Accounts Payable Supervisor

1 week ago


Cape Town, South Africa FPG Property Management Full time

**PURPOSE OF JOB**

Ø The Accounts Payable Supervisor will ensure that the department operates smoothly, maintain accurate and complete records regarding payments to suppliers.

Ø Oversee monthly planning and ensure that staff within the department adhere to given deadlines. Setting and facilitating the achievement of department objectives.

Ø Reporting to management regarding any issues or concerns that will hinder the performance of the department.

Ø Focused on optimizing department processes and building lasting relationship with others within and outside of the business. You should be knowledgeable, analytical, and decisive with excellent leadership and communication skills.

**KEY PERFORMANCE AREAS**
- Ensure timeous and accurate processing of supplier invoices / credit notes for all properties
- Take responsibility for processing of invoices and payment requisitions when required to do so
- Where required ensure supplier invoices have matching orders
- Obtaining required signatures on all invoices and payment requisitions
- Ensure correct supporting documentation is attached to all supplier invoices prior to payment
- Continuous daily follow ups and housekeeping on creditors
- Creditors recons - reconciliation to the supplier age analysis
- Keeping records of payments made
- Ensure that monthly reconciliations to supplier statements are carried out and that any disputes / differences are dealt with promptly
- Prompt query resolution with suppliers & internal staff
- Keep sufficient record of all supplier correspondence, queries, remittances etc.
- Ad hoc supplier reports
- Adhering to payment cycle deadlines and cut-off dates
- Keep checklists of monthly invoices up to date
- Maintaining / organizing filing of all paperwork

**QUALIFICATIONS, COMPETENCIES AND SKILLS**
- Matric (Essential)
- Diploma in accounting / procurement
- Solid understanding of basic VAT and accounts payable principles
- Ability to calculate, post and manage supplier documentation
- Excellent communication and interpersonal skills
- Strong planning and problem-solving skills
- Motivation to develop and maintain internal and external relationships.
- Time management skills
- Minimum of 5 years’ work experience in accounts payable
- Minimum of 2 years’ experience in management of a team
- Proficient in Word and Excel

**Job Types**: Full-time, Permanent

Application Deadline: 2024/06/10
Expected Start Date: 2024/07/01



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