Assistant Company Secretary

Found in: Talent ZA C2 - 2 weeks ago

Johannesburg, South Africa IT Ridge Technologies Full time

PURPOSE OF THIS ROLE

To assist the Company Secretary in respect of company secretarial and ancillary services to the Corporation as required by the Companies Act, corporate regulatory framework and Corporation requirements

KEY ACCOUNTABILITIES, MEASURES & INTERFACES

  • Provide effective administration for all meetings (AGM, Board and Board subcommittees)
  • Draft agendas, in consultation with Management and Chairperson/s, and liaise with Directors /Committee members
  • Provide input into Board / Committee meeting agendas and meeting packs to ensure compliance with statutory and corporate governance prerequisites
  • Ensure the timeous Collation and dispatch of board packs and support to members and invitees
  • Attend meetings and record accurate and professional minutes for Management, Company Secretary, Chairpersons and member scrutiny.
  • Draft accurate and professional Chairperson Reports for the Committees meetings in preparation for the Board meetings.
  • Electronic recording and preservation/ safeguard of all proceedings of Board and Committees meetings
  • Prepare extracts of resolution and minutes for all Board; AGM and Committees proceedings
  • Prepare and track action items from Board, Board Committees and Management ensuring decisions made are communicated to the relevant stakeholders (for noting and/or actioning).
  • Assist Company Secretary with drafting reports to Management, Board and Committees.
  • Ensure and track timely filing of all statutory returns and forms, such as annual returns; forms for director & officers’ appointments and resignations; e.g., Register and de-register directors both on CIPC
  • Check and maintain all company secretarial records in-house (manual and electronic) and with CIPC
  • Provide the Corporation with advice and guidance on the Companies Act, PFMA, Corporate Governance best Practices and Principles (King IV Report), and related applicable legislation
  • Review of the Governance Committees mandates, Effective facilitation of Board Processes i.e.,
  • Contribute to Corporate Secretariat efforts to enhance the effectiveness and functioning of the Governance committees.
  • Undertake any ad hoc duties as guided by the Company Secretary.

 

QUALIFICATIONS & EXPERIENCE

  • A minimum of three-year degree in relevant field (e.g., BCom, B Proc, LLB with courses in company law or corporate governance).
  • Post graduate Diploma or equivalent in Applied Corporate Governance will be an added advantage
  • Certification with the Institute of Chartered Secretaries will serve as an advantage
  • Experience in the financial services industry will serve as an advantage
  • Admission as an attorney or advocate of the High Court of South Africa will serve as an advantage
  • Experience in implementing strategy, plans, programmes and procedures
  • Experience in developing, implementing and delivering significant legal and policy research projects
  • Knowledge of relevant legislation (e.g., PFMA and Treasury Regulations), compliance and governance requirements (including King Codes of Good Practice)
  • At least three (3) years’ experience in a corporate secretariat environment is essential.
  • Extensive experience in minute taking is essential.
  • A good understanding of the statutory requirements relating to company formations, special resolutions, board resolutions, minutes and notice of meetings will be advantageous.
  • An excellent command of English, both written and verbal is a requirement of the role.
  • Must be proficient in the use of MS

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