Personal Assistant/office Manager

6 months ago


Johannesburg, South Africa Gas Certs London Full time

**Job Title**: Personal Assistant and Office Manager

**Location**: United Kingdom

**Type**: Full-time, Visa sponsorship provided for 1 to 5 years

**Responsibilities**:
**1. Administrative Support**: Providing administrative support to ensure efficient operation of the office. This may include managing calendars, scheduling meetings, and making travel arrangements.

**2. Invoicing and Billing**: Handling invoicing and billing tasks, including generating invoices, tracking payments, and resolving billing discrepancies.

**4. Document Management**: Organizing and maintaining physical and electronic files, ensuring documents are accurately filed and easily accessible.

**5. Meeting Coordination**: Assisting with the coordination of meetings, including preparing agendas, scheduling meeting rooms, and arranging refreshments.

**6. Office Supplies Management**: Monitoring and replenishing office supplies, ensuring that essential items are always available for staff use.

**7. Data Entry and Record Keeping**: Performing data entry tasks and maintaining accurate records of office activities, expenses, and other relevant information.

**8. Visitor Management**: Greeting and assisting visitors to the office, ensuring they are directed to the appropriate person or department.

**9. Vendor Management**: Liaising with vendors and service providers to ensure timely delivery of goods and services, and resolving any issues that may arise.

**10. Facilities Management**: Overseeing the maintenance and upkeep of the office space, including coordinating repairs, cleaning services, and other facilities-related tasks.

**11. Supporting Management**: Providing support to senior management as needed, including assisting with special projects, conducting research, and preparing reports.

**12. Confidentiality**: Maintaining strict confidentiality of sensitive information and handling it with discretion.

**Requirements**:

- Proficiency in English, demonstrated by passing the IELTS exam. If applicants do not possess this qualification, they must be willing to take the exam.
- Minimum one year of experience in a similar role
- Positive, can-do attitude
- Open to applicants from South Africa with details on the visa sponsorship

**How to Apply**:
**IELTS Qualification**:
**Note**:
Pay: R60 000,00 - R66 500,00 per year

Application Question(s):

- Have you done IELTS?


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