Company Secretarial Administrator

2 weeks ago

City of Johannesburg Gauteng, South Africa AGC Recruitment Full time

**Company Secretarial Administrator - Sandton**

A Global Law firm situated in Melrose Sandton is seeking a Company Secretarial Administrator to join their Company Secretarial division of their Corporate Commercial Department team. They provide a variety of services across different practice areas. Their clients include local, national and international companies across a broad range of business sectors. These range from emerging businesses to multinationals, listed and unlisted companies.

***Key Deliveries**

**Duties and Responsibilities**
- General corporate secretariat work including
- the incorporation, restructuring, deregistration and winding up of companies (private, public, non-profit and external) and other juristic persons (such as close corporations and trusts)
- drafting of checklists;
- preparation of all changes in respect of company secretarial documentation such as change of directorship (including board/shareholder resolutions) (CoR39), change of financial year end (CoR25), change of registered office (CoR21.1) change of auditors and company secretary (CoR44) and attending to preparation of documents for lodgement with the Companies and Intellectual property Commission (“CIPC”), attending to share transfers (including board resolutions, share transfer forms and share certificates); and
- assisting clients with share registers etc;
- Drafting of resolutions and company secretarial documents including
- shareholders’ resolutions in respect of amendments to Memorandum of Incorporation (including changes in respect of share capital (such as increase of share capital, reduction of share capital, cancellation of classes of shares), change of name and ring-fencing) and supporting CoR-forms;
- board reports in respect of conversion of shares;
- board resolutions including conversion of shares, any company amendments etc
- shareholder resolutions in respect of appointment of directors;
- assisting principal with the preparation of annual general meeting notices etc;
- Advising on company secretarial processes and functions including attending meetings, taking minutes of shareholder and/or board meetings, advising colleagues (including senior practitioners) on the process and procedure of CIPC, supporting documentation required for filing with CIPC, time periods, filing fees etc;
- Annual returns and CIPC filings including informing clients of obligation to file upcoming and/or outstanding annual returns, attending to payment of annual returns on behalf of clients and colleagues and ensuring that the annual financial statements are lodged with CIPC;
- Liaising with/advising clients including attending meetings with colleagues and clients and advising clients in respect of company secretarial process and procedure;
- Advising on the Companies Act and corporate governance including advising on the company secretarial framework under the Companies Act, 2008 and “best practice” corporate governance;
- Liaising with CIPC in respect of amendments required to registered documentation and/or queried documents, reviewing and distributing practice notes, etc.
- Liaising with their London and other international offices;
- Ad hoc Co Sec related training internally and to clients;
- Regular maintenance of company statutory records;
- Conducting research of clients (including senior practitioners and compiling memos;
- Attending to monthly billing procedures and submitting invoices to clients.

**Personal Characteristics**
- Flexibility: Willingness to adapt, be versatile and tolerant in changing work environment while maintaining effectiveness and efficiency.
- Ethical Behaviour: Understand and demonstrate ethical behaviour and business practices and ensure that own behaviour and that of others is consistent with the code of conduct and values of the firm.
- Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organisational effectiveness.
- Communicate Effectively: Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.
- Build Relationships: Establish and maintain positive working relationships with others, both internally and externally, to achieve the goals of the firm.
- Resilience: Be able to work under pressure and deal with change both from clients and the working environment.
- Driven: Driven and committed, highly conscientious and always going the extra mile.

***Skills and Ability**
- Excellent organisation skills
- Deadline driven
- Strong administration skills
- Strong people skills
- Highly ethical
- A driven and enthusiastic team player
- Must have initiative, intuition and integrity
- Reliable and dependable
- Work well under pressure
- Strong command of the English language
- Good numerical competence

***Qualifications and Experience**
- (B.A or BCom with their LLB) or LLB Degree is a requirement, Post Graduate qualification is an adva

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