Personal Assistant
6 days ago
A reputable Managed Healthcare is seeking an experienced Personal Assistant to join their team in Bellville.
**Duties**:
- Liaison with visitors/clients in relation to their availability when setting up meetings e.g. setting up engagements with SPN/external providers.
- Co-ordinating events.
- Liaising with clients and suppliers and handle logístical arrangements thereof.
- Screening calls and general office management and administration.
- Handling correspondence on behalf of 2 Head of Departments
- Dealing with all telephone queries, and if necessary, route to more appropriate persons.
- Providing visitors with refreshments where applicable.
- Handling logístical arrangements for visitors e.g. parking, venue and directions etc. if and where applicable.
- Assisting team with General tasks.
- Logging Service Desk requests and following up.
- Printer Management.
- Invoices: receive and prepare invoices for approval and payment and ensure accuracy of the invoice.
- Handling Claims: Petty Cash, Petrol, Travel and Credit Card.
- Travel Arrangements i.e. flight bookings and reservations of hotels, parking, transport, venues and financial allowances etc.
- General office administration.
- Ordering Stationery and ensure stock level is maintained.
- General Finance Queries.
- Manage Boardroom bookings.
**Requirements**:
- Grade12 / Matric
- A recognised Secretarial Qualification at a tertiary level would be advantageous.
- Proven and exceptional organising and coordinating skills.
- Computer literacy (MS Office).
- Working knowledge of Service Desk Manager program.
- At least 5 years relevant experience in the secretarial field at a Senior Management level.
- Credit and Criminal Clear
- South African born citizen
**Job Types**: Full-time, Permanent
**Salary**: R1.00 - R2.00 per month
Application Question(s):
- Are you willing to travel to and from Bellville everyday as this role will be based in office?
- What is your salary expectation? (Before deductions)
**Education**:
- High School (matric) (required)
**Experience**:
- Personal Assistant at Senior Management Level: 5 years (required)
License/Certification:
- Secretarial (required)
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