Administrator - Governance and Secretarial

4 weeks ago

Parktown, South Africa Rand Mutual Assurance Full time

**THE JOB AT A GLANCE**

The Governance and Secretarial Administrator will be responsible for carrying out clerical and secretarial duties while providing overall administrative support to the Governance and Secretarial team. The incumbent will be responsible for the administration of all private and confidential company secretarial matters including taking minutes as required.

**WHAT WILL YOU DO?**

**Revise and Implement Clear Policies, Process, Procedures, Systems and Guidelines**

Lead on the production of learning and development policy, standards, and guidelines, including the preparation of the annual Learning Plan, taking account of current legislation

**Provide General Secretarial Support to the Executive: Governance and Secretarial and the Team**

**Director FICA requirements compliance**

Responsible for ensuring that all documents required for FICA are available and up to date.

Make copies of the required documents for FICA.

Ensures the requested documents certified and sent to the requestor.

Follows-up to with requestor to ensure documents have been received.

**Meeting Administrative Support**

Review and ensure all Submissions by the Co Sec department are within required standards.

Extracts and follows up on matters arising.

**Board Administration and Support**

**Board evaluation**

Assists with procuring of service provider.

Ensures letter of letter of engagement is received.

Ensures that the service provider sends questionnaires to the directors.

**Board Development**

Responsible for board development requests for Board members, i.e. provide information on programs board members wish to attend, register board members for training, workshops etc and ensure that payment is made prior to training being attended.

**Director induction and declaration**

Manages the annual and quarterly director declaration and Executive declaration.

Liaises with directors to facilitate ongoing training.

Receives and follows up on all director requests.

**Ensure Compliance by the RMA Group of Companies, Directors and Management Team with Legislation**

Communicates with marketing on changes to directors information for the website;
Ensures reporting templates are available on the website

Liaises with marketing to ensure statutory documents and approved policies from Governance are available and published accordingly

**WHAT YOU'LL BRING TO THE TABLE?**
- NQF Level 6: Secretarial diploma and other relevant qualifications relating to a company secretarial administrative role
- 5 years’ experience in an administrative role
- Experience in a company secretariate or legal environment (advantageous)
- Ability to take accurate minutes of meetings
- Ability to liaise effectively with top management and board
- Familiarity with Board management systems

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