Secretary Research
1 week ago
To render a secretarial support service to Senior Manager(s) - 12-month Contract
**Requirements**:
Grade 12 with Typing as a Subject or any other training course/Qualification that will enable the person to perform the work satisfactorily
Language skills and the ability to communication well with people at different levels and from different backgrounds
Good Telephone etiquette
Computer literacy
Sound Organisational skills
Good people skills
High level of reliability
Basi written communication skills
Ability to act with tact and discretion
Ability to act with tact and discretion
Good grooming and presentation
- *
**Key responsibilities**:
(a) Provides a secretarial/receptionist support service to the Manager. This will inter alia entail the following:
1. Receives telephone calls and refers the calls to the correct role players if not meant for the relevant Manager
2. Records appointments and events in the diary of the Manager
3. Types documents for the Manager and other Staff within the Unit on a Word Processor
4. Operates Office Equipment like Fax Machines and Photocopiers
(b) Provides a Clerical support service to the Manager. This will entail, inter alia the following:
1. Liaises with Travel Agencies to make travel arrangements. Check the arrangements when the relevant documents are received
2. Arranges Meetings and Events for the Manager and the Staff in the Unit. Identifies Venues, Invites Role Players, Organises Refreshments and sets up schedule for Meeting and Events
3. Processed the Travel and subsistence Claims for the Unit
4. Processed all Invoices that emanate from the activities of the work of the Manager
5. Records basic Minutes of the Meeting of the Manager where required
6. Drafts routine Correspondence and Reports
7. Does Filing of documents for the Manager and the Unit where required
8. Administers matters like the Leave Registers and Telephone Accounts
9. Receives, records and distributes all incoming and outgoing documents
10. Handles the procurement of standard items like Stationary, Refreshments etc.
11. Collects all relevant documents to enable the Manager to prepare for Meetings
(c) Remains up to date with regard to Prescripts/Policies and procedures applicable to her/his work terrain to ensure efficient and effective support to the Manager. This would, inter alia, entail the following:
**Job Type**: Contract
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