Fleet Specialist

**Description**
Support all aspects of the Company fleet - owned, leased or rentals to maximize efficiency, increase productivity and improve safety for an organization's vehicles and drivers.
Effectively support the Fleet team in terms of:

- Management of fleet to keep the fleet running efficiently, highest up time and within budget.
- Support the Executive, Management and Strategy to achieve set out annual targets***

**Financial Management**
- Assist in supporting the insurance process: expenditure and outstanding claims in line with finance requirements
- Accounts processing
- Ensure correctness of all invoicing
- Invoicing timing - processing in the correct month
- Efficient controls exercised over cash expenses
- Ensure upfront approvals by the correct level of authority

**Asset Management**
- Maintain the master data base with relevant fleet details - driver name, ID, license, vehicle listing, etc.
- Assist in documenting all relevant information for fleet data
- Maintain reporting platform
- The KPI for this task will be measured against accuracy of data and sense of urgency

**Customer and Stakeholder Management**
**Client relations**
- Support Executive to achieve positive CSI results
- Maintain and update the SPOC matrix to ensure continuity of business

**Internal Controls and Administration**
**Internal Controls**
- Identify problems proactively and resolve timeously
- Effectively communicate any changes which affect direct / indirect team

**Administration**
- Support and complete all administrative responsibilities
- Data integrity, driver files, vehicle files, cost center allocation.
- Insurance claim process
- Program management to migrate manual processes into technological solutions
- License and registration management - find ways to fine tune vehicle licensing procedure
- Vehicle tracking - ensure all vehicles are fitted with working tracking devices

**Quality standards and Operations**
**Quality Control**
- Contribute towards continually improving all aspects of fleet service delivery
- Conduct monthly fleet inspections / audits as and when required
- Responsible to ensure vehicle quality standards are consistently maintained in accordance to SLA, regulatory standards, road safety of SA and company & client requirements

**Operations**
- Distribution of all relevant fleet requirements - fuel cards, E-tags, licenses, traffic fines, proxy forms, etc.
- Vendor listing - windscreen repairs, tyre fitment center - liaise with Technical manager
- Adhere and ensure all process and regulatory compliance
- Fuel Management
- Support the management of generators and mobiles

**Qualifications**
- Tertiary qualification in logistics, fleet or supply chain management industry related diploma / degree
- Matric
- Driver’s License - Code B

**Experience**
- Minimum of 3-5 years’ experience in fleet management environment
Logistics / Distribution and Fleet Management experience
- Financial Management
- HR/IR Management
- Supply Chain Management
- (ISO) 9001:2008 Quality Management Knowledge
- Up-to-date knowledge of SA road traffic regulations
- Abide by OHASA

**Computer Literacy**
- Intermediate Excel proficiency will be advantageous
- SAP proficiency will be advantageous

**Skills and Competencies**
- Ability to negotiate tactfully
- Able to function autonomously
- Adaptable and flexible
- People skills
- Multicultural awareness
- Success driven
- Self-awareness
- Self-management
- Results / Output orientated
- Social awareness
- Integrity
- Continued Learning
- Operate with sense of urgency
- Business Acumen
- Analytical
- Problem solver
- Create your own framework
- Systematic
- Anticipate and solution
- Customer service orientation
- Self Confidence
- Positive attitude
- Communication
- Team Player
- Time management
- Coping with pressure
- Ability to accept constructive feedback
- Strong work ethic - reliability