Administrative Assistant
7 months ago
**Administrative Assistant required for a building in the Durban area. **The role entails providing efficient administrative services to the building, as well as attending to daily duties as per expectations of the body corporate.**
**Minimum experience required:
- **
- Matric.
- Three-years full-time office administrative experience in a residential building environment.
- Good communication skills.
**Responsibilities include**:
- Clear criminal record.
- Carry out various multiple administrative tasks as directed by the building Manager, Trustees & Supervisors.
- Ensure that the building policies and admin procedures and rules are consistently applied to the required standards.
- Attend to office and management duties and assist the manager with other office duties.
- Communicate with all other staff.
- Report all complaints to the building manager and Supervisors.
- Assist the building manager to Implement O.H.S Act.
- Ensure Health and Safety regulations are adhered to.
- Contact the Building Manager or Supervisors in case of any emergencies.
- Ensure all parking bays and storeroom rentals have been debited each month.
- Do a reconciliation of the above by checking the monthly financial statements against the list of owners
- Obtain quotations from contractors.
- Assist residents with queries
- Submit any staff related matters.
- Recording and typing of meeting minutes
- Responsible for all lift related matters
- Responsible for all human resource related matters.
- Capture / delete and manage access control information onto the system.
- Contact contractors when common property maintenance and equipment problems arise.
- Work one Saturday per month and as required
- Submit staff overtime to Trafalgar by due date.
- Post messages on the broadcast and building community group.
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