Accounts Payable Clerk

5 months ago

Cape Town, South Africa Epsidon Management & Marketing Consultancy Full time

**Job Title**: Accounts Payable Clerk

**Division**:Finance - Accounts Payable

**Location & Address**:Cape Town

**Reports to**:Accounts Payable Manager

**Total Staff in Function**:4

**WORKING RELATIONSHIPS**:
**Internal**:

- Procurement
- Sales Operations
- Brand Operations
- Account Managers
- Systems Engineers / Presales
- Marketing
- Logistics
- Regional Managers

**External**:

- Vendor
- Resellers
- End Users
- Vendor Alliance Partners

**JOB SUMMARY**:
**Main Purpose of Position**:
The main purpose of the Account Receivable Clerk is to receive, verify, process invoices, and reconciliation of accounts payable.

**PERFORMANCE STANDARDS & KPI’s**
- Matching orders to invoices and delivery notes and reconciling to statements.
- Ensure that all necessary documentation is checked and completed to allow for payment within agreed credit terms.
- Responsible for the payment (within credit terms) and reconciliation of all trade creditor accounts (foreign and local) monthly or as and when payment is required.
- Ensuring that all payments are captured in the financial system timeously after payments have been made.
- Masterfile account verification for creditors
- Onboarding of New Creditors - Documents must be verified and checked prior to onboarding.
- Loading of payments on Electronic Funds Transfer (EFT)/BoP Forms
- Filing linked to the above job functions.
- Resolving all queries on creditor statements and company accounts payable list of outstanding invoices.
- Managing Vendor payment terms in the financial system - ensuring that the system reflects the correct terms.
- Reviewing and reporting on AP Aging on a Bi-Weekly basis and ensuring all corrections or adjustments are done timeously.
- Completing Vendor / Credit Applications for all Companies
- Any ADHOC duties given by the supervisor / Manager

**COMPETENCIES**:
**Knowledge** - You must know:
**Skills** - You must be able to perform:
**Attributes** - You must in a way that will drive successful performance which is supported by the **Company’s values.**
- Knowledge of relevant brand products and process.
- Knowledge of vendor structure to have the correct point of contact.
- Knowledge of information management industry in South Africa.
- Knowledge of IT Industry.
- Excel Intermediate
- Demonstrated accuracy and attention to detail with numbers
- Demonstrated confidentiality.
- Ability to deliver on service level agreements.
- Demonstrated ability towards business intelligence.
- Emotional Intelligence.
- Adhere to all policies and procedures that are implemented by the Company.
- Strong Self Motivational and Empowerment skills.
- Strong Communication Skills.
- Strong Relationship and Self-Management Skills.
- Takes Initiative.
- Works well with all kinds of people.
- Remains calm under pressure.
- Trust - It is the starting point of being able to work together. When we trust, we feel safe.
- Attitude - Professionalism and positivity are the demonstrated attitude with internal and external stakeholders.
- Respect - Respect is not only a promise, but it is supported by actions.
- Passion - Passion is the energy that keeps us going. Everyone at Epsidon, puts their heart into their work and is passionate about becoming the best version of themselves.
- Accountability - Accountability allows us to learn. Be accountable for the consequences of your actions.
- Integrity - Be honest and truthful in your dealings with peers, customers, and vendors.
- Teamwork
- Strive to work productively in co-operation with one another, fostering a healthy atmosphere with mutual support, thus allowing everyone to achieve their own work-related goals.
- Enjoyment - Be happy at work and love what you do. This is an overall productivity booster and enhances performance.

**Internal training associated with competencies**:

- Adhere to and complete the Company Learning Map issued during the first week of employment to meet the expectation.

**Minimum Qualification**:

- Matric
- Finance Degree/Diploma

**Minimum Experience**:

- 5 years’ experience in an Accounts Payable Clerk role
- Intermediate Level Excel Experience

**Minimum Skills**:

- 3-5 years’ experience working with AccPac (Advantageous)
- High attention to detail and accuracy
- Problem-solving
- Excellent communication skills (Verbal and non-verbal)
- Able to perform in a pressurized and demanding working environment.
- Able to manage High work volumes.

**Physical Requirements**:

- Reliable transport

**Office Requirements**:

- Work-from-office environment.
- Semi-formal dress code.
- Working hours are from 08:00 - 17:00.
- Excellent international business language skills (English), both written and verbal.
- Reliable transport to and from the office.

**Job Types**: Full-time, Permanent

Ability to commute/relocate:

- Cape Town, Western Cape: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Diploma (preferred)

**Experience**:

- Accounts Payable: 5 years (

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