Executive Pa to CEO

3 weeks ago

Johannesburg, South Africa CG Recruitment Full time

Key Responsibilities:

- Support the Manager in the office of the CEO in relation to: Strategic Initiatives; CEO support; Senior Management Liaison; Skills transfer and development of administrative staff; Senior Management Liaison; Communications, Partnerships, and Outreach
Supervision of CEO Personal Assistant**.**
- Support the Manager in the CEO’s Office to deliver Projects, as determined by the CEO from time to time, within budget and timelines. Follows up on contacts made by the CEO and support the cultivation of ongoing relationships. Project managing upcoming Events.
- Skills transfer and development of administrative staff
- Support the Gauteng Office Manager with office logistics and inventory.
- CEO support:Arrange travel, visas and accommodation and, meeting support and general assistance during presentations. Organising and attending meetings and ensuring the CEO is well prepared for meetings and take minutes during meetings where required.
- Provide support to the Social Committee, as directed by the CEO.
- Develop and maintain the company’s Alumni process and co-ordinate events and communications relating to Alumni.
- Producing documents, briefing papers, reports and presentations and researching different topics, as per the CEO’s request.
- Devising and implementing action plans, as per the CEO’s request.
- Plans, coordinates and ensures the CEO’s schedule is followed and respected.
- Manage direct access to the CEO’S time and office.
- Provides a bridge for smooth communication between the CEO’S office and departments, demonstrating leader-ship to maintain credibility, trust and support with senior management staff.
- Manage scheduling of meetings and keep record of attendance and minutes of meetings.
- Assists in coordinating the agenda of senior management and Executive meetings.
- Work with the relevant departments to ensure that media communication, interviews, newspaper and social media reports are approved before publication.
- Ensures that the CEO’s bio is kept updated and responds to requests for materials regarding the CEO and the organisation in general.
- Edits and completes first drafts for written communication to external stakeholders.
- Meeting and greeting visitors at all levels of seniority.
- Act as the point of contact among executives, employees, clients and other external partners.
- Manage information flow in a timely and accurate manner.

**Requirements**:

- Related qualification and 3 years relevant experience in professional services environment
- Drivers Licence and own transport
- Respects confidentiality and secures the trust of other parties.
- Maintains curiosity and exercises professional scepticism.
- Strong strategic and operational experience in professional services environment
- Thorough understanding of Audit Firm business processes

Ability to commute/relocate:

- Johannesburg, Gauteng: Reliably commute or planning to relocate before starting work (required)

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