Fleet Administrator
7 months ago
**Position/Title**: Fleet Administrator
**Reports Too**:Trade Marketing Manager
**Function**: Trade Marketing
**Area**: South Africa
**Number of Reports**: 0
**Overall Responsibility**:
Managing and overseeing the organization's fleet of vehicles, used for business purposes. Planning and coordinating the acquisition of new vehicles based on organizational needs and budget constraints. Also, managing the turnaround of older vehicles coming to the end of contract. Ensuring that all fleet vehicles are properly maintained and serviced on schedule to minimize downtime and maximize reliability. Coordinating repairs and maintenance tasks with external service providers. Monitoring fuel consumption and implementing strategies to optimize fuel efficiency. This may involve analysing fuel data and promoting fuel-saving behaviours among drivers. Overseeing driver scheduling, training, and performance. Ensuring that drivers comply with safety regulations and maintain valid licenses. Developing and managing the fleet budget, including expenses related to vehicle acquisition, maintenance, repairs, fuel, insurance, and other operational costs. Staying updated on transportation regulations and ensuring fleet operations comply with legal requirements, such as vehicle registrations and licensing. Manage vehicle tracking systems to monitor fleet operations, track vehicle locations, analyse performance metrics, and generate reports on fleet efficiency and costs. Implementing safety programs and procedures to minimize accidents and ensure the safety of drivers and vehicles. Managing repair claims and risk mitigation strategies. Building and maintaining relationships with fleet suppliers, and other service providers to ensure quality and cost-effective fleet operations. Identifying opportunities for process improvement and cost savings within fleet operations. Implementing best practices and innovative solutions to enhance overall efficiency and performance.
**Focus Area 1**:
**Fleet Management**:
- Manage & maintain the SHP Fleet Master File
- Keep the Fleet Master File updated with the Insurance company
- Manage the Fleet Service Provider portals
- Manage over and under utilization of fleet vehicles
- Manage fleet service schedules in line with the manufacturers service intervals
- Manage out of contract fleet maintenance & repair requests
- Manage fleet health through monthly vehicle inspections
- Onboard all new drivers through issuing the SHP new driver onboarding pack
- Manage Fleet Service Provider Fuel Manager daily reports
- Fine Management - redirect all fines to the drivers personal name & inform payroll
- Manage re assessments & provide the Trade Marketing Manager with a proposal
- Obtain quotes & order new vehicles
- Manage the turnaround of vehicles at the end of contract
- Primary contact to Eqstra & Avis
- Primary contact to Fleet Science
**Focus Area 2**:
**Accident & Incident Management**:
- Manage the Eqstra & Avis Fleet Accident Management Program
- Register, Manage & report on all Accident & Incident Claims
- Provide HR & Sales with all the information needed to investigate accidents & incidents
- Manage short term rentals where fleet vehicles were involved in an accident
**Focus Area 3**:
**Reporting**:
- Provide the Commercial Financial Planner with all the information for the vehicle monthly vehicle costing report
- Report on monthly actuals vs budget (KM's Driven, Fuel Spent, Maintenance & Repair Claims)
- Compile & submit the monthly statement recon report to finance
- Compile & submit the monthly vehicle service report
- Compile & submit the monthly vehicle inspection report
- Compile & submit the monthly vehicle driver behaviour report
**Requirements of the Role**:
- Degree in Business Administration or similar
- Years Experience: minimum of 2 years' experience in fleet management (Experience working with Eqstra or Avis will be an advantage)
- Experience in planning and coordinating with multiple stakeholders
- Excellent reading, writing and editing.
- Proficient in Excel and Power point.
- Financial literacy.
**Preferred Skills/Competencies**:
- Great communication skills, interpersonal and social skills
- Multi-tasking and time-management, with the ability to prioritize tasks
- Organized and detail-oriented
- Problem-solving
**NB: Specific duties/responsibilities will vary from time to time: the above list is intended to indicate the general nature of the post and is not exhaustive. The post holder will be expected to be flexible in supporting the business by undertaking any other responsibilities which are aligned with this job level
-
Administrative Head: Fleet Management
7 months ago
Centurion, South Africa AVBOB Full timeAssist the Fleet Manager in overseeing the administration and management of AVBOB’s fleet operations, ensuring alignment with corporate policies and regulatory compliance. - Support the development and implementation of strategies aimed at cost reduction and efficiency improvements across fleet operations. - Manage and execute budgeting, forecasting, and...
-
Administration, Facilities and Fleet Manager
7 months ago
Centurion, South Africa Ntiyiso Consulting Group Full time**Job Purpose** - The primary purpose of the Corporate Administration Manager role is to ensure the smooth and efficient operation of various administrative functions essential for the Group’s success. By overseeing the management of the business centre, maintaining high standards of office cleanliness and hygiene, managing the corporate fleet, and...
-
Administrator â Fleet
4 days ago
Centurion, South Africa Service Solutions Staffing Full timeAdministrator â Fleet / Tracking/ vehicles Irene /Centurion  This is not a senior role, this will suit a candidate with 2- 5 years administration experience, if you have vehicle / fleet / tracking experience, even better  The successful candidate will manage and oversee the admin tasks related to a fleet of vehicle. You will book services,...
-
Fleet Controller
7 months ago
Centurion, South Africa Stowe Holdings (PTY) LTD Full time**JOB DESCRIPTION** The Fleet Controller supports effective fleet management, ensuring adherence to company policies and procedures. They provide guidance to subordinates, supervise their work, and address any issues that arise. This role involves administrating national fleet maintenance and completing administrative tasks. The Fleet Controller facilitates...
-
Fleet Controller
7 months ago
Centurion, South Africa Stowe Holdings (PTY) LTD Full time**JOB DESCRIPTION** The Fleet Controller supports effective fleet management, ensuring adherence to company policies and procedures. They provide guidance to subordinates, supervise their work, and address any issues that arise. This role involves administrating national fleet maintenance and completing administrative tasks. The Fleet Controller facilitates...
-
Fleet Specialist
2 months ago
Centurion, South Africa Bidvest Facilities Management Full time**Description** Support all aspects of the Company fleet - owned, leased or rentals to maximize efficiency, increase productivity and improve safety for an organization's vehicles and drivers. Effectively support the Fleet team in terms of: - Management of fleet to keep the fleet running efficiently, highest up time and within budget. - Support the...
-
Fleet Specialist
3 days ago
Centurion, South Africa Bidvest Facilities Management Ltd Full timeDescription Support all aspects of the Company fleet owned, leased or rentals to maximize efficiency, increase productivity and improve safety for an organization's vehicles and drivers. Effectively support the Fleet team in terms of: - Management of fleet to keep the fleet running efficiently, highest up time and within budget. - Support the Executive,...
-
Fleet Claims Administrator
4 months ago
Centurion, South Africa Afrirent Auto Full timeAfrirent Holdings is looking for a Fleet Claims Administrator to handle insurance claims with specific knowledge and expertise to navigate policies, and procedures (operational SLAs). **Main duties and responsibilities** - Conducts claim investigations to validate claims and claim information for correctness and completeness - Requests and verifies the...
-
Fleet Operations Coordinator
2 months ago
Centurion, Gauteng, South Africa Service Solutions Staffing Full timeJob SummaryWe are seeking a detail-oriented and organized Fleet Operations Coordinator to join our team at Service Solutions Staffing. As a key member of our operations team, you will be responsible for managing and overseeing the administrative tasks related to our fleet of vehicles. This includes booking services, tracking vehicle usage, managing vehicle...
-
Fleet Pricing
4 months ago
Centurion, South Africa Afrirent Auto Full timeWe are looking for a dynamic person to join our team and to be an understudy of our current pricing specialist. A financial qualification will be advantageous. **The Job Description**: The core focus is on acquiring government and local municipality tender business through the submission of keenly priced tenders for the procurement of vehicle fleets...
-
Coporate Admin Manager: Facilities
7 months ago
Centurion, South Africa Ntiyiso Consulting Group Full time**Job Purpose** - The primary purpose of the Corporate Administration Manager role is to ensure the smooth and efficient operation of various administrative functions essential for the Group’s success. - By overseeing the management of the business centre, maintaining high standards of office cleanliness and hygiene, managing the corporate fleet, and...
-
Operations Manager
7 months ago
Centurion, South Africa Afrirent Holdings Full timeA fast-growing, dynamic group of companies operating in the Mobility space is in search of a Operations Manager for our Fleet Management Division. To develop, lead, plan and implement an effective and integrated operations strategy in order to drive the short - and long-term profitability of the Fleet Division. This involves implementing new business...
-
Fleet Operations Coordinator
2 days ago
Centurion, South Africa Motorworld Logistics Full timeKey Responsibilities: - Fuel consumption management and compliance - Establish efficient routes and transportation schedules - Vehicle and driver tacking and monitoring - Vehicles scheduling, planning and client liaising - Coordinating drivers and on-site general workers - Ensuring compliance with the service leverls and resolving fleet breakdowns -...
-
Fleet Operations Coordinator
1 week ago
Centurion, South Africa Motorworld Logistics Full timeKey Responsibilities: - Fuel consumption management and compliance - Establish efficient routes and transportation schedules - Vehicle and driver tacking and monitoring - Vehicles scheduling, planning and client liaising - Coordinating drivers and on-site general workers - Ensuring compliance with the service levels and resolving fleet breakdowns - Managing...
-
Contracts Administrator
4 months ago
Centurion, South Africa Afrirent Auto Full timeAfrirent Holdings is looking for a **Contracts Administrator** to manage and maintain the fleet management system, ensuring data integrity and system functionality. The role also includes generating and analyzing reports, providing **Main duties and responsibilities** - Maintains an updated contracts database of all fleet vehicles including new, existing,...
-
Finance Administrator
1 month ago
Centurion, South Africa Jobted ZA C2 Full timeFinance Administrator Centurion - Male - 40 years and younger - SAGE 300 People payroll - Sage Business Accounting(for invoicing quotes etc) - Financial Statements - Management accounts - Cashflow - Monthly Budgets - Monthly recons - SARS returned ie EMP201/501/annual income tax returns - VAT Returns - Expense reviews - Petty cash management - Fleet...
-
Fleet Administration Clerk
10 hours ago
Centurion, South Africa Motorworld Logistics Full timeInduction of new drivers - Communicate with drivers to obtain diesel fill ups - Daily reconciliation of driver attendance - Add and remove drivers and vehicles on diesel platforms - Requesting of number plates and Moov stickers - Liaise with operations of faulty cameras and tracking units - Perform all administration of diesel at depots - Complete data...
-
Fleet Controller
6 months ago
Centurion, South Africa Moladira Skills Full time**MISSION** contact centre, from call management to response reaction and measurement, and the secondary mission of assisting with administration and data. The response centre will operate 24/7 on a three-shift basis. Each shift will be 8 hours. The hours per shift will be 06h00 to 14h00, 14h00 to 22h00 and 22h00 to 06h00. **RESOURCES** - Computer and...
-
Systems Administrator
1 week ago
Centurion, South Africa Zeal HR Full time**Introduction**: **Requirements**: - MCSE, Server+, Linux+ or a similar qualification - A qualification in Security+, N+ or similar would be advantageous - At least 2 years of experience in a similar role - Confident using database systems (MSSQL, MySQL, MariaDB, PostgreSQL) - Skilled knowledge of cloud hosting solutions (AWS, Google, Azure) - Competent...
-
System Administrator
1 week ago
Centurion, South Africa Zeal HR Full timeRequirements: - MCSE, Server+, Linux+ or a similar qualification - A qualification in Security+, N+ or similar would be advantageous - No less than 2 years of experience in a similar role - Confident using database systems (MSSQL, MySQL, MariaDB, PostgreSQL) - Skilled knowledge of cloud hosting solutions (AWS, Google, Azure) - Competent understanding of...