Executive Pa to CEO
2 weeks ago
EXECUTIVE PA TO CEO
JOB SUMMARY
Key purpose of the role is to ensure the effective and efficient running of the CEO's office. The CEO's office should be the post holder's top priority in every respect.
RESPONSIBILITIES:
- Direct liaison with senior executives on international & local level
- Ensure GM is aware of key meetings, correspondence, and communication requirements daily
- Screen calls ensuring that matters of importance reach the GM
- Prepare, submit, and record all business and personal medical claims to medical aid
- Reconcile credit card statements and FOREX spent and generate Travel & Expenditure claims and ensure these are distributed to respective department prior to cut off date
- Handle and personally follow up all customer complaints directed to MD's office
- Assist and advise with telephonic enquiries for new Africa franchisees
- Prepare and distribute agendas, minutes and reading material for management meetings, including graphics and charts
- Record all management leave and maintain an updated leave roster
Booking, Travel & Logistics:
- Book and plan international & local travel, car hire, accommodation, visa requirements, new passports, medical assistance
- Prepare and assist international visitors with detailed agendas, logistics, security, drivers, hotel accommodation & travel arrangements on a business level
- Assist international visitors with holidays i.e., safaris, hotels, dinners & logistics in Southern Africa on a personal level
- Coordinate VIP visitors in Africa travel requirements
- Arrange and book boardroom functions and catering monthly or as and when requested
- Arrange venue, logistics, accommodation for management meetings held off site
- Arrange and coordinate annual getaway "surprise" travel for management & partners local and international
- Organise and arrange personal requests delivery of flowers, dinners, cards and gifts
- Arrange annual year end dinner & gifts for management and partners
- Manage and coordinate all logistics related to functions, meetings, events pertaining to the GM's office
- Assist and advise with telephonic enquiries for new Africa franchisees
- Arrange invitation letters and confirmation of employment letters for visa formalities for franchisee visitors from Africa
QUALIFICATIONS:
- High School Matric
- PA diploma or certification would be considered an advantage
Competencies:
- Discretion and trustworthiness: you will often be party of confidential information
- Flexibility and adaptability
- Good oral and written communication skills
- Organisational skills and the ability to multitask
- The ability to be proactive and take the initiative
- Tact and diplomacy
- Communication skills
Ability to Commute:
- Johannesburg, Gauteng (required)
Ability to Relocate:
- Johannesburg, Gauteng: Relocate before starting work (required)
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