Board Secrbetariat Officer

3 weeks ago


Pretoria, South Africa Affirmative Portfolios Full time

**Office Administration ~ Secretarial**
**Pretoria**
***:
**Board Secretariat Officer: - Pretoria -Permanent - Salary: R434 656.00 pa**

**Purpose of the Job**:
The Officer: Board Secretariat is responsible for providing effective and efficient business secretarial and records management support for the company Board committees.

**Responsibilities**:
**Board Secretariat Support Activities**
- Contribute to the preparation of notices, agendas, and meeting packs for the Board within prescribed timelines.
- Ensure that all necessary documents pertaining to the Board meetings are loaded on Teams/ circulated electronically / delivered to the Board Members within the required timeframe.
- Make sure that meeting rooms are booked including venue or link to virtual meeting where required and set up conference calls.
- Assist with taking minutes and drafting action list for the Board meetings.
- Maintain board committee resolution register.

**Administrative duties**
- Coordinate office administration and planning support activities in line with the best practices.
- Maintain the records management system for the Board Secretariat department.
- Adhere to relevant legislative and regulatory requirements such as POPIA.
- Conduct corporate governance research and draft corporate governance documents as and when required for the manager’s consideration.
- Handle all Board Secretariat related enquiries and escalate to the Manager where necessary,

**Reporting**
- Assist in the preparation and submission of reports.
- Contribute to the development of functional reporting systems, for management, project, or performance reporting.

**Stakeholder Management**
- Assist with inquiries and requests for information from both internal and external stakeholders.
- Contribute to the maintenance of relationships with vendors, service providers or procurement teams and ensure that all relevant procured items are invoiced and paid on time.

**Qualifications and Experience**
- Bachelor’s Degree/ Advanced Diploma in Business Administration/ Business.
- Management/ Office Administration/ Management/ Administration related qualification.
- Certification in Records Management will be advantageous.
- Relevant 3 years’ experience in a Board Secretariat related environment.
- Experience in a Records Management role will be advantageous.

**Technical and behavioural competencies required.**
- Planning, Organising and Coordinating.
- Personal Mastery.
- Judgement and Decision Making.
- Ethics and Values.
- Client Service Orientation.
- Knowledge and understanding of labour legislation, policies, procedures, and practices.
- Knowledge and understanding of Risk management related practices.
- Stakeholder management.
- Ability to function independently and under pressure.
- Ability to analyse and interpret information.
- Understanding of records management prescripts.
- Secretariat administration.
- Understanding of corporate governance will be advantageous.
- Advanced computer literacy.
- Report Writing Skills



  • Pretoria, South Africa Network Recruitment (South Africa) Full time

    **Duties**: - Ensure compliance and provide advocacy for clients (Companies Act and King IV) - Maintain books and registers - Prepare and organize agendas and papers - Prepare Board Evaluation Questionnaire’s and draft reports thereof - Identify and mitigate internal systems and procedure barriers - Lodgement of CIPC documents - Maintain internal and...


  • Pretoria, South Africa Prebless Group Full time

    **Job Overview**: **Date Posted**: Posted 10 hours ago- **Location**: Pretoria, Gauteng- **Job Title**: Board Secretary and Legal Advisor- **Salary**: R85,000 - R95,000- **Education Level**: Bachelors Degree- **Job Level**: Executive- **Minimum Experience**: 10 - 15 Years**Board Secretary and Legal Advisor - Pretoria.**: The Board Secretary and Legal Advisor...


  • Pretoria, South Africa South African Government Department of Labour Full time

    Assistant Director: Board And Corporate Secretariat REF NO: HR 5/1/2/3/75 **Salary**: R382 245 per annum CENTER: Compensation Fund, Pretoria REQUIREMENTS: Three years’ tertiary qualification in Public Administration/ Office Administration / Business Admiration / Commercial Law / Office Management / Public Management / Administration Management: General....


  • Pretoria, South Africa BDO South Africa Full time

    **Primary Purpose of the Job**: To provide expert advocacy and assistance to client Boards, ensuring their Compliance and Governance and ensuring that client companies and Boards are compliant in terms of the relevant laws and regulations; supporting the promotion of business in order to achieve annual targets to support the organisation’s strategic...


  • Pretoria, South Africa Network Recruitment (South Africa) Full time

    **Duties**: - Ensure compliance and provide advocacy for clients (Companies Act and King IV) - Maintain books and registers - Prepare and organize agendas and papers - Prepare Board Evaluation Questionnaire’s and draft reports thereof - Identify and mitigate internal systems and procedure barriers - Lodgement of CIPC documents **Education**: - B-degree...


  • Pretoria, South Africa South African Government Department of Labour Full time

    Assistant Director: Board Services And Case Management HR4/4/3/2/ASDBSCM/UIF SALARY: R382 245 per annum CENTRE: Unemployment Insurance Fund, Pretoria REQUIREMENTS: Three (3) year tertiary qualification in Public Administration/ Governance/ Advanced Diploma in Governance Four (4) years’ experience of which two (2) years must be functional experience in...

  • Committee Officer

    2 weeks ago


    Pretoria, South Africa Six Sense Full time

    Gauteng, Tshwane (Pretoria) - Annually Cost To Company (Market related) **Main purpose of the role**: Provide secretarial, administrative, and procedural support to the Executive Committee and Board Committees by effectively preparing agendas, submitting documentation, formulating resolutions, and transcribing minutes **Qualifications, Experience,...

  • Office Manager

    3 weeks ago


    Pretoria, South Africa Nambiti Technologies Full time

    Gauteng, Tshwane (Pretoria) The Secretariats Office is recruitng for an Office Manager with 5 to 8 years of professional administrative experience in working with Executives or senior management **Qualifications**: - National Diploma or Degree in Management, Office Management & Technology, or relevant administrative qualification - **Key...


  • Pretoria, South Africa Kamo Placement Full time

    Gauteng, Tshwane (Pretoria) - Annually Cost To Company (Market related, Negotiable) Office Manager **JOB DESCRIPTION** - Managing the day-to-day activities by giving administrative support to the Board. - Booking travel and accommodation, facilitate payments of Board members. - Coordination of board committee meetings and minute taking of committee...

  • Office Manager

    3 weeks ago


    Pretoria, South Africa HSRC Recruitment Full time

    **Job Advert Summary**: **Office Manager - Office of the CFO** **Ref no: OM 001** **X1 Position** **Permanent Appointment** The office of the Chief Financial Officer (CFO) consists of three units namely Finance, Enterprise Risk Management (ERM) and Supply Chain Management (SCM). The PFMA prescribes that the Board for a public organisation must ensure...

  • Office Manager

    6 days ago


    Pretoria, South Africa JSM Business Services Full time

    A leading player in the Property Market in Pretoria would like to appoint an Administration/Office Manager to run and manage the total turnkey of the office. The successful person should have at least 2 years’ experience in the management of all the administration tasks of an office. Tasks and responsibilities will include receiving clients and making them...


  • Pretoria, South Africa Laudium child welfare Full time

    Assisting with the filing system and registers - Controlling office stationery stock - Updating the asset register and inventory lists on monthly basis - Welcoming and directing clients, stakeholders as well as service providers - Updating and managing the log register, trip sheets and petrol slips daily - Assisting and keeping petty cash register and...

  • Legal Officer

    2 weeks ago


    Pretoria, South Africa Belmar Personnel Full time

    Hatfield Pretoria Duties & Responsibilities Research for submissions/recommendation for Board Level Considerations on instruction of Legal Liaison Manager Compiling of national legal statistics for Board Compiling and delivering all Wage, Independent Board Agendas Overseeing the drafting of Exemption Certificates Assessing Provident Fund, Wage...

  • Legal Officer

    3 weeks ago


    Pretoria, South Africa Construction Industry Development Board Full time

    **Key Responsibilities**: Coordinate investigations; risk coordination; report administration. **Educational Requirements**: Honours Degree (NQF Level 8) in Law/ LLB or Forensics investigations. **Experience**: 4 to 6 years related experience in investigations and drafting of legal documents.

  • Office Administrator

    2 weeks ago


    Pretoria, South Africa Cockatiel Full time

    We are looking for an Office Administrator to manage office facilities and ensure a safe and effective working environment in the company. **Responsibilities**: **Office Support** - Order and purchase consumables in line with budget. - Order stationary as required in line with budget. - Keep slips and invoices of all purchases and provide it to the Office...


  • Pretoria, South Africa SIPHESIHLE SINETHEMBA TRADING Full time

    Does this sound like you: - Friendly and helpful - People's person who thrives on interaction - Well-groomed and professional - Excellent telephone manner - Quick learner and comfortable in a dynamic IT environment - A problem solver - Adaptable to change **Required Skills**: - administration: 4 to 5 years - reception: 4 to 5 years - frontline office...

  • Office Manager

    5 days ago


    Pretoria, South Africa AJ Personnel Full time

    **Minimum Requirements** - **_Matric with a Relevant Degree / Diploma in Legal Office Management an advantage_**: - **_5 - 6 Years relevant working experience_**: - **_Proven experience in Office management and building supervision_**: - **_Proficient in Technology and IT systems_**: - **_Knowledge of regulatory compliance and safety protocols_**: -...

  • Officer Administrator

    4 weeks ago


    Pretoria, South Africa hearX Full time

    **Work location**: hearX Group, Ground Floor, Building 2, Ashlea Gardens Office Park, 180 Garsfontein Road **Important information**: - Working hours: 11:00 - 20:00 (Monday-Friday) - Own transport would be required. - All travel for business purposes will be claimed back from the company. **Job purpose**: Manage office facilities and ensure a safe and...


  • Pretoria, South Africa RJPersonnel Full time

    3years - Keeping track of the call logbook and ensuring that all phone calls are responded to in a courteous and diplomatic manner - Allocation of car park spaces for qualifying staff - Ensure that cell phones are issued to qualifying staff members - Monthly cell phone reimbursement report - Manage the uniform process for the Group - Ensure that qualifying...

  • Chief Risk Officer

    3 weeks ago


    Pretoria, South Africa H&S Labour Brokers cc Full time

    Our client is currently seeking for a Chief Risk Officer to join their Team. **Duties and responsibilities** - Communicate and maintain risk strategies and a risk appetite across the different business units. - Oversee all risk profiles and provide leadership, challenge, and analyze risk and reward. - Manage relationships with and regularly assess the...