Executive Personal Assistant

1 week ago


West Rand Gauteng, South Africa Unique Personnel Full time

**Job Number**
- 67622

**Job Type**
- Temp Contract

**Job Title**
- Executive Personal Assistant

**Computer Skills**
- Ms Office

**Industry**
- Manufacturing

**City**
- Johannesburg (West Rand)

**Province**
- Gauteng

**Key Tasks and Responsibilities**
- Act as the point of contact among executives, employees, clients, and other external partners
- Manage information flow in a timely and accurate manner
- Manage executives’ calendars and set up meetings
- Make travel and accommodation arrangements
- Prepare weekly, monthly, or quarterly reports
- Oversee the performance of receptionist and cleaner
- Take minutes during meetings
- Screen and direct phone calls and distribute correspondence
- Answering calls and liaising with clients competently
- Preliminary drafting of correspondence
- Diary management
- Planning and organising meetings
- Taking action points and writing minutes
- Preparing papers for meetings
- Taking dictation
- Planning and organising events
- Improving office efficiency
- Conducting research
- Preparing presentations,
- Managing and reviewing filing and office systems
- Oversee and manage office requirements
- Typing
- Keeping record and control of H & S Audits done at branches
- Sourcing and ordering stationery and office equipment,
- Managing unplanned projects**Inherent Requirements**

**Minimum Requirements**
- At least 8 years senior secretarial experience
- Work experience as an Executive PA to Managing Directors or CEO’s
- Excellent MS Office knowledge
- Must be able to book and organise travel arrangements
- Outstanding organizational and time management skills
- Excellent verbal and written communications skills
- Discretion and confidentiality
- B.Comm or completed Secretarial diploma

**Critical Cross Field Outcomes**

**Management Skills**
- Problem solving
- Decision making
- Planning
- Organising
- Interacts & works with Customers (management level), suppliers (management level), personnel, co-workers, other branches (e.g., Admin etc)

**What Qualification**
- B.Comm

**Minimum Qualification**
- Bachelors

**Status**
- Available



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