Personal Assistant

1 week ago

Cape Town, Western Cape, South Africa West Coast Personnel Full time

We are seeking a dedicated and organized Personal Assistant to support our Managing Director and manage various aspects of the companys operations. The ideal candidate will possess strong financial acumen, exceptional communication skills, and a proactive approach to problem-solving.

Key Responsibilities:

  • Manage the companys and Managing Directors private accounts.
  • Oversee all payment processes, including salaries, supplier payments, monthly bills, and petty cash management.
  • Input financial data into Pastel and reconcile cash books and journals.
  • Collaborate with external accountants to prepare monthly financial reports.
  • Complete Services Seta and Workmens Compensation documentation.
  • Prepare monthly cash flow forecasts.
  • Submit and process statutory returns via E-filing and Easyfile (EMP201, EMP501, VAT, and Provisional Tax).
  • Perform personal errands for the Managing Director.
  • Manage diary schedules and arrange travel (flights and accommodation).
  • Maintain and update the company website.
  • Liaise with medical aid and insurance companies.
  • Supervise administrative and cleaning staff, as well as the external IT technician.
  • Conduct performance evaluations for administrative staff.
  • Issue warnings and participate in disciplinary hearings as needed.
  • Conduct interviews for internal administrative vacancies.
  • Facilitate staff training and induction processes.
  • Monitor and manage the leave schedule for staff.
  • Design invitations and coordinate holiday and birthday communications.
  • Organize client, candidate, and staff gifts.
  • Coordinate corporate events and staff functions.

Qualifications:

  • Proven experience as a Personal Assistant or in a similar administrative role.
  • Strong financial management skills and proficiency in accounting software, particularly Pastel.
  • Excellent organizational and multitasking abilities.
  • Strong interpersonal and communication skills.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Proficiency in Microsoft Office Suite and online communication tools.

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