Administration Clerk

7 days ago

Kempton Park, South Africa AVI Limited Full time

**AVI Ltd. **is known for its leading household brands across many categories including hot beverages, sweet and savoury biscuits, and snacks, frozen convenience foods, personal care products, cosmetics, shoes, accessories, and fashion apparel.

**Logistics Support Services** is a support function to the AVI Group for distribution purposes. LSS has Distribution Centres located in Isando, Durban, Port Elizabeth, Cape Town, and East London. The Distribution Centres are responsible for the distribution of all National Brands products i.e., Biscuits, Snacks, Coffee, etc.

AVI’s Logistics Support Services division in Isando seeks to attract a hands-on, highly skilled and experienced **Administration Clerk**. This challenging role will require your finance/administration expertise to report on transport related expenses and to implement solutions and controls to minimize variances and ensure correct processing accuracy

**Line Manager**: Administration Manager

**Job Specification**:
**Key Performance Areas**:

- Processing of Purchase orders, journals, sundry invoicing and sorting out all queries related to processing and relevant documents relating to transport costs.
- Statement reviews to be done monthly.
- Weekly and monthly reporting of Expenses vs forecast or budget.
- Preparation of monthly transport SLA information as well as monthly presentations and minutes of meetings.
- Required to assist the Administration Controller and Commercial manager with any adhoc related queries and reporting.
- SOP updates and audit requirements every 3 months.
- Assist the finance/HR department whenever required i.e. filling in when someone is on leave or when the department is under pressure.
- Extract timesheet data and assist with other HR administration related tasks. i.e.: capturing of leave and extracting adhoc reports.

**Minimum Requirements**:
**Experience**:

- Minimum of 3 years experience in a similar role

**Qualifications**:

- Grade 12 or equivalent

**Additional Requirements**:

- Proficiency in MS Office and intermediate MS Excel skills required
- Basic accounting knowledge (non-negotiable)
- Knowledge on departmental based costing
- SAP knowledge (essential) specifically related to the processing of requisitions and purchase orders, including the goods receipts of these purchase orders when required (non-negotiable)
- Valid code 8 driver's license

**Competencies**
- Analyse and solve problems.
- Optimize business performance.
- Build and use key relationships.
- Team player
- Professional communication skills
- Governance and rule following
- Uphold standards and ethics.

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