6 Months Project Administrator

1 week ago

Durbanville, South Africa INTERCONNECT SYSTEMS Full time

**SUMMARY OF POSITION**

The role of a Service Desk Administrator involves a great deal of multitasking. They will work with teams, oversee the operations within the Company, manage groups, coordinate with management and engage in planning according to the needs of the Company.

**ROLES AND RESPONSIBILITIES**

**Requests to Quote from Clients**:

- Generate other non-project (maintenance) related quotes

**Initiate work process**:

- Reconcile quotes generated and orders received from client
- Review the costing model used for jobs

**Procurement and project planning**:

- Raise orders against Suppliers and Sub-contractors when necessary
- GRN when either material has been delivered or sub-contractors work is completed
- Arrange access to the sites for the assigned Technicians
- When necessary, monitor progress on site and update the Client

**Finalise Projects once completed**:

- Collate documentation
- Request documentation from Branches if necessary
- Reconcile costs and compare the WIP recorded by Branches
- Prepare documentation for invoicing
- Complete invoices timeously and align to open job status
- Upload documentation to Debtors Drive
- Update relevant Smartsheets
- Assist with COC administration

**Administration**:

- Capture and submit attendance, leave, and overtime doe Service Desk Staff
- Capture and submit values nominations
- Receiving calls, providing information, take messages and relay them when needed
- Liaise with Clients with regard to queries, PO's, invoicing and outstanding payments.
- Follows up with Clients on general queries
- Assist with escalated Client complaints and queries when necessary

**Health, Safety, Quality and Environmental Responsibilities**
- Report any deviations that could lead to an accident
- Participate in Safety Training to improve safety standards
- Report incidents and accidents before the end of a shift
- Adhere to the Company's Health and Safety policy and procedure
- Look after your own safety and that of other employees
- Ensure that the SHEQ Management System requirements are met towards customer, internal, ISO, regulatory / legal requirements.
- Manage and perform all internal processes, especially those that affect the quality of the Organization's products.
- Work with Customers, Colleagues and Contractors towards continual improvement of the Management system and report the need for improvement to Management.
- Keep up standards and regulations with respect to Products and Services

**Any other reasonable duties and responsibilities in line with your capabilities and at the request of your Superior**

**JOB REQUIREMENTS**
- Must have a minimum of Grade 12 or equivalent
- Must have a minimum of 3 - 4 years previous experience in an Administration position
- Must have extensive knowledge of MS Office
- Experience of Syspro would be an advantage
- Must have excellent verbal and written communication skills
- Must have a valid driver’s licence and own vehicle

**BEHAVIOURAL REQUIREMENTS**
- Must be able to work independently as well as in a team
- Must be able to adapt new strategies to react to changing business trends
- Must have excellent organisational, planning, multitasking and administrative skills
- Must have exceptional attention to detail, be results, detail and goal orientated
- Must be logical, methodical and proficient
- Must be able to prioritise jobs, perform under pressure and meet deadlines
- Must be able to manage time efficiently and effectively
- Must consistently maintain a high level of integrity, be honest and reliable
- Must be willing to take on new responsibilities and challenges
- Must have exceptional Customer service skills and display professionalism at all times
- Must be dressed professionally at all times
- Must conduct him/herself in the appropriate manner and show respect towards the Company, Clients, Suppliers, Contractors and fellow employees
- Must have excellent interpersonal and communication skills

**Job Type**: Temporary
Contract length: 6 months

**Salary**: Up to R11,000.00 per month

Application Question(s):

- What is your availability?

**Experience**:

- Project Administration: 3 years (required)

  • 6 Months Project Administrator

    1 week ago

    Durbanville, Western Cape, South Africa INTERCONNECT SYSTEMS Full time

    SUMMARY OF POSITIONThe role of a Service Desk Administrator involves a great deal of multitasking. They will work with teams, oversee the operations within the Company, manage groups, coordinate with management and engage in planning according to the needs of the Company.ROLES AND RESPONSIBILITIESRequests to Quote from Clients: Generate other nonproject...

  • Project Administrator

    3 weeks ago

    Durbanville, South Africa INTERCONNECT SYSTEMS Full time

    **SUMMARY OF POSITION** The role of an Administrator involves a great deal of multitasking. They will work with teams, oversee the operations within the Company, manage groups, coordinate with management and engage in planning according to the needs of the Company. **ROLES AND RESPONSIBILITIES** - **Requests to Quote from Clients**: - Monitor the RFQ...

  • Administrative / Project Assistant

    3 weeks ago

    Durbanville, South Africa Alpha HR Management Full time

    We are seeking a highly organized and detail-oriented Executive Administrative Assistant for an Interior Design company based in **DURBANVILLE.** This role involves working closely with the senior designer, handling various tasks to streamline their design projects from client consultations and generating quotations to coordinate projects. This is an...

  • Administrative / Project Assistant

    1 week ago

    Durbanville, Western Cape, South Africa Alpha HR Management Full time

    We are seeking a highly organized and detail-oriented Executive Administrative Assistant for an Interior Design company based in DURBANVILLE. This role involves working closely with the senior designer, handling various tasks to streamline their design projects from client consultations and generating quotations to coordinate projects.This is an excellent...

  • Executive /project and Logistics Administrator

    3 weeks ago

    Durbanville, South Africa Alpha HR Management Full time

    We are seeking a highly organized and detail-oriented Executive| Project and Logistics Administrator for an Interior Design company based in **DURBANVILLE**. This role involves working closely with the senior designer, handling various tasks to streamline their design projects from client consultations and generating quotations to coordinate projects. This...

  • Executive /project and Logistics Administrator

    1 week ago

    Durbanville, Western Cape, South Africa Alpha HR Management Full time

    We are seeking a highly organized and detail-oriented Executive| Project and Logistics Administrator for an Interior Design company based in DURBANVILLE. This role involves working closely with the senior designer, handling various tasks to streamline their design projects from client consultations and generating quotations to coordinate projects.This is an...

  • Projects Administrator

    2 months ago

    Durbanville Hills, South Africa ZaPOP Media (Pty) Ltd Full time

    If you’re always planning ahead, great at managing different projects, and thinking on your feet, then you could be perfect for this job! **OVERVIEW**: As a Projects Administrator, your main responsibility will be to provide administrative support to the Projects and Trucks teams. This will include various aspects of the end-to-end execution of the...

  • Projects Administrator

    2 weeks ago

    Durbanville Hills, South Africa ZaPOP (Pty) Ltd Full time

    If you’re always planning ahead, great at managing different projects, and thinking on your feet, then you could be perfect for this job! **OVERVIEW**: As a Projects Administrator, your main responsibility will be to provide administrative support to the Projects and Trucks teams. This will include various aspects of the end-to-end execution of the...

  • Projects Administrator

    3 weeks ago

    Durbanville Hills, South Africa ZaPOP Media (Pty) Ltd Full time

    If you’re always planning ahead, great at managing different projects, and thinking on your feet, then you could be perfect for this job! **OVERVIEW**: As a Projects Administrator, your main responsibility will be to provide administrative support to the Projects and Trucks teams. This will include various aspects of the end-to-end execution of the...

  • Projects Administrator

    1 week ago

    Durbanville Hills, Western Cape, South Africa ZaPOP (Pty) Ltd Full time

    If you're always planning ahead, great at managing different projects, and thinking on your feet, then you could be perfect for this jobOVERVIEW:As a Projects Administrator, your main responsibility will be to provide administrative support to the Projects and Trucks teams. This will include various aspects of the end-to-end execution of the branding...

  • Finance Administration Officer

    2 months ago

    Durbanville, South Africa VODASHOP DURBANVILLE Full time

    Summary of main duties: 1. Bank Statements 2. Cash-ups 3. Import of Sales 4. Recons 5. V80 + Rep 6. Credit Card recons 7. Cash Focus 8. Debit order schedule 9. Banking of stores - check Filing and other adhoc administrative duties **Salary**: R7,500.00 - R9,000.00 per month Ability to commute/relocate: - Durbanville, Western Cape: Reliably...

  • Property Project Manager

    2 weeks ago

    Durbanville, South Africa Southern Shore Recruitment Agency Full time

    **Property Project Administration** **R15-18 000.00 with car allowance & Cell phone allowance** **Northern Suburbs** This role is ideal for somebody who has experience with CAD/Sketchup on an intermediate level with some basic Project Management experience. Main Functions and Responsibilities of Position - Oversee multiple projects, clients and sites. -...

  • Project Design Planner

    1 week ago

    Durbanville, South Africa Southern Shore Recruitment Agency Full time

    **Northern Suburbs** This role is ideal for somebody who has experience within the interior design which includes CAD/Sketchup on an intermediate level with some basic Project Management experience within the design space. Main Functions and Responsibilities of Position - Oversee multiple projects, clients and sites. - Manage cost, commercial matters,...

  • Precinct Manager

    2 months ago

    Durbanville, South Africa Quick Project Management Services Full time

    **JOB BRIEF** Quick Project Management Services requires the service of Precinct Managers for Durbanville on a fixed-term basis to manage the day-to-day activities within the Precinct and implement the Precinct’s Strategy and Management Plan. **Role and Responsibilities** - Manage and monitor community ambassadors deployed by MURP - Work closely with the...

  • Marketing Project Manager

    1 week ago

    Durbanville, South Africa Southern Shore Recruitment Agency Full time

    Join a dynamic web design agency in the Western Cape. My client is looking for a strong leader to take over the running of the daily operation of the business from the owner. **DUTIES AND RESPONSIBILITIES** **A. Technical & Creative Project management** - Website, corporate identity, and photography projects - Managing promotional gifts and apparel shop -...

  • Executive Administrative Assistant

    3 weeks ago

    Durbanville, South Africa Alpha HR Management Full time

    We are seeking a highly organized and detail-oriented **Executive Administrative Assistant** for an Interior Design company based in **Durbanville**. This role involves working closely with the senior designer, handling various tasks to streamline their design projects from client consultations and generating quotations to coordinate projects. This is an...

  • Project Coordinator

    3 weeks ago

    Durbanville, South Africa Adzuna ZA B C2 Full time

    PROJECT COORINDATOR Durbanville, Western Cape12 Month Contract, Start Immediately!R20 000 R24 000 Per Month Negotiable on Qualification and Years of relevant experienceOur client, an established Waste Management concern is search of a Project CoordinatorWho will be responsible for implementing the project investment plans, analysing data to measure program...

  • Project Coordinator

    2 months ago

    Durbanville, South Africa Adzuna ZA B C2 Full time

    PROJECT COORINDATOR Durbanville, Western Cape12 Month Contract, Start Immediately!R20 000 R24 000 Per Month Negotiable on Qualification and Years of relevant experienceOur client, an established Waste Management concern is search of a Project CoordinatorWho will be responsible for implementing the project investment plans, analysing data to measure program...

  • Project Coordinator

    2 months ago

    Durbanville, South Africa HR Genie Full time

    PROJECT COORINDATOR Durbanville, Western Cape 12 Month Contract, Start Immediately! R20 000 R24 000 Per Month Negotiable on Qualification and Years of relevant experience Our client, an established Waste Management concern is search of a Project Coordinator Who will be responsible for implementing the project investment plans, analysing data to measure...

  • Project Coordinator

    3 weeks ago

    Durbanville, South Africa HR Genie Full time

    PROJECT COORINDATOR Durbanville, Western Cape 12 Month Contract, Start Immediately! R20 000 R24 000 Per Month Negotiable on Qualification and Years of relevant experience Our client, an established Waste Management concern is search of a Project Coordinator Who will be responsible for implementing the project investment plans, analysing data to measure...