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Transport Administrator

2 months ago

Kempton Park, South Africa AVI Limited Full time

**AVI Ltd. **is known for its leading household brands across many categories including hot beverages, sweet and savoury biscuits, and snacks, frozen convenience foods, personal care products, cosmetics, shoes, accessories, and fashion apparel.

**Logistics Support Services** is a support function to the AVI Group for distribution purposes. LSS has Distribution Centres located in Isando, Durban, Port Elizabeth, Cape Town, and East London. The Distribution Centres are responsible for the distribution of all National Brands products i.e., Biscuits, Snacks, Coffee, etc.

**Logistics Support Services** seeks to attract a highly numerate and meticulous **Transport Administrator**. This challenging role will require your administration expertise to drive and implement solutions and controls relating to third party transporters. This role will report into the **National Commercial Manager** and will be based at the **Isando DC**, Johannesburg.

**Line Manager: National Commercial Manager**

**Job Specification**:
**Key Performance Areas**:

- Accurate rate cards published monthly
- Reconciling supplier invoices with internal TPC control and authorizing payments to supplier
- Processing of Purchase orders, journals, sundry invoicing and sorting out all queries related to processing and relevant documents
- Ensure claims are processed and deductions made accordingly
- Accurate inbound/outbound volume are supplied to the respective regions
- Weekly and monthly reporting of Expenses vs forecast or budget
- Generating monthly reports and presentations per supplier.
- Handle daily queries which may arise ensure completion within acceptable timeframe
- Ensure concise pallet control related to 3PL deliveries
- Ensure POD’s and associated paperwork are handled with accuracy within agreed timeframe
- Compile annual expense outsourced transport budgets in conjunction with National Commercial manager
- Assist the department whenever required i.e., filling in when someone is on leave or when the department is under pressure.

**Minimum Requirements**:
**Experience**:

- Three years working experience in a similar role
- Experience in customer services, query resolution
- Experience working with various transporters

**Qualifications**:

- Completed Grade 12
- Completed Logistics / Supply Chain / Warehousing qualification.

**Additional Requirements**:

- Advanced MS Excel
- SAP
- Basic accounting knowledge

**Competencies**:

- Manage Self
- Manage and share information
- Analyze and solve problems
- Communicate clearly
- Deliver customer service
- Govern and follow rules
- Uphold standards and ethics
- Initiate and achieve results