Team Assistant

4 months ago


Parktown, South Africa Rand Mutual Assurance Full time

**THE JOB AT A GLANCE**

As a Team Assistant, you will be supporting the assigned departments within the Investments & Strategy Division with all related administrative functions for effective and efficient service delivery.

**WHAT WILL YOU DO?**

**Provide General Secretarial Support to the Assigned Heads and Team**
- Arrange Arranging meetings and managing the diaries of the assigned Heads
- Compiling of monthly reports for circulation per agreed timelines
- Arranging and coordinating departmental meetings as and when necessary
- Typing of reports, letters, presentations, circulars and general correspondence
- Handling and managing departmental queries

**Travel Arrangements**
- Responsible for the end to end travel arrangements for the assigned Heads and the departments
- Processing all financial/budget requests for sign off
- Minute taking
- Drafting agendas for the periodic meetings as required
- Circulation of accurate and quality minutes for the meetings within the agreed timelines

**General Administrative Duties**
- Follow up on deadlines to subordinates by means of electronic task requests
- Diarise committee circulars and deadlines
- Assist with budget control
- Manage the departmental documents on SharePoint through editing, version control and publishing
- Upload month end reports on SharePoint
- Booking meetings rooms as requested
- Stationery orders

**WHAT YOU'LL BRING TO THE TABLE?**
- Grade 12 (required)
- Diploma in Office Administration/Secretarial (Added advantage)
- At least 1 year industry related experience
- Managing work (includes time management)
- Ability to work under pressure
- Attention to detail and accuracy
- Verbal and communication skills
- Professional personal presentation
- Customer service orientation
- Information management
- Organising and planning

**WHAT WILL YOU GET IN RETURN?**

We offer great opportunities for personal and professional development in a stable company that’s 127 years strong. The role comes with a competitive salary package and various benefits. Flexible work arrangements (combination of remote and in the office). Furthermore, you will be a part of a dedicated group of colleagues who value teamwork and collaboration.

**Turnaround Time**

**Closing Date: 09 August 2024**

**Our Commitment to Transformation**:

- Grade 12 (required)
- Diploma in Office Administration/Secretarial (Added advantage)
- At least 1 year industry related experience
- Managing work (includes time management)
- Ability to work under pressure
- Attention to detail and accuracy
- Verbal and communication skills
- Professional personal presentation
- Customer service orientation
- Information management
- Organising and planning


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