Legal Secretary

2 weeks ago

Pretoria, South Africa The Competition Commission South Africa Full time

The Commission seeks to appoint a **Legal Secretary** in the Legal Services Division. We are looking for a dynamic and energetic team player who will coordinate office activities for case teams, perform a variety of legal secretarial duties such as scheduling hearings, preparing legal documents and correspondence, and providing information and direction to others.

**A starting annual total Cost to Company package of R 623 980,03 (negotiable commensurate with experience)**
**Please note this position is available on a five-year fixed term contract, renewable.**

**Duties and Key Responsibilities**:

- Managing invoices and administrative processes for the appointment of external Counsel and law firms and monitoring expenditure on external Counsel's and law firm's fees against the approved litigation budget.
- Providing administrative support to litigation teams.
- Take or transcribe minutes of consultations, meetings, prehearings and interviews of witnesses.
- Assist litigation teams in making travel arrangements including travel arrangements for external Counsel, witnesses and experts.
- Assist litigation teams in the preparation of discovery and trial record.
- Assist litigation teams with litigation record management (including uploading of litigation records to the KMS etc.).
- Ensuring that all procurement documents for appointment of external Counsel and law firms have been approved and submitted to finance.

**Skills and Experience**

**Minimum requirements**:

- A completed National Diploma or Degree in Secretarial or Office Administration or an equivalent qualification. A para-legal qualification will be an added advantage.
- At least 2- 3 years relevant experience and be able to work as part of a team, work under pressure and have a strong administrative background.
- Case management, effective written and oral communication skills, interpersonal and negotiation skills as well as computer literacy.
- Required to demonstrate decision making, information monitoring, planning and organising, time management, gaining commitment and stress tolerance.

**Competencies and Skills**:

- Legal Skills
- Presentation skills
- Research skills
- Stakeholder management skills
- Communication skills
- Planning and organising skills
- Time management skills
- Flexibility

**Personality and Attributes**

**Over and above well-developed technical skills in your specialisation areas, the incumbent must demonstrate, inter alia**:

- Fit with the Commissions Values (**C**ommunication, **O**wnership, **M**aking a difference, **P**rofessionalism, **E**mployee Welfare, **T**eamwork, **E**fficiency).
- Research and analytical skills.
- Excellent written and verbal communication and presentation skills.
- Have strong interpersonal skills.
- The ability to work under pressure.
- Planning and organising skills.
- An energetic, committed individual with strong attention to detail.
- Have diplomacy, negotiation and stakeholder management skills.

**We offer**:

- An opportunity for you to actively participate in reaching the objectives of building an efficient, functioning, deconcentrated and inclusive economy for all South Africans.
- A competitive salary.
- A conducive, supportive, stimulating working environment.
- Exposure to excellent training opportunities.
- An opportunity to make a meaningful contribution to the attainment of the Competition Commission's vision 2030 of a **Growing and inclusive Economy** that serves all South Africans.

**Employment Equity**:

- Over and above operational requirements, our appointment will take into account the country’s and organisational Employment Equity imperatives.

**Diversity and Inclusion**:

- Persons with Disability are encouraged to apply.
- The Competition Commission is committed to creating a diverse and inclusive work environment.

**Application Process**:

- All international qualifications must be accompanied by a SAQA accreditation certificate.
- If you meet all the criteria above and are looking for an exciting opportunity to make a difference to our economy, then look no further than the Competition Commission We look forward to receiving your comprehensive CV._

PLEASE NOTE THAT ONLY ONLINE APPLICATIONS WILL BE ACCEPTED. COMMUNICATION WILL BE LIMITED TO SHORTLISTED CANDIDATES ONLY. THE COMMISSION RESERVES THE RIGHT NOT TO PROCEED WITH THE APPOINTMENT OF ANY VACANT AND ADVERTISED POSITION.

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