Executive Assistant to CEO

4 days ago

Johannesburg, South Africa Clarins Full time

**Executive Assistant to CEO**:
**Ready to bring passion into your career?**

A global leading skincare and make-up company, Clarins Group is the embodiment of a committed family history, with a fierce passion for innovation and spirit of independence. Its _raison d’être_ is "making life more beautiful, passing on a more beautiful planet".

Operating in more than 150 countries, we are now the number one skincare company in Europe and are accelerating our development on all other continents, particularly in Asia and the Americas.

Because our 8,000 talents are unique, we are committed to promoting diversity in all its forms.

Do you want to help write the next chapter of our story?

This position is responsible for providing essential high-level administration support to the Chief Executive Officer.

Main Responsibilities
- Provide general administrative support to the CEO
- Assist with a variety of office projects and processes.
- Liaise with all teams on behalf of the CEO
- Coordination of digital diaries for CEO & Executive Team
- Acting as the point of contact between the executives and internal or external colleagues
- Making International & domestic travel arrangements for the Executive Team
- Co-ordinate all International visitors' SA travel arrangements, their diaries & accommodation.
- Researching and conducting data to prepare documents for review and presentation
- Compile the monthly GM report for Paris
- Organising meetings and booking internal and external meeting rooms
- Checking and approving all credit cards for the CEO and the CEO's direct reports
- Approving expenses on Work Day for CEO direct reports.
- Ensuring the retailer salary invoices are in line with our Blue Print
- Planning the company conference, social & office events.
- Writing and posting articles on Clarins Inside
- Oversee the collection of CSR data from the different departments.
- Upload the data collected and supporting documents onto the Global CSR platform.
- Attend the CSR Global meetings online in Teams regarding the CSR collection and updates and inform the CEO of any changes.
- New employee CSR induction
- Prepare the CSR Strategy up to 2025.
- Point of contact for B-Corp.
- Arrange the following events that fall within the CSR bracket:
Earth Day

Wellness Day (with Discovery Medical Aid)

Mandela Day (with Save the Children)

Woman's Day

Heritage Day
**Education & experience**:

- PA Diploma/Certificate
- At Least 5 years PA experience, of which at least two years working with staff at director/executive level.

**Computer Skills**:

- Full working knowledge of Microsoft Office products, particular skills needed on Excel & PowerPoint

**We are looking for someone who is**:

- Able to handle company information with confidentiality and discretion
- Excellent time management skills
- Able to multitask and prioritise tasks
- Well-developed organisational skills
- Great verbal and written communication skills
- A proactive approach to problem-solving with strong decision-making skills
- Professional in his/her dealings with external, as well as internal customers

**Credit Record**:
This position requires honesty in the handling of company cash and or company finances, and will require a clear credit record.

If you have a curious mind, a thirst to go further and the drive to boldly take on new challenges, join us.

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