Events and Logistics Coordinator

5 months ago

Cape Town, South Africa Allan Gray Orbis Foundation Full time

**Purpose of Role**:
The Events & Logistics Coordinator plays a pivotal role in ensuring the seamless planning and execution of successful events, while also being responsible for maintaining a well-functioning office environment. This multifaceted position involves coordinating event logistics, managing office supplies and facilities, as well as making travel and accommodation arrangements for both employees and guests.

**Objectives of Role**:
**Events coordination**
- Plan, organise, and execute events, conferences, seminars, workshops, and other company gatherings.
- Coordinate event logistics, including venue selection, audiovisual equipment setup, catering, transportation, and accommodation for attendees and speakers.
- Develop event timelines and work closely with internal teams and external vendors to ensure all aspects of events run smoothly.
- Manage event budgets, negotiate contracts with suppliers, and track expenses to ensure cost-effectiveness.
- Oversee event registration and handle participant inquiries before and during events.
- Collaborate with strategic communications teams for event-related branding and communication requirements.

**Travel, Transfers and Accommodation**
- Arrange travel itineraries and accommodation for employees and external stakeholders.
- Coordinate airport transfers and transportation for business-related trips.
- Maintain travel records and receipts, ensuring compliance with the company's travel policies.

**Office and Logistic Management**
- Coordinate and manage event logistics, ensuring supplies, equipment, and resources are readily available and well-maintained.
- Handle procurement and inventory management of office supplies, furniture, and other necessary materials.
- Oversee facility maintenance, including liaising with vendors for repairs and upkeep of the building.
- Ensure a professional and welcoming atmosphere for employees and external stakeholders.
- Manage office calendars, scheduling meetings, and organising conference rooms.
- Provide assistance to Executive Assistant and Leadership team when needed

**Experience and Qualifications**:

- Tertiary qualification in Event Management, Hospitality, Business Administration, or related fields preferred.
- Minimum of 2-3 years’ experience as an Events Coordinator, or similar role with strong logistics and travel, accommodation bookings background.
- Proficient in project management and office software (MS Office).

**Competencies**:

- Excellent organisational skills with the ability to multitask and prioritise responsibilities effectively.
- Strong attention to detail and problem-solving skills to ensure smooth event execution and office operations.
- Ability to work both independently and collaboratively within a team.
- Exceptional communication and interpersonal skills to collaborate with internal teams, vendors, and external stakeholders.
- Ability to thrive in a fast-paced environment and handle tight deadlines.

  • Event Director

    3 months ago

    Cape Town, South Africa dmg events Full time

    **About us** dmg events is an international exhibitions and publishing company. We attract more than 425,000 visitors to our global portfolio of 80 exhibitions each year. Through our global events, our aim is simple. We want to accelerate business through face-to-face events, which is why we work so hard to bring people together, creating opportunities for...

  • Event Director

    1 month ago

    Cape Town, South Africa dmg events Full time

    About us dmg events is an international exhibitions and publishing company. We attract more than 425,000 visitors to our global portfolio of 80 exhibitions each year. Through our global events, our aim is simple. We want to accelerate business through face-to-face events, which is why we work so hard to bring people together, creating opportunities for them...

  • Logistics Coordinator

    4 weeks ago

    Cape Town, South Africa WETRANS INTERNATIONAL FRIEGHT AND LOGISTICS Full time

    **Job Summary**: **Key Responsibilities**: **Coordinate Sea and Air Freight Operations**: Manage and coordinate the transportation of goods via sea and air, ensuring on-time and cost-effective shipments. **Documentation and Compliance**: Ensure all required documentation, such as bills of lading, customs documentation, and import/export permits, is accurate...

  • Temp Conference Producer

    1 month ago

    Cape Town, South Africa dmg events Full time

    About us dmg events is an international exhibitions and publishing company. We attract more than 425,000 visitors to our global portfolio of 80 exhibitions each year. Through our global events, our aim is simple. We want to accelerate business through face-to-face events, which is why we work so hard to bring people together, creating opportunities for them...

  • Administrative Assistant

    5 days ago

    Cape Town, South Africa Allan and Gill Gray Philanthropy Full time

    **Purpose of Role**: **Programme Overview**: The Binding Constraints Lab (BCL) is a pioneering programme of work dedicated to enhancing education systems and improving learning outcomes in South Africa. Our mission is to support cross-sector actors in achieving impactful change at scale through innovative approaches, strategic partnerships, and policy...

  • Logistics Coordinator

    2 months ago

    Cape Town, South Africa coda logistics Full time

    Key Responsibilities: - Develop and maintain client relationships to facilitate the movement of freight. - Negotiate and coordinate with carriers and shippers to secure the best rates and services. - Analyze logistics data and market trends to optimize transportation strategies. - Provide expert advice on logistics processes and regulations to clients. -...

  • Logistics Operations Coordinator

    6 days ago

    Cape Town, Western Cape, South Africa Absolute Logistics Full time

    Job Description for Logistics Operations CoordinatorWe are seeking a highly skilled and experienced Logistics Operations Coordinator to join our team at Absolute Logistics.The ideal candidate will have excellent attention to detail, a valid driver's license, and basic computer literacy with administration experience.A strong ability to work in a team,...

  • Logistics Administration Coordinator

    6 days ago

    Cape Town, Western Cape, South Africa Absolute Logistics Full time

    Job Title: Logistics Administration CoordinatorWe are seeking a highly organized and detail-oriented individual to join our team as a Logistics Administration Coordinator at Absolute Logistics.The ideal candidate will possess excellent communication skills, be able to work in a fast-paced environment, and have experience in office administration and PA...

  • Junior Event Coordinator

    6 months ago

    Cape Town, South Africa XL Events Full time

    Overall Responsibility: Quoting, Invoicing, Placing of Orders, Scheduling of events. Main responsibilities: - Sourcing and shopping for projects worked on - Basic Quotes, Mood boards and learning of our online system current - Sourcing of hired items from various suppliers. - Develop a positive working relationship with clients and team...

  • Logistics Coordination Specialist

    6 days ago

    Cape Town, Western Cape, South Africa Absolute Logistics Full time

    About Absolute LogisticsWe are a leading logistics company dedicated to providing efficient and reliable services.Our team is passionate about delivering exceptional results, and we're looking for talented individuals to join us.Job DescriptionWe are seeking an experienced Logistics Coordination Specialist to join our team. In this role, you will be...

  • Event Coordinator

    1 month ago

    Cape Town, Western Cape, South Africa Career Custodians Full time

    Event Coordinator Job DescriptionVillage N Life is a leading local Tourism and Hospitality group that sets the standard for exceptional service and employee growth. If you thrive in a company culture that focuses on career development and incentives, this is the perfect opportunity for you.Job Summary:We are seeking a highly organized and detail-oriented...

  • Events Coordinator

    2 months ago

    Cape Town, South Africa Portside Consulting Full time

    We are seeking a dedicated **Events Coordinator** to join our team at our luxury hotel or resort in Langebaan. The Events Coordinator will be responsible for planning, organizing, and executing a variety of events and functions, ensuring that each one is managed seamlessly and meets the high standards of our property. This role is key to delivering...

  • Events Coordinator

    3 weeks ago

    Cape Town, South Africa Recruits4U Full time

    Job Title: Remote Events Coordinator Location: Remote in South Africa Salary: R20,000 R32,000 (experience dependent and can be negotiated) Work Model: Monday Friday, 8am 2pm (UK hours), 25hrs-30hrs per week Our client is a dynamic property coaching company renowned for delivering transformative experiences and insights to their members through monthly...

  • Operations and Events Coordinator

    4 weeks ago

    Cape Town, Western Cape, South Africa Emporium Full time

    Job Title: Operations and Events CoordinatorJob Summary: We are seeking a highly organized and detail-oriented Operations and Events Coordinator to join our team at Emporium. The ideal candidate will have experience in managing day-to-day operations and overseeing the planning and execution of marketing and company events.Key...

  • Operations & Events Coordinator

    1 month ago

    Cape Town, Western Cape, South Africa RareCruit Full time

    Operations & Events Coordinator Job Description OperationsAs an Operations & Events Coordinator at RareCruit, you will be responsible for ensuring the smooth day-to-day office operations. This includes managing facility maintenance, optimizing office space, and overseeing office supply levels and equipment maintenance. You will also be responsible for...

  • Junior Events Coordinator Intern

    6 months ago

    Cape Town, South Africa XL Events Full time

    Overall Responsibility: Quoting, Invoicing, Placing of Orders, Scheduling of events. Main responsibilities and Focus Area: - Sourcing and shopping for projects worked on - Basic Quotes, Mood boards and learning of our online system current - Sourcing of hired items from various suppliers. - Develop a positive working relationship with clients and team...

  • Operations and Events Coordinator

    4 weeks ago

    Cape Town, South Africa Emporium Full time

    Operations and Events Coordinator (POS24348)AREA: Somerset WestSALARY:  R22k – R25k Job Overview:The Operations and Events Coordinator will be responsible for managing day-to-day operations and overseeing the planning and execution of marketing and company events. This role involves working closely with various departments to ensure smooth business...

  • Operations and Events Coordinator

    4 weeks ago

    Cape Town, South Africa Emporium Full time

    Operations and Events Coordinator (POS24348)AREA: Somerset WestSALARY:  R22k – R25k Job Overview:The Operations and Events Coordinator will be responsible for managing day-to-day operations and overseeing the planning and execution of marketing and company events. This role involves working closely with various departments to ensure smooth business...

  • Operations and Events Coordinator

    4 weeks ago

    Cape Town, Western Cape, South Africa Arvo Full time

    Job Overview:The Operations and Events Coordinator will be responsible for managing day-to-day operations and overseeing the planning and execution of marketing and company events. This role involves working closely with various departments to ensure smooth business operations and successful event management. The ideal candidate is organized,...

  • Operations and Events Coordinator

    4 weeks ago

    Cape Town, South Africa Emporium Human Capital Full time

    Operations and Events Coordinator (POS24348)AREA: Somerset WestSALARY: R22k R25k Job Overview:The Operations and Events Coordinator will be responsible for managing day-to-day operations and overseeing the planning and execution of marketing and company events. This role involves working closely with various departments to ensure smooth business operations...