Executive Personal Assistant to CEO

4 weeks ago


Johannesburg, South Africa SA JOB PLACEMENT Full time

**Education**:

- Minimum Matric or Grade 12 equivalent.
- Formal Executive Assistant Training
- Tertiary Degree/ Diploma beneficial

**Skills/Experience required**:

- A minimum of fifteen - 15 to 20 years as an Executive Assistant to a CEO
- Public relations OR Sport industry experience will be highly advantageous

**Duties and responsibilities**
- Acting as the first point of contact to the CEO
- Managing diaries and organising meetings and appointments, schedules and often controlling access to the CEO
- Booking and arranging travel, transport, car rentals, drivers and accommodation (comparing websites for ticket options).
- Managing the CEO diary
- Drafting correspondence
- Drafting meeting minutes (from written notes to narration)
- Compile / review project plans/ ideas and payment statements
- Draft professional services agreements
- Prepare regular reports
- Ensure the company’s corporate identity is adhered to
- Liaise with other staff members on behalf of CEO
- Schedule or facilitate meetings
- Research information for business plan preparation.
- Research information for business meetings.
- Writing of letters and high-end correspondence.
- Manage the diaries and schedules of senior management
- Monthly management of travel and expenses processes
- General administrative support which includes - producing letters, booking couriers, taxis, rooms, managing stationery, organizing team events etc.
- Answering phones when CEO is not able to, taking messages and responding where necessary
- Liaise with clients and business guests if required
- Be able to multitask taking instructions from executive and C-level directors and keeping a record of tasks on a spreadsheet and update daily.
- Organising events and conferences.
- Drop of and pick up of items as and when required amongst other Adhoc responsibilities
- Reminding the CEO/Executive management of important tasks and deadlines.
- Miscellaneous tasks to support CEO
- Monthly management of travel and expenses processes

**Job Types**: Full-time, Permanent



  • Johannesburg, Gauteng, South Africa Jobs4All Full time

    Key AccountabilitiesOutput (50%) - Assistance.Conserves CEO's time by reading, researching, prioritising urgent matters, and routing correspondence; key focus on making the CEO more productive.Initiating telecommunications and contact between stakeholders as required.Maintaining and planning CEO's appointment schedule by planning and scheduling meetings and...


  • Johannesburg, South Africa Headhunters Full time

    A Corporate CEO Personal Assistant plays a crucial role in supporting the CEO of a company. This position involves a high level of responsibility and confidentiality, requiring a blend of organizational, communication, and management skills. The job description typically includes the following key responsibilities and requirements: Key...


  • Johannesburg, South Africa Headhunters Full time

    A Corporate CEO Personal Assistant plays a crucial role in supporting the CEO of a company. This position involves a high level of responsibility and confidentiality, requiring a blend of organizational, communication, and management skills. The job description typically includes the following key responsibilities and requirements: Key...


  • Johannesburg, South Africa Jobs4All Full time

    Key Accountabilities Output (50%) - Assistance. Conserves CEO's time by reading, researching, prioritising urgent matters, and routing correspondence; key focus on making the CEO more productive. Initiating telecommunications and contact between stakeholders as required. Maintaining and planning CEO's appointment schedule by planning and scheduling...


  • Johannesburg, South Africa Allan Gray Orbis Foundation Full time

    **Purpose of Role**: The Executive Assistant is responsible for providing effective and efficient support to the Allan & Gill Gray Philanthropy SA CEO enabling them to focus on core business functions. This role is also responsible for complete office management support to the AGGPSA Johannesburg office and serves as administrative support to the AGGPSA...


  • Johannesburg, Gauteng, South Africa Headhunters Full time

    A Corporate CEO Personal Assistant plays a crucial role in supporting the CEO of a company. This position involves a high level of responsibility and confidentiality, requiring a blend of organizational, communication, and management skills.The job description typically includes the following key responsibilities and requirements:Key...


  • Johannesburg, Gauteng, South Africa Headhunters Full time

    A Corporate CEO Personal Assistant plays a crucial role in supporting the CEO of a company. This position involves a high level of responsibility and confidentiality, requiring a blend of organizational, communication, and management skills.The job description typically includes the following key responsibilities and requirements:Key...


  • Johannesburg, South Africa Print Outsource International Pty Ltd Full time

    **Job Identification** Job Title: Executive Assistant to Group CEO Department: Senior Leadership Team Job Reports to: Group CEO *** - **Job Overall Purpose** The Executive Assistant to the Group CEO (EA) is a leadership position, providing support to the CEO in all areas of the organization, playing a key role each of the functional areas of the Point...


  • Johannesburg, South Africa Unique Personnel Full time

    **Job Number** - 70783 **Job Type** - Permanent **Job Title** - Personal Assistant to CEO **Computer Skills** - MS Excel,MS Outlook,MS PowerPoint **Industry** - Advertising **City** - Johannesburg (Incl. Northern Suburbs) **Province** - Gauteng - Maintain the CEO’s diary and assist in planning appointments. - Handle confidential documents ensuring...


  • Johannesburg, South Africa Futurelect Full time

    **Summary** Futurelect is seeking a seasoned, dynamic and highly driven Executive Assistant to the CEO as we rapidly expand our programme offering throughout Africa. The Executive Assistant will play an integral support role in our fast-paced and growing organisation. Reporting to the Chief of Staff, the Executive Assistant will provide executive support to...


  • Johannesburg, South Africa Digital Marketing Solutions Full time

    **Duties (including, but not limited to)**: - **Organizing the CEO’s Daily Schedule**: Coordinate meetings, appointments, and travel arrangements, keeping in mind the CEO’s commitments and priorities. - **Meeting Preparation**: Arranging logistics for meetings, preparing agendas, taking minutes, and following up on action points. - **Document...


  • Johannesburg, South Africa Tshiamiso Trust Full time

    Reporting to the Chief Executive Officer, the incumbent will provide a high-level executive and administrative support by ensuring the effective and efficient management and co-ordination of the workflow within and from the office. The role includes: **Workflow management** - Facilitate the effective liaison between the CEO and the Executive Management...


  • Johannesburg, Gauteng, South Africa Futurelect Full time

    SummaryFuturelect is seeking a seasoned, dynamic and highly driven Executive Assistant to the CEO as we rapidly expand our programme offering throughout Africa. The Executive Assistant will play an integral support role in our fast-paced and growing organisation. Reporting to the Chief of Staff, the Executive Assistant will provide executive support to the...


  • Johannesburg, Gauteng, South Africa Allan Gray Orbis Foundation Full time

    Purpose of Role:The Executive Assistant is responsible for providing effective and efficient support to the Allan & Gill Gray Philanthropy SA CEO enabling them to focus on core business functions. This role is also responsible for complete office management support to the AGGPSA Johannesburg office and serves as administrative support to the AGGPSA...


  • Johannesburg, Gauteng, South Africa VHG HR and Payroll Consulting Full time

    JOB OPPORTUNITYOur client in IT is looking for an Executive Assistant to offer administrative support to the CEO and the Executive Management Team.JOB ADVERTJOB TITLEEXECUTIVE ASSISTANT (P.A)DEPARTMENTEXECUTIVE OFFICECLOSING DATE: 30/11/2023LOCATIONCITY OF JOHANNESBURGEMPLOYMENT TYPE: 1 YEAR FIXED TERM CONTRACTJOB PURPOSEManage the CEO calendar, including...


  • Johannesburg, South Africa AGC Recruitment Full time

    Our client is looking for an Executive Assistant to the CEO! They are seeking a highly experienced and organized individual to provide exceptional support in a fast-paced environment. **Responsibilities**: - Manage the CEO's diary, arrange meetings, and liaise with internal and external parties. - Efficiently handle travel arrangements, papers, and...


  • Johannesburg, South Africa GCI Wealth Full time

    **Location**: Auckland Park - office based GCI Group is seeking a highly experienced Executive Assistant with a proven record of an Executive Assistant for a CEO. The main aim of the role is to efficiently manage and organize administrative responsibilities within the CEO's office. This role plays a pivotal part in ensuring smooth operations and enhancing...


  • Johannesburg, Gauteng, South Africa Tshiamiso Trust Full time

    Reporting to the Chief Executive Officer, the incumbent will provide a high-level executive and administrative support by ensuring the effective and efficient management and co-ordination of the workflow within and from the office.The role includes:Workflow management Facilitate the effective liaison between the CEO and the Executive Management Team;...


  • Johannesburg, Gauteng, South Africa Michelle Taylor Recruitment Full time

    Requirements: Grade 1 Bachelor's Degree in Business Administration, Management or Similiar 4+ years experience as an Executive Personal Assistant supporting a Senior Executive Must have a valid drivers license Must reside in the proximity of Kempton ParkJob Requirements: Manage the CEO's calendar, schedule meetings and appointments, coordinate travel...


  • Johannesburg, South Africa HR Studio Full time

    **We're looking for** An experienced and highly organized Personal Assistant (PA) to provide essential support to our CEO and top executives. As a PA, you will play a vital role in managing relationships, ensuring effective communication, handling important matters, and efficiently managing administrative tasks. **Who are you?** - Excellent interpersonal...