Deputy Group Company Secretary

2 weeks ago

Johannesburg, South Africa PPS Recruitment Full time

**Job Advert Summary**:
The incumbent will assist the Group Company Secretary to provide an efficient and effective company secretarial service to the PPS Group Boards, sub-committees and other governance structures of the PPS Group and to ensure compliance with governance, regulatory and statutory requirements.

**Minimum Requirements**:
**Knowledge and Skills**:

- Preferably a law degree, or CA(SA), with CIS qualification, or equivalent.
- Minimum 5 years corporate group company secretarial experience, preferably in the Financial Services industry, with a particular focus on meeting administration.
- Minimum of 5 years management experience.

**Competencies**:

- Leadership, negotiation and facilitation
- Building a confident and professional team and managing their output
- Strong interpersonal skills and the ability to interact at Board and Executive levels
- Maintenance of professional image at all times
- Excellent command of written and spoken English
- High levels of integrity, honesty and reliability and ability to maintain confidentiality
- Ability to work independently, as well as in a team, deadline driven and ability to work under pressure
- Attention to detail, planning, organizing, information management and monitoring
- Proactive, client service and quality orientation

**Duties and Responsibilities**:

- Assistance to the Group Company Secretary to manage the Company Secretarial team and ensure high level of delivery from the team;
- Standing in for the Group Company Secretary when he is not available;
- The provision of company secretarial services to PPS Group Boards and Committees, preparation and control of agendas, attendance at meetings and taking high quality minutes under the guidance of the Group Company Secretary;
- Control and assist with the compilation of Board/meeting packs and ensure timely distribution of the packs;
- Assist with the compilation of the annual work plan and the Board development plan, arrangement of board inductions, training and evaluations, the review of Board policies, charters, terms of reference and the governance framework;
- Ensure compliance with applicable legislation and the governance standards within the organisation;
- Keep abreast of and monitor the legislative developments, all applicable governance standards and provide advice to all governance structures;
- Assist with the compilation of the departmental business plan and monitor the departmental budget, including forecasting, planning, and budgeting for the business unit;
- Maintain minute books and other statutory documents in accordance with the legislative requirements and best governance practices, including the maintenance of electronic registers on a company secretarial software system and submission of statutory returns to the Companies and Intellectual Property Commission, the Master of the High Court, the Financial Sector Conduct Authority and the Prudential Authority;
- Manage and attend to Compliance monitoring requirements and the provision of information to other departments and the internal and external auditors;
- Assist with the compilation of the Integrated Report;
- Manage the payment of non-executive remuneration;
- Collate reports and ensure that any other documentation prepared is of good quality and in line with the departmental quality standards;
- Do research regarding issues of governance, legislation and best corporate practice.

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