Board Secretary and Legal Advisor

4 weeks ago

Pretoria, South Africa Prebless Group Full time

**Job Overview**:
**Date Posted**: Posted 10 hours ago-
**Location**: Pretoria, Gauteng-
**Job Title**: Board Secretary and Legal Advisor-
**Salary**: R85,000 - R95,000-
**Education Level**: Bachelors Degree-
**Job Level**: Executive-
**Minimum Experience**: 10 - 15 Years**Board Secretary and Legal Advisor - Pretoria.**:
The Board Secretary and Legal Advisor is accountable for the provision of an efficient and effective secretariat service to the Board, its sub-committees, and the senior management team. The incumbent also provides support and guidance to the Board and company management on corporate governance, legal and compliance matters.

R85 000 - R95 000 per month Total Cost-to-Company.

**Minimum Requirements**:

- BA Law Degree or LLB
- Admitted Attorney
- Professional registration with relevant professional bodies will be advantageous.
- At least 5 years of experience as a Board/Company Secretary or Assistant Board/Company Secretary.
- Experience in Board secretariat functions within a corporate or public sector entity.
- Excellent knowledge of corporate governance, compliance prescripts and relevant
legislation including public sector legislation, Ethics, Combined Assurance Processes and Risk Management.
- Knowledge of PFMA and National Treasury Regulations, King IV and protocol of Corporate Governance in the Public Sector.

**Key Competencies**:

- Excellent communication skills (verbal and written)
- People management, conflict management and resolution skills
- Quality orientation, accuracy, and reliability
- Honest, trustworthy, respectful, demonstrating sound work ethics
- Ability to handle confidential information
- Minute taking

**Duties and Responsibilities**:
Administrative Support:

- Administer secretariat functions for the Board and Board Sub-Committees.
- Manage processes of the Board and Board Sub-Committees including setting agendas; co-ordinating production and timely circulation of Board and Sub-Committee packs; and ensuring that minutes of all Board and Board Sub-Committee meetings are properly recorded in accordance with the applicable legislation, policies and procedures.
- Maintain all records of the Board including minutes, agendas, attendance registers, and declarations of interest.
- Monitor the Board and Sub-Committees’ action plans to ensure that items are being addressed timeously.
- Assist the Chairperson and the company and CEO to determine the annual Board Plan and to administer issues of a strategic nature at Board level.
- Assist the Chairpersons and Directors in the conduct of meetings and advise regarding their directorial responsibilities and fiduciary duties and obligations.
- Communicate the instructions of the Board and ensure that Management provides the Boards and Sub-Committees with the information emanating from Board decisions.
- Ensure that Board members undergo the appropriate trainings including inductions.
- Liaise with the Office of the company and CEO / Senior Executives, Board and Committee Chairpersons as needed.

Statutory Compliance:

- Maintenance and keeping of Board and Sub-Committee records.
- Maintain the company register and minutes books.
- Ensure that statutory and regulatory requirements are met, particularly in relation to legislation and regulations which govern the reporting of the activities of the organisation.
- Ensure that the Charters of the Board and Sub-Committees are relevant and up to date.
- Ensure that the Board and Sub-Committee meetings are held quarterly, or as required by legislation.

Governance Support:

- Review and/or draft internal Governance Policies (i.e., Code of Conduct, Conflict of Interest, Gift Declarations etc.).
- Guide the Board, individually and collectively, with regards to their duties, responsibilities and powers.Advise the Board on matters of good governance and changes in legislation.
- Ensure that the Board is aware of any law relevant to, or affecting, the organisation.
- Assist the Board with yearly evaluations, collectively and individually.
- Raise matters that may warrant the attention of the Board (constitutional and administrative issues).
- Provide company secretariat advice to Management and the various governance structures of the company.
- Implement processes that will enhance optimal functioning of the governance structures of the company. Provide advice to the Board on legislative matters such as PFMA, Company Act, King IV, etc.
- Ensure that the Board provides ethical leadership and that the company is seen, and acts, as a good corporate citizen.
- Ensure approval of the Annual Report, Internal Audit, Five Year Strategic Plan, Interim Financial Statements, etc.
- Ensure that the entity benchmarks its practices against best practice recommendations.
- Develop, implement, monitor and review the entity’s Corporate Governance Framework including Board and Sub-Committee Charters, Policies and Procedures and align such documents to any changes in laws / regulations. Review the entity

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