Technical Officer: Call Desk Agent
5 months ago
Business Unit, Department, Reporting Job grade/level OP2 Business Unit Digital Solutions Platform Department Octane Position reports to Team Leader: Call Desk Span of Control 0 Core Description
Responsible for providing technical support to service station dealers IRO the various products and services that we provide.
Understand the various Software and Hardware support requirements for the service station environment
To provide a service that will exceed the expectations of both external and internal customers. To ensure that the agreed standards in respect of length of call wrap up time and log on time and updating of database are maintained. Key Deliverables / Primary Functions
Act as first response and provide remote support to clients and answer incoming calls
Act is expert L2 support agent and ensure that we correctly diagnose the incident
Ability to provide operational product and service support to Service stations
Technical expert in the various products and services that we support Technical problem resolution
**Understand the operational environment of a service station**:
24/7 operations
HSSEQ protocol, Stock control, site systems, Wet stock management
Interface with the regional field services units to ensure the correct allocation of incident to the correct technician
Tracking and closing of calls with correct operational and technical feedback
Identify the customers’ query and divert incoming calls where applicable
Understand the customer expectations and update the log with detail on the Helpdesk software
Escalate/record the customers’ query/complaint at 3rd party service provider and ensure all communication have been interfaced with 3rd Party Providers
Provide the customer with 3rd party reference number if applicable
Update all calls with relevant detail
Respond as per SLA in terms of first response and resolving calls
Ensure that all interactions with the client are professional and positive
Follow up on all outstanding queries and update logs on a regular basis as per severity
Taking ownership and responsibility of the call logging process
Ensure the client is assisted efficiently and effectively on a world class level of customer satisfaction.
Respond to calls as per CTR contract specifications (within 20 minutes of call being logged)
Investigates problems and suggests possible solutions.
Updated all calls with root cause detail
Give good input and detail diagnostics with every call.
Taking ownership and responsibility of a log
Ensures that all interactions with the client are professional and positive
Follows up on all outstanding queries and update logs on a regular basis as per severity
Ensure all calls have a meaningful detailed root cause.
Work overtime when necessary based on severity of calls.
Regular analysis of calls to establish trends and root causes.
Follow up and regularly update development calls with root cause and relevant details
Reports (Daily, Weekly, Monthly) internal and external.
Monitoring data flow between 3rd Party Software, HO, Store and POS
Monitoring of services and respond as per SLA.
Database maintenance, re-indexing, backups and integrity checks.
Assist with setting goals for team/department and work towards achieving goals Core Functional Skills & Knowledge
Technical knowledge of the various products and services related to this portfolio
WinBranch suite
**FSC suite**:MiniPOS suite**:NAMOS suite**:
**System integration**: Core Behavioural Competencies 1. Job Match Rating 2. Delivering Results 3. Meeting customer expectations 4. Teamwork 5. Handling Pressure 6. Communication and Impact Minimum Qualifications NQF 4: Grade 12 National Diploma Additional Qualification preferred or advantage Experience
2 years of experience in understanding or working in the Service Station operational environment
Microsoft Administration knowledge and experience
Experienced in understanding the various interlock of the various equipment at Service Stations:
Liquid Fuel dispensers
Forecourt Controllers
Site systems operations
2 years of experience in working with Service Station cashiers, Site managers and site admin controllers in transactional reconciliations
At least x1 year exposure in working with Pump & dispenser contractors, ATG contractors and Site systems service providers Certifications Relevant Certification will be an advantage Professional Memberships in Relevant Industry Level of Engagement & Span of Control
Interacts with colleagues across all levels including Senior Management Special Requirements/ Employment Condition Valid Drivers license Workplace/Physical Requirements Billable Hybrid Remote Worker
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