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Committee Secretary

4 weeks ago

Pretoria, Gauteng, South Africa Phaki Personnel Full time
COORDINATION OF COUNCIL MEETINGS AND SUB-COMMITTEES
  • Prepares and issues notices of meetings.
  • Prepares the agenda and supporting documentation for meetings.
  • Prepares the minutes and action lists of Council and sub-committees.
  • Plans the annual calendar for meetings.
  • Formulates meeting agenda with various Chairpersons to ensure consistency of format and coverage of all aspects.
  • Ensures packs for meetings are prepared and distributed timeously to enable informed decision-making.
  • Ensures attendance at meetings is recorded.
  • Ensures all logistic arrangements for meetings are properly done.
  • Records minutes and ensures effective administration of meetings.
  • Prepares draft minutes and circulates to attendees for validation and timely execution of decisions and requests for information.
  • Draft documents as required by the Council and sub-committees.
  • Tracks execution of Council and Sub-Committees decisions to raise the awareness of non-execution of crucial decisions to the CEO.
  • Liaises with members on general secretariat queries and facilitates signature of round-robin resolution.
SUB - COMMITTEE SUPPORT
  • Ensures that committee members collectively and individually understand their responsibilities and the implications of non-compliance.
  • Conducts research as and when required in preparation for Committee meetings.
  • Assists the Company Secretary to annually review the terms of reference of all
  • Committees to ensure compliance and adherence to relevant legislation and regulations.