Business Enabling Specialist

3 weeks ago

Pretoria, South Africa Limpopo Personnel Full time

**Minimum qualifications**:
Matric Certificate with Mathematics and English First Additional Language.

3-year tertiary qualification in Business Administration / Project Management / Finance or relevant similar qualification.

**Minimum experience**:
5 years business / finance administration.

Microsoft Office Applications (Outlook, Excel, Word, PowerPoint, MS Teams) - advanced.

**Role and responsibilities**:
Enabling an entire Main Department in the following categories:
**Travel**:

- Invitation & permission letters.
- Trip request assistance: Submitting of trip requests according to Company travel policy.

**Health & Safety**:

- Coordinate all H&S daily, monthly & periodical operations (inspections, all tasks as per appointment) per Main Dept, report any irregularities to Facilities Management.
- Medical Surveillance steering (compliance, reminders).

**Facilities Management**:

- Reporting issues / complaints / incidents (HVAC, power, water leaks, etc).

***
**On & off boarding**:

- Onboarding preparations (EUDs, welcome packs).
- Onboarding first day: Welcome, assistance of individuals struggling with generic onboarding topics.
- Onboarding ongoing support Main Dept specific topics, integration into work environment.
- Post onboarding activities resolve queries from new joiners, complete onboarding check lists, basic training / assistance.

**Business & compliance administration**:

- IT methodology compliance checks & guidance:

- Offer administration end-to-end.
- Assists with and /or initiate offers on the Customer Portal.
- Creates offers in system
- Quality Assurance of offers in system
- Preparation of offer estimates & documentation.
- Ensuring correct usage of Company templates.
- Perform offer administration (resources, fixed costs, travel).
- Administrate accurate and timeous time allocation.
- ** Pipeline administration**:

- Align pipeline after re-org instances.
- Maintain data when customers are changed / added.
- Maintain data when planners are changed.
- ISO 9001 compliance activities product & financial focus:

- Product Depot creation, maintenance, quality checks.
- BizDevSecOps Maturity Assessment dashboard maintenance.
- ISO 9001 support activities (compliance artefacts, periodical checklist / coordination tasks).
- ** Financial administration & support**:

- Financial reporting & support (monthly actuals vs. planned, product-specific per offer).
- Budget transfers & follow up.
- Financial analysis & corrections (headcount transfers, planned to actual rates updates, etc.).
- Supports Line Managers with Finance Dashboard (overall green / red status + deviation resolutions, all product actuals i.e. placement fees, training, travel, etc.).
- Supports Line Managers & Finance Team with financial forecasts (quarterly, re-aligning, actuals outstanding).
- ** Customer liaison**:

- Communication regarding offers (process changes, budget transfer follow-up).
- Customer Portal assistance through offer management process.
- ** Operational support**:

- Time administration daily activities.
- Purchase orders preparation - identifying and gathering Main Dept requirements + basic supporting documentation preparation.
- EUDs management (PRIMA).
- Main Dept Confluence pages maintain.
- Flexible resources Task Lists maintenance.

**Inter-department collaboration and support**:

- Actively engage and participate in Business Enabling CoE.

Stand-in as and when required for Business Enabling Specialists in other Main Depts.

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