See more Collapse

Project Administrator

2 months ago

Durbanville, South Africa INTERCONNECT SYSTEMS Full time

**SUMMARY OF POSITION**

The role of an Administrator involves a great deal of multitasking. They will work with teams, oversee the operations within the Company, manage groups, coordinate with management and engage in planning according to the needs of the Company.

**ROLES AND RESPONSIBILITIES**
- **Requests to Quote from Clients**:

- Monitor the RFQ mails and liaise with Project Team
- Ensure that all Quotes Requests are auctioned
- Generate other non-project related quotes
- Capture quotes on Smartsheet Sales Pipeline
- **Initiate work process**:

- Reconcile quotes generated and orders received from client
- Update the sales stage on the smartsheet
- Create and update drive folders
- Log jobs on Syspro and upload to the relevant Smartsheet
- Send calendar invites to the Branches with the relevant information for Jobs (installation requirements, dates, and project timelines)
- Review the costing model used for jobs
- **Procurement and project planning**:

- Raise orders against Suppliers and Sub-contractors when necessary
- GRN when either material has been delivered or sub-contractors work is completed
- Ensure that Branches have the correct stock to do their work
- Arrange access to the sites for the assigned Technicians
- Monitor progress on site and update the Client
- **Finalise Projects once completed**:

- Collate documentation
- Request documentation from Branches if necessary
- Reconcile costs and compare the WIP recorded by Branches
- Prepare documentation for invoicing
- Complete invoices
- Upload documentation to Debtors Drive
- Update relevant Smartsheets
- **Administration**:

- Capture and submit attendance, leave, and overtime doe Service Desk Staff
- Capture and submit values nominations
- Attend to invoicing queries
- Reconcile Service Desk Account
- **Switchboard Operator**
- Receiving calls, providing information, take messages and relay them when needed
- **Health, Safety, Quality and Environmental Responsibilities**
- Report any deviations that could lead to an accident
- Participate in Safety Training to improve safety standards
- Report incidents and accidents before the end of a shift
- Adhere to the Company's Health and Safety policy and procedure
- Look after your own safety and that of other employees
- Ensure that the SHEQ Management System requirements are met towards customer, internal, ISO, regulatory / legal requirements.
- Manage and perform all internal processes, especially those that affect the quality of the Organization's products.
- Work with Customers, Colleagues and Contractors towards continual improvement of the Management system and report the need for improvement to Management.
- Keep up standards and regulations with respect to Products and Services
- **Any other reasonable duties and responsibilities in line with your capabilities and at the request of your Superior**

**JOB REQUIREMENTS**
- Must have a minimum of Grade 12 or equivalent
- Must have a minimum of 3 - 4 years previous experience in an Administration position
- Must have extensive knowledge of MS Office
- Experience of Syspro would be an advantage
- Must have excellent verbal and written communication skills
- Must have a valid driver’s licence and own vehicle

**BEHAVIOURAL REQUIREMENTS**
- Must be able to work independently as well as in a team
- Must be able to adapt new strategies to react to changing business trends
- Must have excellent organisational, planning, multitasking and administrative skills
- Must have exceptional attention to detail, be results, detail and goal orientated
- Must be logical, methodical and proficient
- Must be able to prioritise jobs, perform under pressure and meet deadlines
- Must be able to manage time efficiently and effectively
- Must consistently maintain a high level of integrity, be honest and reliable
- Must be willing to take on new responsibilities and challenges
- Must have exceptional Customer service skills and display professionalism at all times
- Must be dressed professionally at all times
- Must conduct him/herself in the appropriate manner and show respect towards the Company, Clients, Suppliers, Contractors and fellow employees
- Must have excellent interpersonal and communication skills

**Job Type**: Permanent

**Salary**: R10,000.00 - R11,000.00 per month

**Experience**:

- Project Admin: 3 years (required)
- Syspro: 3 years (required)

We have other current jobs related to this field that you can find below

  • Project Administrator

    3 weeks ago

    Durbanville, South Africa INTERCONNECT SYSTEMS Full time

    **SUMMARY OF POSITION** The role of an Administrator involves a great deal of multitasking. They will work with teams, oversee the operations within the Company, manage groups, coordinate with management and engage in planning according to the needs of the Company. **ROLES AND RESPONSIBILITIES** - **Requests to Quote from Clients**: - Monitor the RFQ...

  • Administrative / Project Assistant

    3 weeks ago

    Durbanville, South Africa Alpha HR Management Full time

    We are seeking a highly organized and detail-oriented Executive Administrative Assistant for an Interior Design company based in **DURBANVILLE.** This role involves working closely with the senior designer, handling various tasks to streamline their design projects from client consultations and generating quotations to coordinate projects. This is an...

  • Projects Administrator

    2 weeks ago

    Durbanville Hills, South Africa ZaPOP (Pty) Ltd Full time

    If you’re always planning ahead, great at managing different projects, and thinking on your feet, then you could be perfect for this job! **OVERVIEW**: As a Projects Administrator, your main responsibility will be to provide administrative support to the Projects and Trucks teams. This will include various aspects of the end-to-end execution of the...

  • Projects Administrator

    2 months ago

    Durbanville Hills, South Africa ZaPOP Media (Pty) Ltd Full time

    If you’re always planning ahead, great at managing different projects, and thinking on your feet, then you could be perfect for this job! **OVERVIEW**: As a Projects Administrator, your main responsibility will be to provide administrative support to the Projects and Trucks teams. This will include various aspects of the end-to-end execution of the...

  • Projects Administrator

    3 weeks ago

    Durbanville Hills, South Africa ZaPOP Media (Pty) Ltd Full time

    If you’re always planning ahead, great at managing different projects, and thinking on your feet, then you could be perfect for this job! **OVERVIEW**: As a Projects Administrator, your main responsibility will be to provide administrative support to the Projects and Trucks teams. This will include various aspects of the end-to-end execution of the...

  • Administrative / Project Assistant

    1 week ago

    Durbanville, Western Cape, South Africa Alpha HR Management Full time

    We are seeking a highly organized and detail-oriented Executive Administrative Assistant for an Interior Design company based in DURBANVILLE. This role involves working closely with the senior designer, handling various tasks to streamline their design projects from client consultations and generating quotations to coordinate projects.This is an excellent...

  • Projects Administrator

    1 week ago

    Durbanville Hills, Western Cape, South Africa ZaPOP (Pty) Ltd Full time

    If you're always planning ahead, great at managing different projects, and thinking on your feet, then you could be perfect for this jobOVERVIEW:As a Projects Administrator, your main responsibility will be to provide administrative support to the Projects and Trucks teams. This will include various aspects of the end-to-end execution of the branding...

  • Executive /project and Logistics Administrator

    3 weeks ago

    Durbanville, South Africa Alpha HR Management Full time

    We are seeking a highly organized and detail-oriented Executive| Project and Logistics Administrator for an Interior Design company based in **DURBANVILLE**. This role involves working closely with the senior designer, handling various tasks to streamline their design projects from client consultations and generating quotations to coordinate projects. This...

  • 6 Months Project Administrator

    1 week ago

    Durbanville, South Africa INTERCONNECT SYSTEMS Full time

    **SUMMARY OF POSITION** The role of a Service Desk Administrator involves a great deal of multitasking. They will work with teams, oversee the operations within the Company, manage groups, coordinate with management and engage in planning according to the needs of the Company. **ROLES AND RESPONSIBILITIES** **Requests to Quote from Clients**: - Generate...

  • Executive /project and Logistics Administrator

    1 week ago

    Durbanville, Western Cape, South Africa Alpha HR Management Full time

    We are seeking a highly organized and detail-oriented Executive| Project and Logistics Administrator for an Interior Design company based in DURBANVILLE. This role involves working closely with the senior designer, handling various tasks to streamline their design projects from client consultations and generating quotations to coordinate projects.This is an...

  • 6 Months Project Administrator

    1 week ago

    Durbanville, Western Cape, South Africa INTERCONNECT SYSTEMS Full time

    SUMMARY OF POSITIONThe role of a Service Desk Administrator involves a great deal of multitasking. They will work with teams, oversee the operations within the Company, manage groups, coordinate with management and engage in planning according to the needs of the Company.ROLES AND RESPONSIBILITIESRequests to Quote from Clients: Generate other nonproject...

  • Project & Finance Administrator

    4 weeks ago

    Durbanville, South Africa Exceed Recruitment and Human Resource Consultants Full time

    **Reference**: 7711 CDS **Consultant**: Carina de Swardt Accounting (25% of the time) Bookkeeping up to Trial Balance on Pastel Capturing of Customer Invoices General Journals Debtors Statements (Excel) Weekly and Monthly Creditors payment Asset Register & Depreciation Reconciliation of bank accounts and credit cards VAT & PAYE Reports on eFiling Basic...

  • Project & Finance Administrator

    1 week ago

    Durbanville, Western Cape, South Africa Exceed Recruitment and Human Resource Consultants Full time

    Reference: 7711 CDSConsultant: Carina de SwardtAccounting (25% of the time)Bookkeeping up to Trial Balance on PastelCapturing of Customer InvoicesGeneral JournalsDebtors Statements (Excel)Weekly and Monthly Creditors paymentAsset Register & DepreciationReconciliation of bank accounts and credit cardsVAT & PAYE Reports on eFilingBasic Project/Process...

  • Project Coordinator

    2 weeks ago

    Durbanville, South Africa INTERCONNECT SYSTEMS Full time

    **SUMMARY OF POSITION**: The Project Co-ordinator is responsible for ensuring that all projects are completed on time, within budget, and meet high quality standards. They are also responsible for keeping the project organised and running smoothly, they gather information and act as the point of contact for all involved in the project, and co-ordinate the...

  • Project Coordinator

    1 week ago

    Durbanville, South Africa INTERCONNECT SYSTEMS Full time

    **SUMMARY OF POSITION**: The Project Co-ordinator is responsible for ensuring that all projects are completed on time, within budget, and meet high quality standards. They are also responsible for keeping the project organised and running smoothly, they gather information and act as the point of contact for all involved in the project, and co-ordinate the...

  • Property Project Manager

    2 weeks ago

    Durbanville, South Africa Southern Shore Recruitment Agency Full time

    **Property Project Administration** **R15-18 000.00 with car allowance & Cell phone allowance** **Northern Suburbs** This role is ideal for somebody who has experience with CAD/Sketchup on an intermediate level with some basic Project Management experience. Main Functions and Responsibilities of Position - Oversee multiple projects, clients and sites. -...

  • Project Coordinator

    3 weeks ago

    Durbanville, South Africa INTERCONNECT SYSTEMS Full time

    **SUMMARY OF POSITION**: The Project Co-ordinator is responsible for ensuring that all projects are completed on time, within budget, and meet high quality standards. They are also responsible for keeping the project organised and running smoothly, they gather information and act as the point of contact for all involved in the project, and co-ordinate the...

  • Project Coordinator

    2 weeks ago

    Durbanville, South Africa INTERCONNECT SYSTEMS Full time

    **SUMMARY OF POSITION**: The Project Co-ordinator is responsible for ensuring that all projects are completed on time, within budget, and meet high quality standards. They are also responsible for keeping the project organised and running smoothly, they gather information and act as the point of contact for all involved in the project, and co-ordinate the...

  • Project Coordinator

    1 week ago

    Durbanville, Western Cape, South Africa INTERCONNECT SYSTEMS Full time

    SUMMARY OF POSITION:The Project Co-ordinator is responsible for ensuring that all projects are completed on time, within budget, and meet high quality standards. They are also responsible for keeping the project organised and running smoothly, they gather information and act as the point of contact for all involved in the project, and co-ordinate the work...

  • Project Design Planner

    1 week ago

    Durbanville, South Africa Southern Shore Recruitment Agency Full time

    **Northern Suburbs** This role is ideal for somebody who has experience within the interior design which includes CAD/Sketchup on an intermediate level with some basic Project Management experience within the design space. Main Functions and Responsibilities of Position - Oversee multiple projects, clients and sites. - Manage cost, commercial matters,...