Executive Assistant to CEO

2 weeks ago


Johannesburg, Gauteng, South Africa Clarins Full time

Executive Assistant to CEO:

Ready to bring passion into your career?


A global leading skincare and make-up company, Clarins Group is the embodiment of a committed family history, with a fierce passion for innovation and spirit of independence.

Its _raison d'être_ is "making life more beautiful, passing on a more beautiful planet".


Operating in more than 150 countries, we are now the number one skincare company in Europe and are accelerating our development on all other continents, particularly in Asia and the Americas.

Because our 8,000 talents are unique, we are committed to promoting diversity in all its forms.

Do you want to help write the next chapter of our story?

This position is responsible for providing essential high-level administration support to the Chief Executive Officer.

Main Responsibilities

  • Provide general administrative support to the CEO
  • Assist with a variety of office projects and processes.
  • Liaise with all teams on behalf of the CEO
  • Coordination of digital diaries for CEO & Executive Team
  • Acting as the point of contact between the executives and internal or external colleagues
  • Making International & domestic travel arrangements for the Executive Team
  • Coordinate all International visitors' SA travel arrangements, their diaries & accommodation.
  • Researching and conducting data to prepare documents for review and presentation
  • Compile the monthly GM report for Paris
  • Organising meetings and booking internal and external meeting rooms
  • Checking and approving all credit cards for the CEO and the CEO's direct reports
  • Approving expenses on Work Day for CEO direct reports.
  • Ensuring the retailer salary invoices are in line with our Blue Print
  • Planning the company conference, social & office events.
  • Writing and posting articles on Clarins Inside
  • Oversee the collection of CSR data from the different departments.
  • Upload the data collected and supporting documents onto the Global CSR platform.
  • Attend the CSR Global meetings online in Teams regarding the CSR collection and updates and inform the CEO of any changes.
  • New employee CSR induction
  • Prepare the CSR Strategy up to 202
  • Point of contact for B-Corp.
  • Arrange the following events that fall within the CSR bracket:
Earth Day

Wellness Day (with Discovery Medical Aid)

Mandela Day (with Save the Children)

Woman's Day

Heritage Day

Education & experience:

  • PA Diploma/Certificate
  • At Least 5 years PA experience, of which at least two years working with staff at director/executive level.

Computer Skills:

  • Full working knowledge of Microsoft Office products, particular skills needed on Excel & PowerPoint

We are looking for someone who is:

  • Able to handle company information with confidentiality and discretion
  • Excellent time management skills
  • Able to multitask and prioritise tasks
  • Welldeveloped organisational skills
  • Great verbal and written communication skills
  • A proactive approach to problemsolving with strong decisionmaking skills
  • Professional in his/her dealings with external, as well as internal customers

Credit Record:


This position requires honesty in the handling of company cash and or company finances, and will require a clear credit record.


If you have a curious mind, a thirst to go further and the drive to boldly take on new challenges, join us.



  • Johannesburg, Gauteng, South Africa Futurelect Full time

    SummaryFuturelect is seeking a seasoned, dynamic and highly driven Executive Assistant to the CEO as we rapidly expand our programme offering throughout Africa. The Executive Assistant will play an integral support role in our fast-paced and growing organisation. Reporting to the Chief of Staff, the Executive Assistant will provide executive support to the...


  • Johannesburg, Gauteng, South Africa Allan Gray Orbis Foundation Full time

    Purpose of Role:The Executive Assistant is responsible for providing effective and efficient support to the Allan & Gill Gray Philanthropy SA CEO enabling them to focus on core business functions. This role is also responsible for complete office management support to the AGGPSA Johannesburg office and serves as administrative support to the AGGPSA...


  • Johannesburg, Gauteng, South Africa Tshiamiso Trust Full time

    Reporting to the Chief Executive Officer, the incumbent will provide a high-level executive and administrative support by ensuring the effective and efficient management and co-ordination of the workflow within and from the office.The role includes:Workflow management Facilitate the effective liaison between the CEO and the Executive Management Team;...


  • Johannesburg, Gauteng, South Africa Ivili Group Full time

    Company:Ivili GroupTitle:Executive AssistantLocation:Johannesburg/PretoriaRole Summary:Ivili Group is seeking an Executive Assistant that will report to and provide high quality, effective, efficient professional and confidential senior executive support the Group CEOKey Responsibilities: Acting as the first point of contact for Group CEO Managing diaries...


  • Johannesburg, Gauteng, South Africa Metasoft Systems Inc Full time

    We are seeking a highly motivated and organized Executive Assistant to provide comprehensive support to our CEO at our fast-paced software company. As the Executive Assistant, you will play a critical role in ensuring the CEO's effectiveness and enabling the smooth operation of the executive office. You will handle a wide range of administrative and...


  • Johannesburg, Gauteng, South Africa GCI Wealth Full time

    Location: Auckland Park - office basedGCI Group is seeking a highly experienced Executive Assistant with a proven record of an Executive Assistant for a CEO. The main aim of the role is to efficiently manage and organize administrative responsibilities within the CEO's office. This role plays a pivotal part in ensuring smooth operations and enhancing the...


  • Johannesburg, Gauteng, South Africa Inside Ideas Full time

    ROLE: Executive Assistant to CEO, EMEALOCATION: South AfricaROLE MISSIONWorking in partnership with our client, the Executive Assistant will be primarily supporting the CEO, EMEA offering administrative support such as diary management, travel arrangements, preparing for company and regional meetings, and dealing with expenses.THIS ROLE IS RIGHT FOR YOU...


  • Johannesburg, Gauteng, South Africa Jobs4All Full time

    Key AccountabilitiesOutput (50%) - Assistance.Conserves CEO's time by reading, researching, prioritising urgent matters, and routing correspondence; key focus on making the CEO more productive.Initiating telecommunications and contact between stakeholders as required.Maintaining and planning CEO's appointment schedule by planning and scheduling meetings and...


  • Johannesburg, Gauteng, South Africa VHG HR and Payroll Consulting Full time

    JOB OPPORTUNITYOur client in IT is looking for an Executive Assistant to offer administrative support to the CEO and the Executive Management Team.JOB ADVERTJOB TITLEEXECUTIVE ASSISTANT (P.A)DEPARTMENTEXECUTIVE OFFICECLOSING DATE: 30/11/2023LOCATIONCITY OF JOHANNESBURGEMPLOYMENT TYPE: 1 YEAR FIXED TERM CONTRACTJOB PURPOSEManage the CEO calendar, including...


  • Johannesburg, Gauteng, South Africa SR & Associates Full time

    Our client is looking for an Executive Assistant to join their fast-paced and dynamic team based in Joburg. This is an onsite role operating from Mondays to Fridays for a fixed-term contract.Duties And Responsibilities Responsible to provide a variety of administrative tasks. Support to the CEO. Handling and responding to correspondence. Preparing expense...


  • Johannesburg, Gauteng, South Africa Make it Good Full time

    Duration: 1 year contract, with the intention of being made permanent thereafterLocation: Remote (from anywhere in South Africa), meeting periodically in Johannesburg with the teamBenefits: Medical aid and retirement contributionsAre you passionate about social upliftment and education? If so, this might be the position for youMake it Good is excited to...


  • Johannesburg, Gauteng, South Africa Headhunters Full time

    A Corporate CEO Personal Assistant plays a crucial role in supporting the CEO of a company. This position involves a high level of responsibility and confidentiality, requiring a blend of organizational, communication, and management skills.The job description typically includes the following key responsibilities and requirements:Key...


  • Johannesburg, Gauteng, South Africa Headhunters Full time

    A Corporate CEO Personal Assistant plays a crucial role in supporting the CEO of a company. This position involves a high level of responsibility and confidentiality, requiring a blend of organizational, communication, and management skills.The job description typically includes the following key responsibilities and requirements:Key...

  • Executive Pa to CEO

    2 weeks ago


    Johannesburg, Gauteng, South Africa HireJoy Pvt Ltd Full time

    EXECUTIVE PA TO CEOJOB SUMMARYKey purpose of the role is to ensure the effective and efficient running of the CEO's office. The CEO's office should be the post holder's top priority in every respect.RESPONSIBILITIES: Direct liaison with senior executives on international & local level Ensure GM is aware of key meetings, correspondence, and communication...

  • CEO Assistant

    2 weeks ago


    Johannesburg, Gauteng, South Africa SINOTRUK SOUTH AFRICA Full time

    Background of commercial vehicle sales,fleet maintenance, finance, workshop, parts.1, Assist CEO on all aspects.**Salary**: R20 000,00 - R100 000,00 per month

  • Pa to CEO

    2 weeks ago


    Johannesburg, Gauteng, South Africa Staff Solutions Full time

    Gauteng, JHB - Eastern Suburbs**(Market related)Our client in the automotive industry in JHB is seeking a Personal Assistant to join them at their HQ.Job Duties: Schedule CEO appointments and diary management. Handle flights, accommodation, and rental car bookings. Organising events, conferences, gifts etc. Tracking expiry dates for important documents for...


  • Johannesburg, Gauteng, South Africa Black magic logistics Full time

    Primary objective of this role is to provide a strategic and confidential support services to the Chief Executive Officer in all aspectsResponsibilities Ensures the smooth running of the CEO's office operations including strategic documents. Drive the organisation's corporate governance and compliance, ensuring alignment of Brand and procedures to ensure...

  • Executive Assistant

    2 weeks ago


    Johannesburg, Gauteng, South Africa Founders Factory Full time

    We're building the most powerful growth engine for African startups and their founders.Founders Factory Africa (FFA) is unlike any place else you've ever worked. We are venture builders dedicated to solving some of Africa's biggest challenges and capitalizing on it's incredible potential by leveraging market and tech opportunities. Over the next five years,...


  • Johannesburg, Gauteng, South Africa Michelle Taylor Recruitment Full time

    Requirements: Grade 1 Bachelor's Degree in Business Administration, Management or Similiar 4+ years experience as an Executive Personal Assistant supporting a Senior Executive Must have a valid drivers license Must reside in the proximity of Kempton ParkJob Requirements: Manage the CEO's calendar, schedule meetings and appointments, coordinate travel...


  • Johannesburg, Gauteng, South Africa Thyssenkrupp Presta Ag Full time

    Established in South Africa in 1959, thyssenkrupp Uhde South Africa is the local subsidiary of thyssenkrupp Uhde. Underpinned by a global footprint with local presence, we are a market-leading technology, engineering, construction and service partner for industrial plants and systems. Combining over 100 years of global experience with over 60 years of local...