Assistant Company Secretary

8 months ago

Parktown, South Africa Rand Mutual Assurance Full time

**THE JOB AT A GLANCE**

As the Assistant Company Secretarial, you will be responsible for the end-to-end management of the company secretarial function as well as providing ancillary and administrative support to the Group: Company Secretary.

**WHAT WILL YOU DO?**

**Board of Directors’ Management**:
q Providing guidance and advice to the Board and individual directors on their duties and responsibilities.

q Assist with the management review and update of the skills matrix for Directors in line with Governance prescripts

q Assist in the proper induction, orientation, ongoing training and education of Directors, including assessing the specific training needs of the Directors in their fiduciary and other governance responsibilities.

q Assist in providing Board (collectively / individually) with guidance as to their rights, duties, responsibilities and powers in line with Legislation and Policies and Procedures.

q Support in making the Directors aware of the Company’s Memorandum of Incorporation, Companies Act and Insurance Act.

**Management of Company Secretarial Function of the Department**:
q Ensure the preparation of appropriate Board and sub-committee papers as well as other submissions applicable to management committee.

q Assist with the development of the RMA Governance framework and ensure that Board, its committees and the Company operate within the framework.

q Drafting and facilitating approval of written resolutions.

q Ensuring compliance of the company with the Delegation of Authority (DoA).

q Assist with the review and amendment of RMA Governance Policies.

q Develop annual meeting plans for Board, Board Committees and EXCO.

q Provide for the proper recording of Board and Management Committee minutes and resolutions.

q Support the Company Secretary in the effective and efficient provision of secretariat services to the Board, its sub-committees and the Executive Leadership Team including preparing agendas, co-ordinating the production of papers and minutes, record-keeping and ensuring that there is effective follow through on all relevant matters arising and action points

q Assist in developing and maintaining relationships with stakeholders and industry bodies (PA) through ensuring effective communication to internal and external audiences, and growth of relationship with regulators

q Attend meetings of the Board and its sub-committees and taking minutes on behalf of the Company Secretary when required.

q Work with the Company Secretary in prioritizing the demanding workload to meet all deadlines.

q Work with the Company Secretary to ensure that all relevant scheduling activities are carried out, including organising all aspects of Board and other meetings and ensuring all involved are aware of upcoming commitments and responsibilities.

q Collate, review and prepare a range of papers and correspondence, proactively identify and distill pertinent issues where appropriate.

q Communicate directly, and on behalf of the Company Secretary, with Board members and others.

q Manage projects, research and prepare appropriate reports or presentations independently.

q Handle correspondence and documentation for the Company Secretary, including financial reports and documentation of a sensitive or confidential nature using a high degree of discretion.

q Research, prioritise and follow up on incoming issues and concerns for the Company Secretary.

q Review and improve operating practices within the function to ensure it operates to its optimum.

q Set up and manage agreed communication systems and protocols to ensure consistent standards in all communications from the Company Secretary.

q Maintain all statutory records including all registers of shareholders and directors, minute books and attendance registers.

q Ensure all records are timeously filed with the Registrar of Companies, PA

q Ensure that the Board Committees and Management Committees are aware of all the legislation and governance requirements, relevant to, or affecting the Company and reporting at any Shareholder / Board/Management Committee Meeting on any failure to comply.

q Ensure that the Board sub-committees, and relevant Management Committees’ charters and terms of reference, are relevant and updated.

q Responsible for the effective adoption, roll out and embedding of governance related policies, within the organization, including around ethics and conflicts of interest.

q Assist the Company Secretary in providing an effective Board and Committee reporting function. This will include the organisation of meetings, minuting and adherence to constitutional documents.

q Responsible for successful implementation of the Annual General meeting

q Co-ordination of the Board Strategic session on behalf of the Company; and

q Co-ordination of the EXCO Strategic session on behalf of the Company.

**Stakeholder Management**:
q Work effectively in a demanding environment with competing priorities

q Support the Comp

  • Deputy Company Secretary

    2 weeks ago

    Parktown, South Africa Rand Mutual Assurance Full time

    **THE JOB AT A GLANCE** Reporting into the Group Company Secretary, the Deputy Company Secretary will be responsible for efficiently and effectively managing and providing comprehensive company secretarial and corporate governance support to the Group. **WHAT WILL YOU DO?** **Assist the Group Company Secretary to Manage the Corporate Secretarial and...

  • Senior Company Secretary and Administration Assistant

    1 month ago

    Parktown, South Africa H2R Africa Full time

    Position Available: Senior Company Secretary and Administration Assistant (Contract) in the Financial Industry 3 to 6 month contract Our client, a leading organization in the financial sector, seeks an experienced Senior Company Secretary and Administration Assistant to join their team on a contract basis. This key role will support the Company Secretary in...

  • Administrator - Governance and Secretarial

    6 months ago

    Parktown, South Africa Rand Mutual Assurance Full time

    **THE JOB AT A GLANCE** The Governance and Secretarial Administrator will be responsible for carrying out clerical and secretarial duties while providing overall administrative support to the Governance and Secretarial team. The incumbent will be responsible for the administration of all private and confidential company secretarial matters including taking...

  • Personal Assistant/marketing Co-ordinator

    6 months ago

    Parktown, South Africa HCV Full time

    Personal Assistant / Marketing Co-ordinator position available for insurance underwriting company in Parktown, Johannesburg. The company specialises in Heavy Commercial Vehicles Underwriting with a focus on the SME market. The company has been in operation for about 30 years and has a good track record in the industry. - **Minimum requirements**:_ - Diploma...

  • Team Assistant

    4 months ago

    Parktown, South Africa Rand Mutual Assurance Full time

    **THE JOB AT A GLANCE** As a Team Assistant, you will be supporting the assigned departments within the Investments & Strategy Division with all related administrative functions for effective and efficient service delivery. **WHAT WILL YOU DO?** **Provide General Secretarial Support to the Assigned Heads and Team** - Arrange Arranging meetings and...

  • Team Assistant

    3 months ago

    Parktown, South Africa Rand Mutual Assurance Full time

    **THE JOB AT A GLANCE** As a Team Assistant, you will be working closely with the COO for Group Operations as well as the Head of Quality Assurance. You will be supporting them with all related administrative functions for effective and efficient service delivery. **WHAT WILL YOU DO?** **Provide general secretarial support to the assigned Heads** -...

  • Team Assistant

    4 months ago

    Parktown, South Africa Rand Mutual Assurance Full time

    **THE JOB AT A GLANCE** As a Team Assistant, you will be working closely with the HOD for Prevention as well as the Prevention Manager and supporting the Prevention department with all related administrative functions for effective and efficient programme and service delivery. **WHAT WILL YOU DO?** **Provide general secretarial support to the assigned to...

  • Executive Personal Assistant

    6 months ago

    Parktown, South Africa Rand Mutual Assurance Full time

    **THE JOB AT A GLANCE** As an Executive Personal Assistant, you will be responsible for supporting and providing the assigned Exco member/s with general administrative and secretarial assistance. You will be responsible for attending to visitors, dealing with enquiries and supplying information to internal/external customers (Board of Directors, Internal...

  • Corporate Governance Expert for Financial Services

    1 month ago

    Parktown North, Gauteng, South Africa H2R Africa Full time

    Job SummaryWe are seeking a highly experienced Corporate Governance Expert to join our team at H2R Africa. This key role will support the Company Secretary in strengthening corporate governance and ensuring compliance with relevant laws and regulations.Key ResponsibilitiesAdvisory Support: Provide guidance to company councillors on their roles,...

  • Executive Governance Specialist

    1 month ago

    Parktown North, Gauteng, South Africa H2R Africa Full time

    We are seeking a highly experienced Executive Governance Specialist to join our team at H2R Africa, a leading organization in the financial sector. This is a contract position available for 3 to 6 months.Job OverviewThe successful candidate will support the Company Secretary in strengthening corporate governance and ensuring compliance with the Companies Act...

  • Sales Support Consultant

    6 months ago

    Parktown, South Africa Rand Mutual Assurance Full time

    As a Sales Support Consultant you will be reporting into the GM: Broker Partners. **WHAT WILL YOU DO?** Data Harmonisation and Refinement: - Meticulously align and cleanse data procured from various brokerage sources. Data Aggregation and Configuration for Actuarial Pricing Facilitation: - Seamlessly compile and configure data to facilitate technical...

  • Parktown - Retail Sales Assistant

    6 months ago

    Parktown, South Africa Absolute Pets Full time

    Specialising in premium pet foods and accessories, Absolute Pets is the leading pet retailer in South Africa with over 150 stores across the country. Our team of experts is looking for passionate and driven sales assistants to join the Absolute Pets family at one of our growing stores in **Parktown.** If you want to join our team, these are a few of the...

  • Finance Officer

    6 months ago

    Parktown, South Africa MasMab Business Consultants Full time

    **Key Performance Areas**: - Manage Client and Supplier Database - Processing of Customer Orders - Managing of all Financial documents - Manage Stocktaking and Stock Reports - Compile and submit all financial and legal documents such as VAT, TAX, etc **Roles and responsibilities**: - Manage all finance related duties according to company policies and...

  • Chief Financial Officer

    6 months ago

    Parktown, South Africa Puleng Pulane Consultants Full time

    **Objective**: The Chief Financial Officer (CFO) will lead financial and administrative functions to optimize the asset’s long-term financial performance. Responsibilities include ensuring compliance with contracts, permits, and regulations, and managing project documentation. Additionally, the CFO will integrate Finance, IT, and contract administration,...

  • Junior Contact Centre Agent

    6 months ago

    Parktown, South Africa Rand Mutual Assurance Full time

    **THE JOB AT A GLANCE** **WHAT WILL YOU DO?** - Maintain desk SLA through adherence to schedules, defined processes and workplan - Follow-up on customer calls where necessary - Document all call information according to standard operating procedures - Complete call logs and issue reference numbers to customers - Manage and resolve customer complaints -...

  • Legal Advisor

    8 months ago

    Parktown, South Africa Rand Mutual Assurance Full time

    The legal advisor will support the RMA Life business with managing legal risks and providing sound legal advice. KEY STANDARDS - Timeous handing of work assigned - Attention to detail - High level of precision and attention to detail **LIST OF CRITICAL OBJECTIVES** - Provide appropriate, proactive legal advice through the interpretation of regulation, acts...

  • Legal Advisor

    6 months ago

    Parktown, South Africa AJ Personnel Full time

    **Main purpose of the job**: - Provides internal legal advisory services on legal matters across all levels of the business to ensure contractual procedure compliance **Location**: - **WHC, Parktown - Johannesburg** **Key performance areas**: - Leading complex, cross-functional business units with regard to contractual issues - Developing relationships...

  • Compliance Specialist

    6 months ago

    Parktown, South Africa Rand Mutual Assurance Full time

    **THE JOB AT A GLANCE** The incumbent will oversee the Anti-Money Laundering portfolio for the RMA Group, and other allocated portfolios. Performing periodic compliance monitoring reviews to identify issues of non-compliance. The outcome of monitoring reviews will assist the business unit to identify areas of non-compliance and improvement and aid the...

  • Compliance Officer

    8 months ago

    Parktown, South Africa Rand Mutual Assurance Full time

    **THE JOB AT A GLANCE** As a Compliance Specialist, you will be responsible for pro-actively and constructively assisting the RMA Group in managing its responsibility to comply with all applicable regulatory legislative requirements, applicable regulatory codes and standards, and internal policies and procedures. **WHAT WILL YOU DO?** **Compliance process...

  • Finance Business Partner

    6 months ago

    Parktown, South Africa Hollard Recruitment Full time

    **Job Advert Summary**: Helloan exciting new opportunity has just become available in our Finance, Partner Business Life Solutions area. We are looking to recruit a Finance Business Partner. **Role Objective**: To provide financial support to business, support areas and central finance via monthly financial reporting which includes analysis and analytics...