Project Coordinator

5 months ago

Durbanville, South Africa INTERCONNECT SYSTEMS Full time

**SUMMARY OF POSITION**:
The Project Co-ordinator is responsible for ensuring that all projects are completed on time, within budget, and meet high quality standards. They are also responsible for keeping the project organised and running smoothly, they gather information and act as the point of contact for all involved in the project, and co-ordinate the work throughout the lifecycle of the project.

**ROLES AND RESPONSIBILITIES**

**Sales and Quotes**
- Liaises with Clients to discuss solution design.
- Compile and submit quotes for Clients.
- Job Costing (quality checks after job completion)
- Arranges required resources for a project. (effectively allocating administrative tasks)
- Sources prices for project resources.

**Project Coordination**
- Read and interpret Building Floor Plans (this includes wiring specifications for relevant cabling systems)
- Co-ordinates procurement, project planning, resource scheduling, and client correspondence.
- Organise and monitor schedules to ensure that deadlines are met.
- Arranages on-site support and management, progress reporting, stock management, and logistics coordination to get all stock to site.
- Ensures that installation standards are adhered to.
- Arranges quality assurance walk-through post-installation.
- Co-ordinates client handover and the compilation of handover documentation.
- Resolve any installation and quality issues with Client and Project Teams.

**Project Administration**
- Reconciliation of project costs and inter-branch charges, and compare with WIP recorded with Branches
- Prepares project forecasts and planning.
- Logging Jobs on Syspro
- Tracks and monitors all Projects.
- Update the relevant systems with job updates

**Health, Safety, Quality and Environmental Responsibilities**
- Report any deviations that could lead to an accident
- Participate in Safety Training to improve safety standards
- Report incidents and accidents before the end of a shift
- Adhere to the Company's Health and Safety policy and procedure
- Look after your own safety and that of other employees
- Ensure that the SHEQ Management System requirements are met towards customer, internal, ISO, regulatory / legal requirements.
- Manage and perform all internal processes, especially those that affect the quality of the Organization's products.
- Work with Customers, Colleagues and Contractors towards continual improvement of the Management system and report the need for improvement to Management.
- Keep up standards and regulations with respect to Products and Services

**Any other reasonable duties and responsibilities in line with your capabilities and at the request of your Superior**

**JOB REQUIREMENTS**
- Minimum of Grade 12 or equivalent
- Minimum of 3 years experience as a Project Co-ordinator
- Extensive knowledge of Project Management
- Extensive knowledge of Copper Infrastructure Design
- Extensive Knowledge of Fibre Infrastructure Design
- Extensive knowledge of Data Centre Design
- Extensive knowledge of MS Office, MS Project, and MS Visio
- A valid Driver’s License
- Your own car

**BEHAVIOURAL REQUIREMENTS**
- Must be able to work independently as well as in a team
- Must be able to adapt new strategies to react to changing business trends
- Must consistently maintain a high level of integrity, honesty and reliability
- Must have exceptional attention to detail, be results and detail driven, and goal orientated
- Must have excellent organisational, planning, multitasking and administrative skills
- Must be able to prioritise jobs, perform under pressure and meet deadlines
- Must be logical, methodical and proficient
- Must be able to follow instructions
- Must be able to manage time efficiently and effectively
- Must be willing to take on new responsibilities and challenges
- Must have exceptional Customer service skills
- Must be dressed professionally at all times
- Must conduct him/herself in the appropriate manner and show respect towards the Company, Clients, Suppliers, Contractors and fellow employees
- Must have excellent interpersonal and communication skills

**Job Types**: Full-time, Permanent

Application Question(s):

- What is your salary expectation?

**Experience**:

- Project Coordinator: 3 years (required)

Ability to Commute:

- Durbanville, Western Cape (required)

Ability to Relocate:

- Durbanville, Western Cape: Relocate before starting work (required)

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