Executive Assistant to CEO

2 weeks ago

Johannesburg, Gauteng, South Africa Inside Ideas Full time

ROLE:
Executive Assistant to CEO, EMEA

LOCATION:
South Africa

ROLE MISSION


Working in partnership with our client, the Executive Assistant will be primarily supporting the CEO, EMEA offering administrative support such as diary management, travel arrangements, preparing for company and regional meetings, and dealing with expenses.


THIS ROLE IS RIGHT FOR YOU IF...
This role needs someone who enjoys supporting others and helping them be the best they can be.

You'll be interacting with employees from levels across the company and have to navigate many ad hoc demands, so you must be a real people-person who enjoys managing expectations and problem solving.

As an equal opportunity employer we are open to flexible working requests.

The ideal person for the job will be a proactive problem solver with exceptional communication skills and a meticulous attention to detail.


WHAT YOU WILL BE DOING IN YOUR ROLE- Assisting the CEO, EMEA & his leadership team with general ad-hoc tasks and administrative duties.

  • Holiday approvals.
  • Providing proactive and extensive diary management, making all necessary arrangements for all internal and external meetings, whether in person or online, ensuring maximum productivity and efficient use of time this will be across multiple time zones, so a calm yet confident approach is required for the organisation of an everchanging diary.
  • Organising the EMEA company meeting and various regional meetings and gathering and organising the content for those meetings in good time.
  • Organising dinner reservations, taxis and couriers where required.
  • Produce documents, briefing papers, reports and presentations using Excel, PowerPoint, and Word.
  • You will be responsible for the CEO's expenses.
  • You will manage complex travel requirements for the CEO, to prepare travel agendas and managing the diary accordingly.
  • Organising
  • The role will require preparation/formatting of documents and other correspondence, so knowledge of standard industry packages such as Microsoft Office is essential.
  • You may be required to pick up projects across the business.
  • Dealing with a variety of ahhoc queries and requests from across the business and facilitating general administrative duties.

WHAT SKILLS WILL HELP YOU BE SUCCESSFUL- Experience of diary management is essential.

  • Ability to remain professional and courteous when dealing with all staff and clients.
  • Excellent attention to detail with an engaging and professional communication style.
  • Excellent organisational and communication skills, both written and verbal
  • Flexibility and adaptability are key in this fastmoving role.
  • Confidentiality is an absolute must in this role, and you will always appreciate the need for discretion.
  • Excellent Problem solver you can work independently to solve problems to the benefit of the Directors and where appropriate the business.
  • Ability to multitask is important, there will be many balls to juggle, and you will need to ensure that you not let any drop.
Job Id: 3678

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ABOUT OUR COMPANY
Many companies talk about having a unique and thriving business model, but the Inside Ideas Group truly does. This means that we have been named in the top 500 of the Financial Times fastest-growing companies in Europe 2018

What IIG does is provide clients with dedicated, on-site agencies that are built from the ground up. These agencies live and work right at the very heart of our client's organisation. Delivering precisely the skills and capacity they require, complemented by brand talent from our whole business on everything from planning to execution

This business model creates a truly entrepreneurial, fast paced, challenging and rewarding environment to work in

OUR VALUES


We are a company built on our values, we have given you a brief overview below but would love to tell you more.

Be Ambitious to succeed

Be Imaginative to push the boundaries of what's possible

Be Inspirational to do groundbreaking work

Be always learning and listening to understand

Be Results-focused to exceed expectations


Inside Ideas Group and its' affiliates are equal opportunity employers committed to creating an inclusive working environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected.

All suitable applicants shall be considered for employment without regard to race, ethnicity, religion, gender identity, sexual orientation, age, neurodiversity, disability status, or any other characteristic protected by local laws.

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