Junior HR Officer

3 weeks ago

Johannesburg, South Africa Gilbarco Full time

**J**OB TITLE**:Junior HR Officer

**DEPARTMENT**:Human Resources***

**REPORTING TO**:HR Business Partner***

**LOCATION**: Johannesburg

**ADDITIONAL INFO**:A developmental opportunity, an HR entry level role which requires strong admin skills

**PURPOSE OF POSITION**

A Junior HR Officer is required to provide the full employee life cycle support in all areas of the HR function. This role will provide administrative and operational support to the HR Office. This includes talent acquisition, performance management, talent development, Industrial Relations & general administration and reporting to allow the HR Business Partners time to focus on Strategic & tactical HR issues.

**KEY RESPONSIBILITIES**

Handle generalist HR support functions in the MEA region, including to:

- Provide HR analytical and administrative support to business, explaining policies, procedures and company practise in a timely and effective manner
- Collect data and maintain an accurate database of BBBEE, EEA, ATR/WSP and other legislative statistical information
- Maintain and update org structures and reporting lines
- Manage all HR systems and maintain data integrity
- Run salary benchmark information off the Group benchmarking systems
- Facilitate logistics of induction processes and update induction packs
- Managing the employee on-boarding process and track probationary process documentation
- Support in talent acquisition following the company processes and procedures including scheduling and co-ordinating interviews (when required)
- Accurately compiling and processing a variety of HR documents e.g. employment contracts, amendments to contract, policy documents, etc.
- Collate and check payroll information and send through to payroll within agreed deadlines & follow-up on any queries and outstanding issues
- Process benefits claims and follow-up to ensure resolution
- Ensure proper filing, document management and good house-keeping
- Perform regular HR audits of personnel files as required and call for updates where required
- Arrange Employment Equity meetings and perform secretarial duties for the committee
- Supporting the company’s Performance Management Process, giving the necessary guidance and support
- Undertake specific projects, in consultation with Line Management, to facilitate HR activities and enhance client service.
- Arrange ad-hoc events handled by HR
- Perform ad hoc duties as and when required within job scope

The above does not purport to be an exhaustive list of duties and responsibilities. The incumbent will be expected to perform additional duties as the requirements of the HR function demand**DELEGATION OF**

**AUTHORITY**

As per the actual Schedule of Levels of Authority.

**POSITION RELATIONSHIPS**

**Internal**
- All Departmental Managers
- Payroll Department
- Employees
- Training Manager
- HR Business Partners

**External**
- Recruitment Service Providers
- Consultants
- Employee Benefits Brokers
- Industry associations
- Any other suppliers

**MEASURES OF PERFORMANCE (INDICATORS)**

**Leading Indicators**
- Weekly TA Scorecard 50%

**PERSONAL QUALIFICATIONS & EXPERIENCE**

**Education/**achievements**
- Bachelors’ Degree in Human Resources or equivalent **_(required)_**:

- Postgraduate Degree in Human Resources or equivalent (preferred)

**Experience/**Knowledge**
- At least 3 years of proven and appropriate work experience in a people-orientated environment, dealing with a wide variety of general HR-related activities **_(required)_**:

- Multi-national experience (preferred)
- Experience in multi geographies (preferred)

**Specific Skills**
- Ability to manage own time, prioritize and multi-task
- Attention to detail is essential
- Good interpersonal and communication skills
- Fair-minded, objective and discreet
- Pro-active individuals who thrives on challenges
- Works well independently under pressure in a fast-paced environment
- Analytical, finds creative and innovative solutions to problems
- Excellent MS Office skills, particularly Word, Excel and SharePoint
- Experience on the use and management of HR SystemsProven abilities on problem-solving and decision-making
- Analytical and innovative with a keen eye for detail
- Customer oriented
- Able to form and maintain effective working relationships with all stakeholders in the business
- Self-driven with a level of tenacity

**Potential Skills**

Learning potential

Strategic potential
- ability to grasp concepts & see the bigger picture
- Anticipates how current data tells a story and can have an impact in the future.

Adaptable
- Quickly grasps the essence of new issues and concepts

**ROLE SPECIFIC COMPETENCIES & BEHAVIOURS**

**Specific Skills**
- A technical person with the ability to convey technical solutions and materials to groups and individ

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