Executive Assistant to The CEO

4 months ago

Johannesburg, South Africa Futurelect Full time

**Summary**

Futurelect is seeking a seasoned, dynamic and highly driven Executive Assistant to the CEO as we rapidly expand our programme offering throughout Africa. The Executive Assistant will play an integral support role in our fast-paced and growing organisation. Reporting to the Chief of Staff, the Executive Assistant will provide executive support to the Chief Executive Officer and the Director of Programmes in a pair of one-on-one working relationships. In addition, you will serve as the primary point of contact for internal and external stakeholders on all matters pertaining to the Office of the CEO.

The Executive Assistant serves as a liaison between Futurelect’s Board Chairperson, the board of directors and senior management teams; organises and coordinates executive outreach and external relations efforts, and oversees special projects on behalf of the CEO. The Executive Assistant must be professional, agile, creative and innovative, and enjoy working in a highly entrepreneurial and growing team that is both mission-driven and results-driven.

You will have both internal and external facing responsibilities, gaining insights into a breadth of activities across the organisation, while also gaining insight into the day-to-day principles of running a growing, pan-African non-profit organisation. Working primarily with the Special Projects and Programmes teams, the Executive Assistant’s principal responsibilities will be to render administrative support, manage workflows, and ensure excellence in external communications and stakeholder engagement in order to support the CEO and Director of Programmes as they lead Futurelect’s expansion and growing public leadership and civic education programme offerings.

**About Futurelect**

Futurelect is an independent, non-profit organisation established in 2018 in Johannesburg, South Africa. Our mission is to make the public service work better for more people throughout the African continent by supporting a new generation of ethical civic, political and government leaders.

To achieve this, Futurelect designs and delivers a series of non-partisan, intensive and interdisciplinary leadership development, and training programmes to diverse groups of ethical and innovative leaders annually - particularly young people and women - in order to prepare them for leadership in the public service.

Women and young people are often limited to participating in political life as voters rather than as elected representatives. We seek to stimulate the creation of a new generation of political insiders from typically marginalised groups in African societies.

Futurelect also supports those who will elect our leaders in the future. We want to empower vibrant and engaged electorates with the knowledge necessary to participate energetically in civic and democratic processes and hold their elected leaders to account both at the ballot and in-between elections.

**Role & Responsibilities**

**Meeting and Diary Management**:

- Manage, coordinate, and oversee the CEO and Executive Director of Programmes’ diaries, meeting schedules and travel schedules;
- Coordinate complex scheduling and calendar management, as well as content and flow of information to the CEO and senior managers;
- Maintain the CEO’s diary, ensuring that time is suitably allocated to the highest priorities;
- Coordinate and carry out duties relating to scheduling meetings, whether in person or remotely;
- Conduct research and prepare briefing documents/collate information for the CEO, Director of Programmes, and senior management team members ahead of critical internal and external meetings;
- Take detailed and accurate meeting minutes when required and distribute action items to meeting participants in a timely manner;
- Track the CEO and Executive Director of Programmes’ commitments, goals, projects, tasks and deadlines;
- Ensure items are effectively delegated, reprioritised, or addressed, navigating conflicting demands and time pressures;
- Handle selected matters expeditiously and proactively and ensure follow-through to successful completion;
- Maintain professionalism and the strict confidentiality of meetings and related materials;
- Anticipate and address problems swiftly and effectively.

**Travel and Logistics**:

- Plan and book travel arrangements - including flights, accommodation, transfers, dinners, venues, suppliers, etc. for the CEO and Director of Programmes;
- Coordinate together with the relevant service provider all travel and travel-related bookings to ensure meeting schedules are properly coordinated with travel and travel dates;
- Manage Futurelect’s international calendar of events and engagements, and the diaries and travel commitments of the CEO and Director of Programmes;
- Prepare itineraries, meeting schedules and briefing documents as well as manage competing priorities for the CEO and Director of Programmes when they are travelling;
- Ensure all travel by the CEO a

  • Executive Assistant to CEO

    4 months ago

    Johannesburg, South Africa Print Outsource International Pty Ltd Full time

    **Job Identification** Job Title: Executive Assistant to Group CEO Department: Senior Leadership Team Job Reports to: Group CEO *** - **Job Overall Purpose** The Executive Assistant to the Group CEO (EA) is a leadership position, providing support to the CEO in all areas of the organization, playing a key role each of the functional areas of the Point...

  • Executive Assistant to CEO

    4 months ago

    Johannesburg, South Africa Tshiamiso Trust Full time

    Reporting to the Chief Executive Officer, the incumbent will provide a high-level executive and administrative support by ensuring the effective and efficient management and co-ordination of the workflow within and from the office. The role includes: **Workflow management** - Facilitate the effective liaison between the CEO and the Executive Management...

  • Executive Assistant to CEO

    3 months ago

    Johannesburg, South Africa Allan Gray Orbis Foundation Full time

    **Purpose of Role**: The Executive Assistant is responsible for providing effective and efficient support to the Allan & Gill Gray Philanthropy SA CEO enabling them to focus on core business functions. This role is also responsible for complete office management support to the AGGPSA Johannesburg office and serves as administrative support to the AGGPSA...

  • Executive Assistant to CEO

    1 week ago

    Johannesburg, Gauteng, South Africa Rory Mackie & Associates Full time

    Job Title: Executive Personal AssistantWe are seeking a highly skilled and experienced Executive Personal Assistant to provide exceptional administrative support to our CEO. The ideal candidate will have a strong background in administration, excellent communication skills, and the ability to work well under pressure.Key Responsibilities:Provide...

  • Executive Assistant to CEO

    3 months ago

    Johannesburg, South Africa Digital Marketing Solutions Full time

    **Duties (including, but not limited to)**: - **Organizing the CEO’s Daily Schedule**: Coordinate meetings, appointments, and travel arrangements, keeping in mind the CEO’s commitments and priorities. - **Meeting Preparation**: Arranging logistics for meetings, preparing agendas, taking minutes, and following up on action points. - **Document...

  • Executive Assistant/pa to CEO

    4 months ago

    Johannesburg, South Africa AGC Recruitment Full time

    Our client is looking for an Executive Assistant to the CEO! They are seeking a highly experienced and organized individual to provide exceptional support in a fast-paced environment. **Responsibilities**: - Manage the CEO's diary, arrange meetings, and liaise with internal and external parties. - Efficiently handle travel arrangements, papers, and...

  • Executive Personal Assistant

    2 weeks ago

    Johannesburg, South Africa Moladira Skills Full time

    **Key Responsibilities**: - Manage the CEO's complex and dynamic calendar, including scheduling meetings, appointments, and travel. - Serve as the primary point of contact for internal and external stakeholders on all matters pertaining to the CEO. - Draft, review, and organize correspondence, reports, and presentations on behalf of the CEO. - Conduct...

  • Executive Personal Assistant

    2 months ago

    Johannesburg, South Africa Rory Mackie & Associates Full time

    Overview:Our client, a highly influential industry association, is seeking an Executive Personal Assistant to provide full administration support to the office of the CEO. The hiring company represents the interests of numerous member companies within the fast-moving consumer goods (FMCG) sector. Their mission is to foster a conducive environment for...

  • Executive Personal Assistant

    3 weeks ago

    Johannesburg, South Africa Rory Mackie & Associates Full time

    Overview:Our client, a highly influential industry association, is seeking an Executive Personal Assistant to provide full administration support to the office of the CEO. The hiring company represents the interests of numerous member companies within the fast-moving consumer goods (FMCG) sector. Their mission is to foster a conducive environment for...

  • Executive Personal Assistant

    2 months ago

    Johannesburg, South Africa Rory Mackie & Associates Full time

    Overview: Our client, a highly influential industry association, is seeking an Executive Personal Assistant to provide full administration support to the office of the CEO. The hiring company represents the interests of numerous member companies within the fast-moving consumer goods (FMCG) sector. Their mission is to foster a conducive environment for...

  • Executive Personal Assistant

    2 months ago

    Johannesburg, South Africa Rory Mackie & Associates Full time

    Overview:Our client, a highly influential industry association, is seeking an Executive Personal Assistant to provide full administration support to the office of the CEO. The hiring company represents the interests of numerous member companies within the fast-moving consumer goods (FMCG) sector. Their mission is to foster a conducive environment for...

  • Executive Personal Assistant

    2 weeks ago

    Johannesburg, South Africa Moladira Skills Full time

    Key Responsibilities:Manage the CEO's complex and dynamic calendar, including scheduling meetings, appointments, and travel.Serve as the primary point of contact for internal and external stakeholders on all matters pertaining to the CEO.Draft, review, and organize correspondence, reports, and presentations on behalf of the CEO.Conduct research and provide...

  • Assistant to CEO

    4 months ago

    Johannesburg, South Africa CipherWave Full time

    **JOB PROFILE**: - Job Title: - Assistant to CEO- Division: - EXCO- Subdivision: - None- Reports to: - Chief Executive Officer**WORKING RELATIONSHIPS**: - Internal: - CEO - Executives - External: - Clients - Suppliers **JOB SUMMARY**: - Main purpose of position: - CipherWave is a South African Internet Service Provider (ISP) that provides growing...

  • Personal Executive Assistant for The CEO

    3 months ago

    Johannesburg, South Africa Jobs4All Full time

    Key Accountabilities Output (50%) - Assistance. Conserves CEO's time by reading, researching, prioritising urgent matters, and routing correspondence; key focus on making the CEO more productive. Initiating telecommunications and contact between stakeholders as required. Maintaining and planning CEO's appointment schedule by planning and scheduling...

  • Senior Executive Assistant for Uk-based CEO

    3 weeks ago

    Johannesburg, South Africa Purolabs Full time

    **Position**: Senior Executive Assistant for CEO **Location**:Remote (working for UK CEO) **Working Hours**:Monday to Friday 9am - 5pm UK GMT timezone (with some flexibility) **Job Type**: Independent Contractor Position **About The Job**: We're on the hunt for an exceptional Senior Executive Assistant to become the indispensable right hand to our CEO...

  • Executive Assistant to CEO

    3 months ago

    Johannesburg, South Africa SR & Associates Full time

    Our client is looking for an Executive Assistant to join their fast-paced and dynamic team based in Joburg. This is an onsite role operating from Mondays to Fridays for a fixed-term contract. **Duties And Responsibilities** - Responsible to provide a variety of administrative tasks. - Support to the CEO. - Handling and responding to correspondence. -...

  • Executive Pa to CEO

    4 months ago

    Johannesburg, South Africa Recruitment Matters (Pty) Ltd Full time

    **Responsibilities**: - Administrative Support: Manage the CEO's calendar, including scheduling appointments, meetings, and travel arrangements. Ensure all correspondence and relevant materials are produced in a timely and accurate manner. - Document Preparation and Management: Prepare, edit, and proofread documents, reports, and presentations for internal...

  • CEO Personal Assistant

    3 months ago

    Johannesburg, South Africa Headhunters Full time

    A Corporate CEO Personal Assistant plays a crucial role in supporting the CEO of a company. This position involves a high level of responsibility and confidentiality, requiring a blend of organizational, communication, and management skills. The job description typically includes the following key responsibilities and requirements: Key...

  • CEO Personal Assistant

    4 months ago

    Johannesburg, South Africa Headhunters Full time

    A Corporate CEO Personal Assistant plays a crucial role in supporting the CEO of a company. This position involves a high level of responsibility and confidentiality, requiring a blend of organizational, communication, and management skills. The job description typically includes the following key responsibilities and requirements: Key...

  • Executive Pa to CEO

    6 months ago

    Johannesburg, South Africa HireJoy Pvt Ltd Full time

    EXECUTIVE PA TO CEO **JOB SUMMARY** Key purpose of the role is to ensure the effective and efficient running of the CEO’s office. The CEO’s office should be the post holder’s top priority in every respect. **RESPONSIBILITIES**: - Direct liaison with senior executives on international & local level - Ensure GM is aware of key meetings,...