Legal Secretary

3 weeks ago

Pretoria, South Africa Profession Hub Full time

General Litigation Practice searching for a Legal Secretary to join their team

**REMUNERATION**: Negotiable depending on Seniority

**LEAVE**:15 days per annum

**REPORTS TO**: Practice Directors / Associates

**QUALIFICATIONS**: Matric, tertiary secretarial courses would be advantageous

**COMPUTER SKILLS**:MS Office, with specific reference to Word, Excel, Outlook and PowerPoint, AJS or similar bookkeeping system

**EXPERIENCE**:5 -8 years litigation practice experience, 3rd party litigation experience **(advantageous)**

**LANGUAGES**:Excellent English** (written and spoken**) any other language will be advantageous

**RESPONSIBILITIES**:

- Communication_
- Meeting arrangements, internal and externalReceive and attend to clients if Receptionist not available
- Deliver tea/coffee orders to meeting rooms (trays prepared by general worker, if not prepare tray)
- Attend to reception if receptionist not available
- Answering telephone calls and screening calls, taking of accurate messages
- Preparing standardised replies to incoming mail
- Screening visitors
- Collecting mail and deliveries from reception
- Liaising with clients, advocates and other service providers
- Arranging flights, accommodation and other reservations Arrange medico-legal examinations with various expert_s_
- Practice management_
- Dictaphone and copy typing i.e. letters, correspondence, high and mag court notices, pleadings, reports, contracts, opinions, agreements
- Typing of memorandums and file notes
- Placing orders for office stationery, ensure correct order is delivered
- Assist Director on an adhoc basis with personal matters
- Reply to general correspondence received from clients, telephonically & by mail
- Lodging claims
- Financial management_
- Statements of account
- Managing of debtors in order to ensure efficient debtors control
- Debtors follow up and reporting
- VAT invoices
- Managing payment to service providers
- General Administration_
- Keeping of diary
- Initiative to ensure regular follow ups without being reminded
- General admin such as filing, faxing, photocopies, binding and maintenance of file content
- Diarising and drawing files
- Closing of finalised files

**Industrial Knowledge**
- Ability to run RAF pracrice independently
- Knowledge of Practice directives
- Understanding of RAF Legislation
- Preparing court statements and forms
- Supporting legal research and communicating with vendors, experts, Lawyers, opposing counsel and other staff
- Indexing and updating pleadings and discovery binders

**SPECIFIC SKILLS**:

- Accuracy
- Problem solving for purposes of client enquiries
- Organisational skills i.t.o deadlines and urgency
- Knowledge of legal terminology and procedures
- Appropriate support to Directors & Associates

**PERSONAL ATTRIBUTES**:

- Hard working, with the ability to work under the stress that comes with a high paced litigation practice
- Punctual
- High emotional intelligence, resilient
- Intergrity and honesty
- Loyal and committed Must be able to deal with conflict
- Must be able to work after hours should work pressures require
- Must be able to work independently and as member of a team
- Must be able to work under pressure
- Must be organised
- Must have good judgement
- Openness
- Pro-Active
- Professional
- Strong personality
- Trustworthy
- Willing and able to bear high levels of responsibility

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