Personal Assistant

4 weeks ago

Johannesburg, South Africa Giesecke+Devrient Full time

**In a fast changing world, it takes pioneering spirit to create trustworthy technology. We enable secure solutions for billions of people around the globe. At Giesecke+Devrient, you will play a key role in realizing the digital transformation.**

**PURPOSE OF THE JOB**:The main purpose of this position is to provide assistance, general office management, meeting and event coordination to the Managing Director (MD). To manage the MD's office environment and provide customer services to internal and external stakeholder. To also ensure that their job goals are completed by striving for **Quality, Trust and Security** at all times.

**KEY PERFORMANCE AREAS (DUTIES & RESPONSIBILITIES)**:The key responsibilities of the position are as follows, but not limited to:

- Proactive diary management - managing internal and external requests for meetings on behalf of the MD, addressing conflicts in availability as well as effective meeting logistics and communication. Ensuring all necessary requirements are made e.g. meeting venue, equipment, presentations, agenda and catering etc.
- Completion of credit, travel expenses and general support with financial recons.
- Prepare a variety of complex reports, including attending meetings to gather information and compile minutes. Also prepare presentations and board packs.
- Typing, formatting and editing (as appropriate) of correspondence, minutes of meetings, reports and proposals.
- Organizing and storing information and records and implement record retention system.
- Act as liaison between the MD and Management team or the internal and external stakeholders including the public and represent and communicate issues timeously.
- Maintain appointment schedules, calendars, and coordinate travel arrangements.
- Provide information to other departments, internal and external parties and organizations, committees involving MD’s office.
- The incumbent must ensure that they identify and make suggestions to the MD’s office for improvements when problems and/or opportunities arise.
- Learn about business needs are changing and consider the impact on services provided.
- Uphold the MD’s code of ethics and business conduct.
- Run MD’s errands when necessary.
- Participating in strategy coordination and other meetings, draft and circulate meeting agendas preparing minutes, communicating reminders, confirming venues and arranging refreshments.
- Coordinating and arranging internal staff functions, client events, conferences and seminars associated with the MD’s office.
- Ensure follow up from the office of the MD as well as other parties involved in meetings/projects.

**PROFESSIONAL EXPERIENCE**:

- Minimum 5 years’ proven experience as a Personal Assistant (PA) and a minimum of 3 years’ experience as a PA supporting an Executive.
- Must be articulate and have good presentation skills.
- Strong command of Microsoft Office.

**MINIMUM ACADEMIC QUALIFICATIONS**:

- Diploma or Degree in Business Administration, Secretarial (or equivalent or any other related to this position).
- Matric / NQF Level 4 Qualification (or Equivalent).

**PROFESSIONAL EXPERIENCE**:

- Minimum 5 years’ proven experience as a Personal Assistant (PA) and a minimum of 3 years’ experience as a PA supporting an Executive.
- Must be articulate and have good presentation skills.
- Strong command of Microsoft Office.

**KNOWLEDGE, SKILL & ABILITIES**:

- High level of confidentiality and discretion and meticulousness is a must.
- Well coordinated organisation, planning and effective time management
- Excellent report compilation.
- Accuracy and attention to detail is a prerequisite
- Ability to support customers / functions / management.
- Excellent interpersonal skills. Ability to interact with all departments at all levels including Senior Managers.
- Must be able to handle pressurised situations. Ability to work independently, and must take full responsibility and accountability of.
- Ability to ensure that the MD’s office is not placed at risk when executing tasks.

***:

- Job offer

**Job Details**:
**Job Title**
Personal Assistant & Office Administrator

**Business Sector**
Giesecke+Devrient Mobile Security TCD South Africa
Honeydew
Johannesburg

**Requisition ID**
23444

**Location**
Johannesburg, ZA

**Career level**
Experienced and Graduates

**Job Type**
615, Permanent

  • Personal Assistant

    2 weeks ago

    Johannesburg, South Africa B-Sure Full time

    Job Overview **Date Posted**: Posted 9 hours ago **Location**: Johannesburg, Gauteng **Job Title**: Personal Assistant **Salary**: R15,000 - R20,000 **Salary Type**: Negotiable **Education Level**: High School / Matric **Job Level**: Intermediate **Required Experience**: 1 - 3 Years Personal Assistant - Johannesburg A Personal Assistant job vacancy...

  • Personal Assistant

    4 weeks ago

    Johannesburg, South Africa B-Sure Full time

    **Job Overview**: **Date Posted**: Posted 5 months ago- **Location**: Johannesburg, Gauteng- **Job Title**: Personal Assistant- **Salary**: R20,000 - R25,000- **Education Level**: High School / Matric- **Job Level**: Intermediate- **Minimum Experience**: 3 - 5 Years**Personal Assistant - Bedfordview, Johannesburg.**: Bsure Insurance Advisors are looking for...

  • Personal Assistant

    2 days ago

    Johannesburg, South Africa B-Sure Full time

    **Job Overview**: **Date Posted**: Posted 5 months ago- **Location**: Johannesburg, Gauteng- **Job Title**: Personal Assistant- **Salary**: R20,000 - R25,000- **Education Level**: High School / Matric- **Job Level**: Intermediate- **Minimum Experience**: 3 - 5 Years**Personal Assistant - Bedfordview, Johannesburg.**: Bsure Insurance Advisors are looking for...

  • Personal Assistant

    1 week ago

    Johannesburg, South Africa Unique Personnel Full time

    **Job Number** - 72423 **Job Type** - Permanent **Job Title** - Personal Assistant **Computer Skills** - MS Excel,MS Outlook,MS Word,SAP Business One **Industry** - Automotive **City** - Johannesburg South **Province** - Gauteng - Personal Assistant- Assisting General Manager with personal & administration tasks.- Also providing some assistance to...

  • Personal Assistant

    2 weeks ago

    Johannesburg, South Africa UR Staffing Full time

    Company seeking Personal Assistant to Managing Director **Must have**: Experience as an Personal Assistant Legal Qualification 4-5 Years Experience HR Knowledge (must be able to attend hearings etc.)

  • Personal Assistant

    4 days ago

    Johannesburg, Gauteng, South Africa Midvaal Recruitment Full time

    Personal AssistantLocation: Springs, JohannesburgIndustry: AutomotiveMID508As a Personal Assistant, you will support the Branch/General Manager and/or ManagingDirector with personal tasks, administrative duties, report writing, file management, andcommunications - ensuring smooth daily operations and helping maximize productivityResponsibilities:Provide...

  • Personal Assistant

    1 week ago

    Johannesburg, South Africa Placement Pros Recruitment Full time

    Our client in Fourways is looking for a personal assistant to join his team, this person will be in charge of his day to day diary, managing meetings and all of the companies administration work - Must have a matric certificate - Must be fluent in English and an additional language would be an advantage - Must be computer literate - Must have 2 years...

  • Personal Assistant

    3 days ago

    Johannesburg, South Africa GAP Consulting Full time

    Gauteng, JHB - Eastern Suburbs - Mining: General - Market Related | Negotiable - Job ref: Avi000008/DL - Vacancy type: Permanent SHIFTINTOHIGHGEAR by joining a Company in the Mining Sector that seeks the expertise of a Personal Assistant **Minimum Requirements**: - Must have over 2 years’ experience as a Personal Assistant - Personal Assistant |...

  • Personal Assistant

    3 weeks ago

    Johannesburg, Gauteng, South Africa Midvaal Recruitment Full time

    As a Personal Assistant, you will support the Branch / General Manager and / or Managing Director with personal tasks, administrative duties, report writing, file management, and communications - ensuring smooth daily operations and helping maximize productivity.Responsibilities:Provide personal, administrative and personnel support to management.Assist in...

  • Personal Assistant

    4 weeks ago

    Johannesburg, South Africa H&S Labour Brokers Full time

    **BASIC JOB DESCRIPTION** - Calendar management: Efficiently organize and coordinate appointments, meetings, and travel arrangements. - Administrative support: Assist with document preparation, data entry, and general administrative tasks as needed. - Research and coordination: Conduct research, compile reports, and assist in project coordination. - Personal...

  • Personal Assistant

    4 weeks ago

    Johannesburg, South Africa Talent Connect SA Full time

    An exiting new opportunity for a Personal Assistant to join our dynamic and growing company based in Parktown, JHB. If you are outgoing, self motivated and incredibly social then this may just be the role for you. Core responsibilities in the Personal Assistant role: - Call Answering, - General Admin, - Document Production, - Management of travel...

  • Personal Assistant

    1 week ago

    Johannesburg, South Africa Unique Personnel Full time

    **Job Number** - 72421 **Job Type** - Permanent **Job Title** - Personal Assistant **Computer Skills** - MS Excel,SAP Business One **Industry** - Automotive **City** - Johannesburg (CBD) **Province** - Gauteng - Arrange and co-ordinate company functions, events, training. - Assist with arrangements relating to Bi-Annual Stock Takes - Assist in...

  • Personal Assistant

    2 weeks ago

    Johannesburg, South Africa Greatstock Full time

    Johannesburg-based stock image and motion library, Greatstock, is seeking to employ a personal assistant to the managing director. The position also entails assisting with the MD’s other company “Myang” - a children’s clothing brand. Tasks will vary - assisting the MD with various administrative tasks for Greatstock and Myang, preparing...

  • Personal Assistant

    2 weeks ago

    Johannesburg, South Africa Smith Garb Full time

    Gauteng, JHB - Western Suburbs - R 30 000 - R 35 000 Monthly Cost To Company **Join our client's dynamic team as a Personal Assistant at an innovation leading company in Honeydew!** Are you a highly organized and detail-oriented individual with a passion for efficiency and productivity? Are you proficient in Microsoft Excel and PowerPoint, able to create...

  • Personal Assistant

    4 weeks ago

    Johannesburg, South Africa Platinum Engineering Specialists Full time

    We are looking for a versatile and highly organized personal assistant to perform personalized administrative duties, required 2 days a week. In this role, you will be responsible for scheduling meetings, taking notes, and handling correspondence. You may also be required to make travel arrangements and assist with other duties when required. Duties and...

  • Personal Assistant

    16 hours ago

    Johannesburg, South Africa Platinum Engineering Specialists Full time

    We are looking for a versatile and highly organized personal assistant to perform personalized administrative duties, required 2 days a week. In this role, you will be responsible for scheduling meetings, taking notes, and handling correspondence. You may also be required to make travel arrangements and assist with other duties when required. Duties and...

  • Personal Assistant

    2 weeks ago

    Johannesburg, Gauteng, South Africa Energy At Work Projects Full time

    Personal Assistant to the DirectorOur client is a dynamic and innovative company committed to excellence and growth. They are currently seeking a highly organized and experienced Personal Assistant to provide comprehensive support to their Director.This role presents an exciting opportunity to work closely with a visionary leader in a thriving and...

  • Personal Assistant

    1 week ago

    Johannesburg, South Africa Mazars Careers Full time

    An opportunity has become available at Mazars in South Africa, for a Personal Assistant. You will provide personal assistant duties and administrative support to relevant Partners which will include but is not limited to typing, administration, tasks, and general organizational procedures. **Duties and Responsibilities**: - Timesheets and disbursements for...

  • Personal Assistant

    4 weeks ago

    Johannesburg, South Africa Unique Personnel Full time

    **Job Number** - 70584 **Job Type** - Permanent **Job Title** - Personal Assistant **Computer Skills** - MS Excel,MS PowerPoint,MS Word **Industry** - Air Transport **City** - Johannesburg (Incl. Northern Suburbs) **Province** - Gauteng **Areas Of Responsibility And Requirements Include, But Are Not Limited To**: - Performing secretarial and...

  • Personal Assistant

    2 weeks ago

    Johannesburg, South Africa IntelliStaff Full time

    **Area/Location: Springs Gauteng** **Summary**: As a Personal Assistant, you will be responsible for seamlessly managing schedules and providing vital administrative support to the Directors. Your versatility and ability to navigate both the hospitality and manufacturing realms will play a pivotal role in keeping operations efficient and...