Events Coordinator and Administrator Contract

7 months ago

Cape Town, South Africa O'Brien Recruitment Full time

**Position**: Events Coordinator and Administrator

**Location**: Woodstock

**Type**: Contract (3 months), with potential for permanent position

**Overview**:
**Responsibilities**:

- **Marketing and Cold Calling**:

- Assist in developing marketing strategies to promote events and attract attendees.
- Conduct cold calls and outreach to potential event participants, sponsors, and partners.
- Collaborate with the marketing team to create compelling content and promotional materials.
- **Dealing with Smaller Events**:

- Manage the planning and coordination of smaller-scale events, including workshops, seminars, and networking sessions.
- Handle event logistics, including venue selection, catering, equipment setup, and attendee registration.
- **Database Management**:

- Maintain an organized and up-to-date database of event participants, clients, sponsors, and partners.
- Ensure accurate record-keeping for future reference and analysis.
- **Administration**:

- Provide administrative support to the events team, including scheduling meetings, managing calendars, and handling correspondence.
- Prepare and distribute event-related documents, such as agendas, itineraries, and post-event reports.
- **Business Development**:

- Assist in identifying and pursuing new business opportunities and potential partnerships.
- Research industry trends and competitor activities to contribute to strategic planning.
- **Client Management and Liaison**:

- Build and maintain positive relationships with clients, sponsors, and partners.
- Act as a primary point of contact for event-related inquiries and ensure exceptional customer service.

**Qualifications**:

- **Previous Experience**: Demonstrated experience in event coordination and administration. Familiarity with marketing, cold calling, and client management is a plus.
- **Communication Skills**: Excellent verbal and written communication skills. Ability to interact professionally with clients, partners, and colleagues.
- **Organizational Skills**: Strong attention to detail and the ability to manage multiple tasks simultaneously.
- **Problem-Solving**: Resourceful and proactive in addressing challenges and finding solutions.
- **Tech-Savviness**: Proficiency in using event management software, Microsoft Office suite, and database tools.
- **Flexibility**: Willingness to work evenings and weekends as required by event schedules.
- **Team Player**: Able to collaborate effectively with cross-functional teams and contribute positively to the work environment.
- **Education**: A bachelor's degree in event management, hospitality, business administration, or a related field is preferred but not mandatory.

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