Executive Assistant

6 months ago

Cape Town, South Africa SET Recruitment Consultants Full time

**Executive Assistant: CEO, President and Deputy President**

**Market-related package**

**Cape Town**

**Role Purpose**

To provide comprehensive support to the CEO and President, facilitate/coordinate communications, engage stakeholders, foster partnerships through the office of the CEO’s day-to-day operations, and facilitate the efficient and effective functioning of the office of the CEO.

**Responsibilities**
- Provide a strategic and confidential support services to the Chief Executive Officer, President and Deputy President in all aspects and to be the sole point of contact and reporting in office of the CEO.
- Manage the CEO’s office to achieve the best use of the available resources and the time of the CEO including document review, sign-offs and quality control;
- Engage with all relevant stakeholders to facilitate communications coming from the CEO’s office and President;
- Provide administrative support and assistance to the CEO and to facilitate an efficient operation of the organization;
- Strategically support with review and preparation of reports and documents before EXCO meetings (e.g. tagging/ highlighting issues/ challenges to provide the CEO with a snapshot view of the report/document and its progress/ findings/ risks);
- Manage the receipt and distribution of correspondence to the CEO, receive and distribute documents;
- Manage confidential and sensitive information with discretion and professionalism;
- Compile and edit various documents, reports, and presentations as per the CEO’s request;
- Submit, prepare, present and obtain necessary sign-offs from the CEO on any business documents, business reports, presentations and communicate these to the business and other identified stakeholders;
- Work in conjunction with all departments to coordinate organizational performance plans, reports and evaluation;
- Daily efficient diary management of the CEO, and President scheduling of upcoming commitments, analyse meeting requirements and ensure that the meeting objectives are realistic and preparation is appropriate;
- Keeping the respective diaries up to date with the fixtures (provincial, national, and international) and communicates diary updates with relevant stakeholders;
- Ensure the provision of accurate and current advice regarding the CEO’s functions to all stakeholders.
- Ensure quality of service is provided to internal & external stakeholders.
- Organise and efficiently coordinate travel arrangements for the CEO and the Presidency, and at times inclusive of the EXCO members and all relevant stakeholders.
- Efficient logistics administration - prepare, arrange travel itineraries, visas, travel allowance, claims and ensure that relevant stakeholders are timeously notified of changes.
- Perform other duties and responsibilities as assigned by the CEO.

**Requirements**:
**Educational background**
- 3 years business management/ administration degree (Essential)

**Experience**
- 3 - 5 years’ experience in executive support, strategic management, stakeholder engagement, or a related role. (Essential)
- 3-5 years’ experience in a sports or similar environment in supporting role (Desirable)

  • Executive Assistant

    6 months ago

    Cape Town, South Africa Believe Resourcing Full time

    **About our Client**: Our client is a top-tier learning facility that provides students with exceptional opportunities for academic growth. **About the Role**: The Executive Assistant directly answers to the CEO and ensures proper completion of all duties in accordance with policies and procedures. They will work alongside all members of the Senior...

  • Executive Assistant

    7 months ago

    Cape Town, South Africa Capital Assignments Full time

    Are you ready to elevate your career by joining one of the worlds leading independently owned family offices? As Executive Assistant you’ll be the main support to the CEO, and display outstanding multitasking abilities and commitment to excellence. MAIN DUTIES INCLUDE: - Act on behalf of the CEO, screening, directing and actioning inbox correspondence,...

  • Executive Assistant

    6 months ago

    Cape Town, South Africa Believe Resourcing Full time

    **About our client**: Our client is a top-tier learning facility that provides students with exceptional opportunities for academic growth. **About the role**: The Executive Assistant directly answers to the CEO and ensures proper completion of all duties in accordance with policies and procedures. They will work alongside all members of the Senior...

  • Executive Assistant

    2 months ago

    Cape Town, South Africa FROGG Recruitment Full time

    Executive Assistant Rondebosch Cape Town Our Corporate client in Rondebosch Cape Town is looking for an experienced Executive Personal Assistant with 10 years’ experience in assisting the Executive CEO with his daily tasks and operations.Salary Highly Negotiable Min Requirements Matric and a Administration Business related Diploma/ Degree or similar 10...

  • Executive Assistant

    2 months ago

    Cape Town, South Africa Frogg Recruitment SA Full time

    Executive Assistant Rondebosch Cape Town  Our Corporate client in Rondebosch Cape Town is looking for an experienced Executive Personal Assistant with 10 years’ experience in assisting the Executive CEO with his daily tasks and operations. Salary Highly Negotiable Min Requirements Matric and a Administration Business related Diploma/ Degree or...

  • Executive Assistant

    1 month ago

    Cape Town, South Africa Frogg Recruitment SA Full time

    Executive Assistant Rondebosch Cape Town Our Corporate client in Rondebosch Cape Town is looking for an experienced Executive Personal Assistant with 10 years’ experience in assisting the Executive CEO with his daily tasks and operations.Salary Highly Negotiable Min Requirements Matric and a Administration Business related Diploma/ Degree or similar 10...

  • Executive Assistant

    4 months ago

    Cape Town, South Africa Lesedi Full time

    **PURPOSE OF ROLE** The Executive Assistant provides comprehensive administrative support to the Managing executive and the department and is required to handle various administrative, logístical and financial tasks. The role involves obtaining and managing cash flow updates from subsidiaries, coordinating international and national assignments,...

  • Executive Assistant

    2 months ago

    Cape Town, South Africa Arvo Full time

    Job Title: Executive Assistant Job Overview:We are seeking a highly organized and proactive Executive Assistant to join our team. The ideal candidate will play a critical role in ensuring smooth daily operations, managing administrative tasks, and providing high-level support to the executive team. This role requires excellent communication skills, attention...

  • Executive Assistant

    2 months ago

    Cape Town, South Africa Arvo Full time

    Job Title: Executive Assistant Job Overview:We are seeking a highly organized and proactive Executive Assistant to join our team. The ideal candidate will play a critical role in ensuring smooth daily operations, managing administrative tasks, and providing high-level support to the executive team. This role requires excellent communication skills, attention...

  • Executive Assistant

    2 months ago

    Cape Town, South Africa Arvo Full time

    Job Title: Executive Assistant Job Overview: We are seeking a highly organized and proactive Executive Assistant to join our team. The ideal candidate will play a critical role in ensuring smooth daily operations, managing administrative tasks, and providing high-level support to the executive team. This role requires excellent communication skills,...

  • Executive Assistant

    6 months ago

    Cape Town, South Africa Avacare Health Group Full time

    Avacare is looking or a seasoned executive personal assistant to provide administrative support to the 3 group executive’s and smooth running of office daily operational tasks concerning their calendar, travel and coordinating with business units. **Critical Experience**: Minimum of 3-5 years executive support, specifically with supporting multiple...

  • Executive Assistant

    6 months ago

    Cape Town, South Africa Exclusively Remote Full time

    Executive Assistant (Remote, 4 pm - 12 am) Location: Remote **Job Type**: Full-Time Are you a highly organized and proactive individual with exceptional customer service skills? We are seeking a dedicated Executive Assistant to support our USA client remotely during non-traditional hours from 4 pm to 12 am. As an Executive Assistant you will play a...

  • Executive Assistant

    6 months ago

    Cape Town, South Africa Time Personnel Full time

    Job Overview **Date Posted**: Posted 3 hours ago **Location**: Cape Town, Western Cape **Job Title**: Executive Assistant **Education Level**: High School / Matric **Job Level**: Senior **Minimum Experience**: 5- 7 Years Executive Assistant job vacancy in Sea Point, Cape Town. Our client is looking for an experienced, pro-active, independent working...

  • Executive Assistant

    6 months ago

    Cape Town, South Africa WiH Recruitment Full time

    Women in Healthcare (UK) are looking for an experienced Executive Assistant to provide support to senior management with organisation, scheduling, correspondence, human resources, and meetings. They will take responsibility and ownership of project management, deadline compliance, and important documents and files. This role is to support the Operations...

  • Executive Assistant

    6 months ago

    Cape Town, South Africa Bo-Smart Ltd Full time

    **Executive Assistant (remote)** - **Hiring Company: Luscombe & Co.**_ **Overview** **About the company** Luscombe & Co. is a property management company based in South Wales, with a legacy spanning just under 20 years. Our expertise extends beyond property management to encompass property sales and investment services for our clients. We take pride in...

  • Executive Assistant

    2 months ago

    Cape Town, South Africa The Legends Agency Full time

    Who were looking for: Join us at a luxurious hotel, set against the majestic Twelve Apostles Mountain range and just a minute's walk from the Atlantic Ocean. We are seeking an Administrative Coordinator/Executive Assistant to become part of our team of extraordinary individuals. In this vital role, you will support the administrative and executive functions...

  • Executive Assistant

    6 months ago

    Cape Town, South Africa Coco Corporate (Pty) Ltd Full time

    **Job Specifications** **Calendar Management** - Efficiently manage and organise calendars of executives and clients. **Client Communication** - Serve as a primary point of contact for clients, acting as a representative of the executive team. - Respond promptly to client inquiries, providing comprehensive and helpful information. - Build and maintain...

  • Executive Assistant

    6 months ago

    Cape Town, South Africa Balance Virtual Assistance Full time

    Job Title: Executive Assistant Company: Balance VA Location: Remote Monthly salary: R12000 - R15000 Balance VA is seeking a dynamic and highly organised Executive Assistant to join our team. You will play a pivotal role in supporting our senior management team, in a wide range of autonomous functions, including Business Development. This is a fully...

  • Executive Finance Assistant

    8 months ago

    Cape Town, South Africa Lesedi Full time

    **PURPOSE OF ROLE** The Executive Finance Assistant plays a crucial role in supporting the financial operations of the organization by providing administrative and executive assistance to the finance team and financial executives. **KEY PERFORMANCE AREAS** Administrative Support: - Effectively manages and schedules meetings and coordinate appointments for...

  • Executive Assistant

    6 months ago

    Cape Town, South Africa Boldr Full time

    **WHAT IS YOUR ROLE**: As the Executive Assistant to the COO and CEO, you’ll play a pivotal role in providing comprehensive administrative support to the executive team. You will manage the executive's calendar and schedule, handle inbound communication, prepare decks/templates, follow-up on OKRs, and prepare documents and reports. Acting as gatekeepers,...