Deputy Company Secretary

2 months ago

Parktown, South Africa Rand Mutual Assurance Full time

**THE JOB AT A GLANCE**

Reporting into the Group Company Secretary, the Deputy Company Secretary will be responsible for efficiently and effectively managing and providing comprehensive company secretarial and corporate governance support to the Group.

**WHAT WILL YOU DO?**

**Assist the Group Company Secretary to Manage the Corporate Secretarial and Governance Function**:

- Provide input into and update the Group Governance framework
- Attend to all statutory company secretarial needs of the Group
- Provide ongoing support to the Board and Board Committee chairs
- Attend Board and its Sub-Committee Meetings of the Board and its Sub-Committees (including EXCO)
- Train the Board and Sub-Committees (Arrange external training/briefing sessions, and arrange for the induction for new Board and Sub Committee Members (Internal and External: Gordon Institute for Business Sciences’ Board Leadership Programme)
- Attend to all director and committee member queries
- Coordinate dividend declaration communication to shareholders

**End-to-end Committee Meeting Administration**:

- Prepare and draft agendas and other meeting papers for the Board and its Sub-Committees (including EXCO)
- Prepare meeting packs for the Board and its Sub-Committees
- Prepare and circulate resolutions
- Draft minutes and action sheets for the Board and its Sub-Committees (including EXCO)
- Prepare the Annual Meeting Calendar for the Board and its Sub-Committees (including EXCO)
- Update annual work plans for the Board and its Sub-Committees
- Update Board and Sub-Committee Charters and Terms of Reference
- Update minute books for the Board and its Sub-Committees (including EXCO)
- Update the annual Directors’ and Sub Committee Members’ Toolkits with updated policies/terms of reference/workplans
- Implement and maintain procedures where relevant
- Administer Diligent and upload meeting packs into Diligent for the Board and its Sub-Committees
- Attend to all preparation’s incidental to the Annual General Meetings for RMA and RMA Life

**Compliance and Reporting**:

- Maintain updated statutory records
- Provide general legal advice to Exco
- Provide general governance and advise on good governance practice and other services that may be required from a Company Secretary
- Monitor and communicate all legislative changes affecting the RMA Group

**Team Management**:

- Set staff and departmental performance targets and expectations, ensuring that the targets and expectations are achieved through regular monitoring and management
- Effectively delegate work to the team
- Identify training requirements for staff, through effective staff management and assist them in meeting their training requirements
- Assist in identifying and recruiting new staff members for the team as and when required
- Identify, develop and retain high potential employees within the team and ensure succession plans are in place for business continuity
- Contribute towards making RMA a Best Company to Work for by improving engagement levels of staff within the team through the development of sound retention and communications plans in collaboration with the HRBP.

**WHAT WILL YOU BRING TO THE TABLE?**
- NQF Level 7 Legal Degree Diploma in administration /relevant secretarial qualification
- Institute of Chartered Secretaries (CSI) (preferred)
- Minimum 5 years in a similar role
- Registration with relevant professional body
- Companies act 2008 as it relates to the administration of companies and statutory requirements
- Knowledge of Microsoft office suite (word, excel, power point)
- Relevant Legislation and Regulatory Knowledge (Insurance Act knowledge preferred)
- Corporate law experience
- Excellent writing skills - ability to take minutes of meetings
- Excellent interpersonal skills
- Ability to think critically
- Ability to liaise effectively at a high level
- Good command of and fluency in the English language (written and verbal)
- Ability to interact with the Prudential Authority, Registrar of Companies and Compensation Commissioner of the Department of Labour and other relevant regulators.
- Very good organisational skills and attention to detail
- Professional demeanour
- Confident

**WHAT WILL YOU GET IN RETURN?**

We offer great opportunities for personal and professional development in a stable company that’s 128 years strong. The role comes with a competitive salary package and various benefits. Flexible work arrangements (combination of remote and in the office). Furthermore, you will be a part of a dedicated group of colleagues who value teamwork and collaboration.

**Turnaround time**

**Closing Date: 05 December 2024**

**Our Commitment to transformation**:

- NQF Level 7 Legal Degree Diploma in administration /relevant secretarial qualification
- Institute of Chartered Secretaries (CSI) (preferred)
- Minimum 5 years in a similar role
- Registration with relevant professional body
- Companies act 2008 as it relates to the administration of comp

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