Office Assistant

3 weeks ago

Johannesburg, South Africa RGA Full time

**Position Overview**
Reporting to the Office Manager the Office Assistant will be required to fulfill all administration, switchboard and reception duties.

**Responsibilities**
- As the Office Assistant greet customers, visitors incoming couriers and direct them as necessary.
- Handle a busy switchboard and direct calls and take messages accurately.
- Set up boardrooms and meeting rooms for client meetings (Internal & External).
- Daily maintenance and upkeep of a neat and tidy reception area. Including the Boardroom and Meeting rooms.
- Complete attendance registers for the JHB office as well as follow up with staff regarding Workwise schedules.
- Assist with organization of office functions i.e. internal, teambuilding, year-end events.
- Primary contact person for processing invoices while closely working with the finance team and AP to resolve payment and invoice issues. This involves coding of expenses and credit card entries in a timely manner and submitting of expense reports.
- Responsible for upkeep of access tags and all on-boarding requirements records of new staff. Work with IT with off-boarding of staff and update records.
- Responsible for all courier tasks.
- Perform vendor vetting.
- Keep track of B-BBEE certification for vendors.
- Assist with identifying B-BBEE vendors to increase transformation scorecard points.
- Maintain stationery supplies in a cost-effective way and to ensure that staff have stationery needs to perform their duties.
- Maintain and update the facilities work schedule.
- Accurate Stock taking, ordering of groceries and other stock for the office within budgetary requirements.
- Performing any ad-hoc tasks that may arise on a daily basis from the Office Manager.

**Requirements** Education & Experience**

**Required**:

- Matric
- Must be able to work without supervision
- High level of honesty and integrity
- Minimum of 8-9 years in similar role
- Experience on PeopleSoft/Workday will be advantageous

**Skills and Experience**
- Excellent PC skills and proficiency with Outlook, Word, Excel & PowerPoint.
- Advanced Excel skills will be advantageous.
- Strong oral and written communication skills.
- Ability to quickly and adapt to new methods whilst working within deadlines required.
- Ability to work well within the team environment and participate in departmental/team projects.
- Excellent organization skills.
- Detail orientated.
- Good interpersonal skills, demonstrating the ability to work effectively with internal departments and staff at all levels.
- Ability to maintain high level of confidentiality.
- Ability to demonstrate a professional image.
- Must be flexible when needed. Some Saturday work may be required on occasion.
- Take initiatives and demonstrate accountability.

Job Reference: SA00342

  • HR Officer

    1 week ago

    Johannesburg, South Africa ADvTECH Support Office Full time

    **Duties and Responsibilities**: - New Employee Onboarding & Payroll/HR Administration - Oversees the foreign national approval and tracking (i.e. permit expiry dates, etc.) process on campus for fixed term staff and ensures that no offers are made prior to receiving pre-approval from National HR in line with the provisions of the Foreign National...

  • HR Officer

    2 weeks ago

    Johannesburg, Gauteng, South Africa ADvTECH Support Office Full time

    Duties and Responsibilities: New Employee Onboarding & Payroll/HR Administration Oversees the foreign national approval and tracking (i.e. permit expiry dates, etc.) process on campus for fixed term staff and ensures that no offers are made prior to receiving preapproval from National HR in line with the provisions of the Foreign National Guidelines. Ensures...

  • Office Assistant

    3 months ago

    Johannesburg, South Africa Ciazcon Full time

    Currently we are searching for an Office Assistant for Johannesburg, South Africa. **Responsibilities of this Post**: Answer phones and direct calls. Monitor the use of office equipment and supplies within the office. Coordinate the maintenance and repair of office equipment. Maintain the front desk, pantry, meeting rooms and office are clean and...

  • Office Assistant

    3 months ago

    Johannesburg, South Africa Ciazcon Full time

    Currently we are searching for an Office Assistant for Johannesburg, South Africa. **Responsibilities of this Post**: Answer phones and direct calls. Coordinate the maintenance and repair of office equipment. Monitor the use of office equipment and supplies within the office. Maintain the front desk, pantry, meeting rooms and office are clean and...

  • Office Assistant

    2 weeks ago

    Johannesburg, South Africa Ciazcon Consulting Full time

    **OFFICE ASSISTANT**: - Ciazcon Consulting- Published- June 25, 2024- Location- Johannesburg, South Africa- Category- Administration / Front Desk / PA / Secretary- Job Type- Full-time**Description**: Currently we are searching for an Office Assistant for Johannesburg, South Africa. Responsibilities of this Post: - Maintaining files and documentation. -...

  • Sales Assistant durban Campus

    4 days ago

    Johannesburg, South Africa ADvTECH Support Office Full time

    **PRIMARY PURPOSE OF THE JOB** Responsible for growing and maintain the Capsicum Culinary Studio Brand and achieving targeted growth **KEY RESULT AREAS** 1. To maintain new and follow up leads and to achieve target growth for the campus. 2. Ensure all school administrative duties are done timeously and Head Office and the Campus Principal is up to date...

  • Assistant Accountant

    2 weeks ago

    Johannesburg, South Africa ADvTECH Support Office Full time

    **Overall Purpose of the Job**: - To be responsible for assisting with the full Accounting function for Capsicum/IIE_HSM. - To ensure that complete and accurate information is available for Reporting. *** **Key Performance Areas/Main Outputs and Responsibilities**: **Output 1 - Cash and Bank Management**: - Assisting with the monitoring of daily cash...

  • Office Assistant

    4 weeks ago

    Johannesburg, South Africa Ciazcon Consulting Full time

    **OFFICE ASSISTANT**: - Ciazcon Consulting- Published- June 10, 2024- Location- Johannesburg, South Africa- Category- Administration / Front Desk / PA / Secretary- Job Type- Full-time**Description**: Currently we are searching for an Office Assistant for Johannesburg, South Africa. Responsibilities of this Post: - Manage general administration. - Issue...

  • Office assistant

    3 months ago

    Johannesburg, South Africa Maneshez solutions services Full time

     Our company is looking for an office assistant to be responsible for handling clerical tasks in our office. You will be handling incoming phone calls and other communications, greeting clients and visitors, as well as managing files, updating paperwork and other documents, and performing other general office clerk duties and errands.In order for you to be...

  • Office Assistant

    2 weeks ago

    Johannesburg, South Africa Starlet Group Full time

    **Job Title: Office Assistant** **Type: Full-time** **Responsibilities**: - Provide general office support, including answering phones and handling inquiries. - Assist in organizing and maintaining office space and supplies. - Handle basic data entry and clerical tasks. - Coordinate appointments and meetings. **Requirements**: - Previous office...

  • Office Assistant

    3 months ago

    Johannesburg, South Africa WePlace Full time

    Gauteng, JHB - Northern Suburbs - Market - Related Annually Cost To Company (Market related) A dynamic up and coming Recruitment Agency based in Rivonia is looking for an office assistant to assist on a three-month contract basis. This multiple skilled individual must be a self-starter, service orientated and have excellent Microsoft Office...

  • Office Assistant

    3 months ago

    Johannesburg, South Africa WePlace Full time

    Gauteng, JHB - Northern Suburbs - Market - Related Annually Cost To Company (Market related) A dynamic up and coming Recruitment Agency based in Rivonia is looking for an office assistant to assist on a three-month contract basis. This multiple skilled individual must be a self-starter, service orientated and have excellent Microsoft Office...

  • Sales Assistant durban Campus

    2 weeks ago

    Johannesburg, Gauteng, South Africa ADvTECH Support Office Full time

    PRIMARY PURPOSE OF THE JOBResponsible for growing and maintain the Capsicum Culinary Studio Brand and achieving targeted growthKEY RESULT AREASTo maintain new and follow up leads and to achieve target growth for the campus.Ensure all school administrative duties are done timeously and Head Office and the Campus Principal isup to date with what happens on...

  • Office Assistant

    3 months ago

    Johannesburg, South Africa Dynexity Full time

    A position is available for an Office Assistant with experience in the following: - Travel arrangements - Maintaining of Exec's expense reports, logbooks & calendar. - Coordination of meetings & functions - Preparation of all agreements - Taking Dictation - Ordering office supplies - Liaise with suppliers - Coordinate Tenders - Handling insurance claims &...

  • Office Assistant

    2 weeks ago

    Johannesburg, Gauteng, South Africa Ciazcon Consulting Full time

    OFFICE ASSISTANT: Ciazcon Consulting Published June 10, 2024 Location Johannesburg, South Africa Category Administration / Front Desk / PA / Secretary Job Type FulltimeDescription:Currently we are searching for an Office Assistant for Johannesburg, South Africa.Responsibilities of this Post: Manage general administration. Issue furniture packing lists to the...

  • Office Assistant

    4 weeks ago

    Johannesburg, Gauteng, South Africa Jobking Full time

    IntroductionReference: JHB000042-JC-2A dynamic up and coming Recruitment Agency based in Rivonia is looking for an office assistant to assist on a three-month contract basis. This multiple skilled individual must be a self-starter, service orientated and have excellent Microsoft Office skills.DescriptionIt is a high paced goal orientated sales and service...

  • Office Assistant

    2 weeks ago

    Johannesburg, Gauteng, South Africa Starlet Group Full time

    Job Title: Office AssistantType: Full-timeResponsibilities: Provide general office support, including answering phones and handling inquiries. Assist in organizing and maintaining office space and supplies. Handle basic data entry and clerical tasks. Coordinate appointments and meetings.Requirements: Previous office experience preferred. Proficient in...

  • Office Assistant

    2 weeks ago

    Johannesburg, Gauteng, South Africa Bolt Technology Full time

    Bolt is one of the fastest-growing startups in the world with over 100M happy customers in 45+ countries, from Europe to Africa. We're building the future of transport - one platform that connects you with cars, motorcycles, scooter sharing, and anything else you need to move around in your city. Fast, convenient and affordable for everyone, as transport...

  • Executive Assistant Dbt Africa ao

    2 weeks ago

    Johannesburg, Gauteng, South Africa Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities)Main purpose of job:The UK Department for Business and Trade (DBT) Africa is one of nine international regions and is led by His Majesty's Trade Commissioner (HMTC). The Department's role is to increase prosperity in the UK and overseas through increasing trade and investment. The Trade Commissioner's role is to...

  • Office Assistant

    3 weeks ago

    Johannesburg, South Africa Recruitment and Consulting Specialists Pty Ltd Full time

    My client is looking to recruit for an Office Assistant in Johannesburg Office Assistance Engages and directs visitors. Responds to routine inquiries. Drafts correspondence. Stationery management. Manage meeting rooms. Manage office supplies. Manage the communal areas in the office. Co-ordination of internal and external meetings. Manage travel...