone that enjoys working in a fast-paced environment with variety in your work then this role is for you.

**Your mission if you choose to accept it**:
**Calendar Management**
- Meetings and logistics coordination
- Prioritize the CEOs time including time blocked off and protected for focus, exercise, and family
- Provide weekly time audits to ensure CEOs time aligns with his goals and commitments
- Maintain and update templates for agendas, meeting notes and internal memos

**Communications and Inbox Management**
- Daily inbox review, triage, and folder organization
- Responses drafted and saved for CEO review
- Reply to all important contacts promptly
- Keep important contacts feeling valued
- Have time-sensitive inquiries answered immediately

**Travel Management**
- Travel arrangements including but not limited to flight & hotel bookings, transfers, visa coordination, and other local requirements
- Organizing local activities that align with the CEOs travel schedule
- Produce detailed travel itineraries for business and personal trips

**Research and Information Seeking**
- New products or services, software, and hobbies
- Research reports on requested topics of interest
- Competitive research
- Curated gift options for family, friends, and clients
- Preliminary research for your next podcast, blog, or book

**Expenses and Invoicing**
- Receipt, invoice and reimbursement management.
- Provide monthly expenditure reports to understand spending
- Have reimbursements filed and recouped faster

**Online Brand and Presence Management**
- Have your brand vision executed across social platforms.
- Social media platforms posting schedules
- Replies to comments and DMs to boost presence and engagement

**Other responsibilities**
- Bills and transfers paid on time
- Coordinate all household needs, from child care to pet care, lawn or automotive, home maintenance, groceries and more.
- Conduct research, sources, and hires services professionals
- Personal shopping including conducting pricing research and best-of lists for items to purchase
- Coordinate reservations, meal, and appointments whenever needed
- Complete day-to-day errands and situational requests
- Coordinate logistics required for personal events, appearances, or activities
- Assistance in preparing documents and presentations

**Who you are**:

- You are success-oriented and hold yourself accountable for delivering key outcomes. You consistently “go the extra mile” with your work
- You are execution oriented, with good instincts for anticipating needs and changes
- You are exceptional about detail and organization; a stellar multitasker
- You have excellent verbal and written communication skills and are comfortable communicating proactively and directly
- You have a low-ego attitude - ready and excited to conquer any task. You are smart, presentable, meticulous, well organized and an excellent team player
- You work collaboratively with people at all levels and across functions and cultures
- You can synthesize and communicate insights to stakeholders and senior management

**What we'd like you to have**:

- Degree holder with at least 6 years of EA experience, serving C-level Executives or Founders
- Diligence, reliability, and a strong sense of responsibility particularly in relation to confidential and sensitive matters
- Strong aptitude for learning and motivated to learn about Peach and our business
- Appetite for new challenges and opportunities; ability to thrive in ambiguity
- Comfortable with collaboration and communication technologies including and not limited to Slack, Google Suite, Confluence, Zoom, WhatsApp
- Proficiency in MS Word, Excel, PowerPoint
- Except

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